:Merstham Regeneration.
Contract notice
Works
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Raven Housing Trust Limited
Raven House, 29 Linkfield Lane
For the attention of: Edith Fekarurhobo
RH1 1SS Redhill
UNITED KINGDOM
Telephone: +44 1737272523
E-mail:
Fax: +44 1737272401
Internet address(es)
General address of the contracting authority http://www.ravenht.org.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Reigate & Banstead Borough Council
Town Hall, Castlefield Road
RH2 0SH Reigate
UNITED KINGDOM
Surrey County Council
Head of Legal and Democratic Services, County Hall, Penryhn Road, Surrey
KT1 2DN Kingston upon Thames
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Merstham Regeneration.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Realisation, by whatever means of work, corresponding to the requirements specified by the successful tenderer
Main site or location of works: Reigate and Banstead.
Realisation, by whatever means of work, corresponding to the requirements specified by the successful tenderer
Main site or location of works: Reigate and Banstead.
NUTS code UKJ23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contracting authority in partnership with Reigate & Banstead Borough Council and Surrey County Council require a well resourced, creative and experienced developer to undertake a complex project involving the redevelopment of over 10 sites at Merstham, in Reigate and Banstead comprising a mixture of affordable housing properties, a new retail centre, homes for sale together with a community facility.
II.1.6)Common procurement vocabulary (CPV)
45000000, 45110000, 45210000, 45211100, 45211341, 45211360, 45212172, 45212330, 45213111, 45213112, 45400000, 71000000, 45112700
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope
As set out in Section VI.3 below.
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 30 000 000,00 GBPII.2.2)Information about options
Options: yes
Description of these options: As set out in Section VI.3 below.
Description of these options: As set out in Section VI.3 below.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required
Details of any deposits or guarantees that are required will be set out in the invitation to tender and contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Details will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Groupings of economic operators may either (at the option of the contracting authority) be required to form a legal entity or to undertake joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any conditions will be set out in the contract documents. These may include conditions relating to environmental and social requirements.
Description of particular conditions: Details of any conditions will be set out in the contract documents. These may include conditions relating to environmental and social requirements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The qualification criteria are set out in a prequalification questionnaire ("PQQ”) which can be obtained from the address in section I.1.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the PQQ which can be requested from the address in Section I.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required: These are set out in the PQQ.
Minimum level(s) of standards possibly required: These are set out in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The information and documentation required is set out in the PQQ which can be requested from the address in Section I.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required
These are set out in the PQQ.
The information and documentation required is set out in the PQQ which can be requested from the address in Section I.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required
These are set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 3
Objective criteria for choosing the limited number of candidates: These are as set out in the PQQ.
Objective criteria for choosing the limited number of candidates: These are as set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.11.2011 - 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
It is expected that the development for the regeneration of Merstham ("the Development”) will be a complex mix of residential and commercial property together with community facilities including a community hub and a library. The gross development value has been calculated at around 30 000 000 GBP (million). The Development will cover 10 adjoining sites with a combined site area of approximately 6.2 hectares. It is envisaged that the Development will deliver:
- acquisition of the for sale dwelling sites at Purbeck Close and Portland Drive,
- demolition of Portland Drive shops and flats,
- provision of a community facility of approximately 605m2 of internal community space arranged on a ground floor footprint, relocation of the library service on a ground or first floor footprint with residential flats on the upper floors on a site currently owned by Reigate & Banstead Borough Council or on a site owned by the contracting authority,
- relocation of the library service on a ground or first floor footprint,
- new commercial space incorporating a new 400m2 food store and between 5 and 7 retail units of between 75 and 90m2 each with associated landscaping and parking,
- provision of approximately 115 properties of which up to 20 new will be homes for social rent and the remainder new housing for sale,
- provision of associated landscaping, new linkages, public realm and road safety improvements,
- provision of external landscape improvements to Nailsworth Crescent with the potential for small scale residential development; and,
- provision of a new replacement recycling centre on a site owned by the contracting authority.
The land to be included in the Development is mostly owned by the contracting authority but some of the land is owned by Reigate & Banstead Borough Council. Much of that land is currently occupied by social housing. In order to progress the Development, the contracting authority is proposing to enter into an agreement with Reigate & Banstead Borough Council and Surrey County Council under which the sites in Reigate & Banstead Borough Council’s ownership will be made available for the Development. Heads of terms for this are being negotiated and the negotiations are at an advanced stage. It is still to be decided whether the Council land will be transferred direct to the economic operator or to the contracting authority who will then transfer it to the economic operator.
