Furniture.
Contract award notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NWUPC Ltd
Albert House, 17 Bloom Street
For the attention of: Laura Hough
M1 3HZ Manchester
UNITED KINGDOM
Telephone: +44 1612348010
E-mail:
Internet address(es):
General address of the contracting authority: www.nwupc.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/nwupc/aspx/Home
I.2)Type of the contracting authority
Other: Consortium for Education
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Members of the Higher Education and Further Education Consortiums
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
Furniture.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Purchase
NUTS code UK
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves contract(s) based on a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The NWUPC wishes to establish a multi provider Framework Agreement for the supply, delivery and installation of Furniture. The NWUPC is acting as lead consortia. The agreement put in place will be open to NWUPC and CPC for requirements in relation to Furniture.
The scope of the Framework Agreement will include but not be limited to the following items contained in Table 1 and 2 below.
Table 1, Furniture Scope
Desking (including office, bench, height adjustable and reception desking)
Tables (including general, flip top and coffee tables)
Seating (including office, specialist ergonomic, general, conference visitor and stackable seating)
Storage (including tambour units, bookcases, storage units cupboards, filing cabinets and pedestals)
Screens
It is a mandatory requirement that the Potential Provider can supply ALL of the above products through the framework agreement.
In addition to the above the Framework Agreement will also include the provision of the following product groups.
Table 2, Extended Furniture Scope
Bar, Bistro, Restaurant Furniture
Breakout Furniture
Exam Desking
Bespoke Furniture
Teaching Furniture
The ability to provide the above types of furniture will not be mandatory.
Awarded suppliers will be able to provide products from their own ranges or from third party manufacturers but in all instances the orders will be placed with, invoiced by, and managed by, the Agreement holder or their nominated distributor.
This Framework Agreement will commence on 1.1.2015 for an initial period of 2 years until 31.12.2016. Consideration will be given to extending the Agreement for a further 2 12-month periods until 31.12.2018, subject to satisfactory performance and the agreement of both parties.
NWUPC and CPC have committed to participate in this procurement exercise. Please see below the level of spend through the current NWUPC Furniture Framework Agreement from November 2010 to January 2014.
Table 3, Current NWUPC Furniture Framework Agreement NWUPC and CPC Spend
1.11.2010 to 31.7.2011, GBP 4 275 933.80
1.8.2011 to 31.7.2012, GBP 12 552 616.46
1.8.2012 to 31.7.2013, GBP 9 544 097.80
1.8.2013 to 31.1.2014, GBP 5 742 884.99
The estimated annual value of the contract is between GBP 9 881 702.48 to GBP 39 526 809.92, this estimated is based on the previous spend through the current NWUPC Furniture Framework Agreement. Spend through the Framework Agreement may potentially increase due a potential increase in capital spend for NWUPC members and a possible increased CPC membership.
There no guaranteed level of expenditure on this Agreement; the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be a large factor in determining how many institutions support the Agreement. The Authority are looking for Providers who will actively promote and market the Agreement and it is anticipated that multiple Providers will be appointed under the Framework Agreement.
A list of consortia members can be located at:
The Framework Agreement is to be open to the current and future member institutions and affiliated Public Sector bodies including FE colleges as defined by the Consortia. Any other HE or FE Institution within the UK wishing to participate in this agreement is only able to do so via a subsequent application that is accepted by the NWUPC. The membership of the Consortia may change in the future owing to strategic realignment or the inclusion of new full or associate and affiliate members, who could be outside the education/research sector, but within the public sector. Institutions that are not members of the Consortia may be subject to the payment of additional access fees on an annual basis to the co-ordinating body in respect of their use of the agreement. These fees are individually agreed up front with each institution and may be waived at the discretion of the NWUPC. The agreements will also be made available, during their incubation period, to those participating institutions spin off companies where 50 % or more of their equity is owned by a participating institution or group of participating institutions.
Please see below a list of consortia members for NEUPC, SUPC, APUC, LUPC and HEPCW. All Agreements resulting from this tender process should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating consortia may already have in place.
Any clarifications about the procurement should be submitted in writing by the methods outlined in Section 1.6 in the Pre-Qualification Introduction document and be received by Thursday 29.5.2014, otherwise a response cannot be guaranteed. The NWUPC will endeavour to respond to all requests for clarification within 5 working days.
The scope of the Framework Agreement will include but not be limited to the following items contained in Table 1 and 2 below.
Table 1, Furniture Scope
Desking (including office, bench, height adjustable and reception desking)
Tables (including general, flip top and coffee tables)
Seating (including office, specialist ergonomic, general, conference visitor and stackable seating)
Storage (including tambour units, bookcases, storage units cupboards, filing cabinets and pedestals)
Screens
It is a mandatory requirement that the Potential Provider can supply ALL of the above products through the framework agreement.
In addition to the above the Framework Agreement will also include the provision of the following product groups.
Table 2, Extended Furniture Scope
Bar, Bistro, Restaurant Furniture
Breakout Furniture
Exam Desking
Bespoke Furniture
Teaching Furniture
The ability to provide the above types of furniture will not be mandatory.
Awarded suppliers will be able to provide products from their own ranges or from third party manufacturers but in all instances the orders will be placed with, invoiced by, and managed by, the Agreement holder or their nominated distributor.
This Framework Agreement will commence on 1.1.2015 for an initial period of 2 years until 31.12.2016. Consideration will be given to extending the Agreement for a further 2 12-month periods until 31.12.2018, subject to satisfactory performance and the agreement of both parties.