The contracting authority is in the process of seeking vacant possession of the sites which it owns, in order to enable the Development to take place. Negotiations over this are progressing at the moment.
The contracting authority has secured grant funding from the Homes & Communities Agency (HCA) for a number of the affordable homes for rent. In relation to part of the Development, the contracting authority will be subject to the requirements of the HCA in the drawdown of the grant funding.
The economic operator will be responsible for:
- providing a Client advisor led design for the initial feasibility,
- outline and detailed designs of the combined community hub and library that will support the redevelopment,
- obtaining detailed planning consent for all development,
- purchasing the land for the development,
- managing the construction of the Development,
- providing a long term lease to the head tenant of the new community facility,
- the freehold sale to the contracting authority of the social housing that is to be constructed; and,
- the design and construction of the new retail centre.
The contracting authority is considering a number of options in relation to the exact composition of the Development e.g. the inclusion of the community hub and library.
Design quality is an integral feature of the redevelopment and will need to be factored in at all stages of the process. The contracting authority and its partners are committed to securing high design standards both in terms of look and feel, usability, flexibility and legibility, specification of materials, maintenance, environmental and social sustainability and security. Public facilities will need to be fit for the 21st century occupation and use and available from high quality, accessible buildings set in carefully designed environments that fit in with the suburban character of Merstham.
Community consultation throughout the design and planning stages will be an integral part of working with the successful economic operator.
Design proposals and eventual delivery of the redevelopment must be self-financing for the contracting authority, the County Council and the Borough Council within the remit of the overall Merstham regeneration project.
A number of key decisions are still to be taken over the details of the Development including those concerning:
- the phasing of the Development,
- the timing of land release to the successful developer,
- the sites to be used for the community facility; and,
- the financial arrangements for the Development.
The contracting authority and the Council(s) recognise the importance of obtaining the best possible value for and the most cost effective delivery of the Development. It is recognised that the development budget is "tight” and affordability of the development is an issue. The contracting authority and the Council both see significant merit in the early engagement of an economic operator that is able to contribute their expertise and skill in ensuring that the Development is viable, successful and that the maximum value is achieved from it for the community. Close collaboration will be required between the contracting authority, Reigate & Banstead Borough Council and Surrey County Council, the selected developer and the professional team in order to be plan and deliver the Development.
The contracting authority and the Council(s) recognise that the level of influence they wish to retain over the development means that the development arrangements must be procured via OJEU.
The extent to which the successful developer will need to be involved in formulating the arrangements for the development, principally to ensure that it is affordable, means that the precise nature of the works and services required for the delivery of the Development cannot be determined before the point at which it is necessary to appoint the economic operator. In the light of this; the uncertainties over the nature and cost of the development and the risks attaching to this mean that prior overall pricing of the development is not possible. For this reason the contracting authority and the Council(s) have considered that the nature of the project and the circumstances in which it is being undertaken are sufficiently exceptional to justify the use of the negotiated procedure under the EU procurement rules.
Since the development involves the reprovisioning of significant areas of predominantly social housing with a mixed tenure development, it is also proposed to use the flexibility offered by Regulation 35 of the Public Contracts Regulations 2006 to depart from the negotiated procedure to the extent that this is necessary to select the economic operator/contractor most suitable for integration into the development team.
The contracting authority proposes to select three interested bidders to be invited to negotiate by December 2011. It is expected that invitations to negotiate will be issued in January 2012. Following the review and evaluation of tenders, the contracting authority will select a preferred bidder with whom they will seek to conclude the development agreement and appoint the second placed bidder as a reserve. The contracting authority aims to finalise terms with the preferred economic operator by autumn 2012.
- acquisition of the for sale dwelling sites at Purbeck Close and Portland Drive,
- demolition of Portland Drive shops and flats,
- provision of a community facility of approximately 605m2 of internal community space arranged on a ground floor footprint, relocation of the library service on a ground or first floor footprint with residential flats on the upper floors on a site currently owned by Reigate & Banstead Borough Council or on a site owned by the contracting authority,
- relocation of the library service on a ground or first floor footprint,
- new commercial space incorporating a new 400m2 food store and between 5 and 7 retail units of between 75 and 90m2 each with associated landscaping and parking,
- provision of approximately 115 properties of which up to 20 new will be homes for social rent and the remainder new housing for sale,
- provision of associated landscaping, new linkages, public realm and road safety improvements,
- provision of external landscape improvements to Nailsworth Crescent with the potential for small scale residential development; and,
- provision of a new replacement recycling centre on a site owned by the contracting authority.
The land to be included in the Development is mostly owned by the contracting authority but some of the land is owned by Reigate & Banstead Borough Council. Much of that land is currently occupied by social housing. In order to progress the Development, the contracting authority is proposing to enter into an agreement with Reigate & Banstead Borough Council and Surrey County Council under which the sites in Reigate & Banstead Borough Council’s ownership will be made available for the Development. Heads of terms for this are being negotiated and the negotiations are at an advanced stage. It is still to be decided whether the Council land will be transferred direct to the economic operator or to the contracting authority who will then transfer it to the economic operator.
The contracting authority is in the process of seeking vacant possession of the sites which it owns, in order to enable the Development to take place. Negotiations over this are progressing at the moment.
The contracting authority has secured grant funding from the Homes & Communities Agency (HCA) for a number of the affordable homes for rent. In relation to part of the Development, the contracting authority will be subject to the requirements of the HCA in the drawdown of the grant funding.
The economic operator will be responsible for:
- providing a Client advisor led design for the initial feasibility,
- outline and detailed designs of the combined community hub and library that will support the redevelopment,
- obtaining detailed planning consent for all development,
- purchasing the land for the development,
- managing the construction of the Development,
- providing a long term lease to the head tenant of the new community facility,
- the freehold sale to the contracting authority of the social housing that is to be constructed; and,
- the design and construction of the new retail centre.
The contracting authority is considering a number of options in relation to the exact composition of the Development e.g. the inclusion of the community hub and library.
Design quality is an integral feature of the redevelopment and will need to be factored in at all stages of the process. The contracting authority and its partners are committed to securing high design standards both in terms of look and feel, usability, flexibility and legibility, specification of materials, maintenance, environmental and social sustainability and security. Public facilities will need to be fit for the 21st century occupation and use and available from high quality, accessible buildings set in carefully designed environments that fit in with the suburban character of Merstham.
Community consultation throughout the design and planning stages will be an integral part of working with the successful economic operator.
Design proposals and eventual delivery of the redevelopment must be self-financing for the contracting authority, the County Council and the Borough Council within the remit of the overall Merstham regeneration project.
A number of key decisions are still to be taken over the details of the Development including those concerning:
- the phasing of the Development,
- the timing of land release to the successful developer,
- the sites to be used for the community facility; and,
- the financial arrangements for the Development.
The contracting authority and the Council(s) recognise the importance of obtaining the best possible value for and the most cost effective delivery of the Development. It is recognised that the development budget is "tight” and affordability of the development is an issue. The contracting authority and the Council both see significant merit in the early engagement of an economic operator that is able to contribute their expertise and skill in ensuring that the Development is viable, successful and that the maximum value is achieved from it for the community. Close collaboration will be required between the contracting authority, Reigate & Banstead Borough Council and Surrey County Council, the selected developer and the professional team in order to be plan and deliver the Development.
The contracting authority and the Council(s) recognise that the level of influence they wish to retain over the development means that the development arrangements must be procured via OJEU.
The extent to which the successful developer will need to be involved in formulating the arrangements for the development, principally to ensure that it is affordable, means that the precise nature of the works and services required for the delivery of the Development cannot be determined before the point at which it is necessary to appoint the economic operator. In the light of this; the uncertainties over the nature and cost of the development and the risks attaching to this mean that prior overall pricing of the development is not possible. For this reason the contracting authority and the Council(s) have considered that the nature of the project and the circumstances in which it is being undertaken are sufficiently exceptional to justify the use of the negotiated procedure under the EU procurement rules.
Since the development involves the reprovisioning of significant areas of predominantly social housing with a mixed tenure development, it is also proposed to use the flexibility offered by Regulation 35 of the Public Contracts Regulations 2006 to depart from the negotiated procedure to the extent that this is necessary to select the economic operator/contractor most suitable for integration into the development team.
The contracting authority proposes to select three interested bidders to be invited to negotiate by December 2011. It is expected that invitations to negotiate will be issued in January 2012. Following the review and evaluation of tenders, the contracting authority will select a preferred bidder with whom they will seek to conclude the development agreement and appoint the second placed bidder as a reserve. The contracting authority aims to finalise terms with the preferred economic operator by autumn 2012.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
See VI.4.2 below
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 3 months. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be "ineffective”.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 3 months. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be "ineffective”.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
10.10.2011