NWUPC and CPC have committed to participate in this procurement exercise. Please see below the level of spend through the current NWUPC Furniture Framework Agreement from November 2010 to January 2014.
Table 3, Current NWUPC Furniture Framework Agreement NWUPC and CPC Spend
1.11.2010 to 31.7.2011, GBP 4 275 933.80
1.8.2011 to 31.7.2012, GBP 12 552 616.46
1.8.2012 to 31.7.2013, GBP 9 544 097.80
1.8.2013 to 31.1.2014, GBP 5 742 884.99
The estimated annual value of the contract is between GBP 9 881 702.48 to GBP 39 526 809.92, this estimated is based on the previous spend through the current NWUPC Furniture Framework Agreement. Spend through the Framework Agreement may potentially increase due a potential increase in capital spend for NWUPC members and a possible increased CPC membership.
There no guaranteed level of expenditure on this Agreement; the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be a large factor in determining how many institutions support the Agreement. The Authority are looking for Providers who will actively promote and market the Agreement and it is anticipated that multiple Providers will be appointed under the Framework Agreement.
A list of consortia members can be located at:
NWUPC http://www.nwupc.ac.uk/our-members
CPC http://www.cpc.salford.ac.uk/members
CPC membership is growing and is likely to increase during the period of this framework agreement.The Framework Agreement is to be open to the current and future member institutions and affiliated Public Sector bodies including FE colleges as defined by the Consortia. Any other HE or FE Institution within the UK wishing to participate in this agreement is only able to do so via a subsequent application that is accepted by the NWUPC. The membership of the Consortia may change in the future owing to strategic realignment or the inclusion of new full or associate and affiliate members, who could be outside the education/research sector, but within the public sector. Institutions that are not members of the Consortia may be subject to the payment of additional access fees on an annual basis to the co-ordinating body in respect of their use of the agreement. These fees are individually agreed up front with each institution and may be waived at the discretion of the NWUPC. The agreements will also be made available, during their incubation period, to those participating institutions spin off companies where 50 % or more of their equity is owned by a participating institution or group of participating institutions.
Please see below a list of consortia members for NEUPC, SUPC, APUC, LUPC and HEPCW. All Agreements resulting from this tender process should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating consortia may already have in place.
NEUPC http://www.neupc.ac.uk/our-members
SUPC http://supc.procureweb.ac.uk/about-us
APUC http://www.apuc-scot.ac.uk/#!/members
LUPC http://www.lupc.ac.uk/list-of-members.html
HEPCW http://www.hepcw.ac.uk/about-us-2/
This framework agreement will be open for NWUPC and CPC members for European Regional Development Fund (ERDF) projects.Any clarifications about the procurement should be submitted in writing by the methods outlined in Section 1.6 in the Pre-Qualification Introduction document and be received by Thursday 29.5.2014, otherwise a response cannot be guaranteed. The NWUPC will endeavour to respond to all requests for clarification within 5 working days.
Returns must be uploaded and submitted via the In-Tend system found at https://in-tendhost.co.uk/nwupc by 12:00 on the Thursday 12.6.2014. Late returns may not be considered.
Documents can be accessed online via Intend following registration: https://in-tendhost.co.uk/nwupc/aspx/Home
II.1.5)Common procurement vocabulary (CPV)
39000000, 45421153, 39151000, 39130000, 39153000, 79934000, 39100000, 50850000, 39156000, 39150000, 39155000
II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Cost. Weighting 45
2. Customer requirements. Weighting 40
3. Sample evaluation. Weighting 15
1. Cost. Weighting 45
2. Customer requirements. Weighting 40
3. Sample evaluation. Weighting 15
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
FFE3050 NW
IV.3.2)Previous publication(s) concerning the same contract
Contract notice
Notice number in the OJEU: 2014/S 93-162842 of 15.5.2014
Section V: Award of contract
Lot title: Tender for the Supply, Installation and Delivery of FurnitureV.1)Date of contract award decision:
22.12.2014
V.2)Information about offers
Number of offers received: 19
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Broadstock Office Furniture Limited
Brunel Road, Lyme Green Business Park, Cheshire
SK11 0TA Macclesfield
UNITED KINGDOM
V.4)Information on value of contract
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no
Lot title: Supply, Installation and Delivery of Furniture
V.1)Date of contract award decision:
22.12.2014
V.2)Information about offers
Number of offers received: 19
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
EFG European Furniture Group Ltd
101 Dalton Avenue, Birchwood Business Park
WA3 6YF Warrington
UNITED KINGDOM
V.4)Information on value of contract
V.5)Information about subcontracting
Lot title: Supply, Installation and Delivery of Furniture
V.1)Date of contract award decision:
22.12.2014
V.2)Information about offers
Number of offers received: 19
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Godfrey Syrett Limited
Planet Place, Killingworth
NE12 6DY Newcastle upon Tyne
UNITED KINGDOM
V.4)Information on value of contract
V.5)Information about subcontracting
Lot title: Supply, Installation and Delivery of Furniture
V.1)Date of contract award decision:
22.12.2014
V.2)Information about offers
Number of offers received: 19
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Gresham Office Furniture Ltd
Platinum Park, Lynstcok Way, Horwich
BL6 4SA Bolton
UNITED KINGDOM
V.4)Information on value of contract
V.5)Information about subcontracting
Lot title: Supply, Installation and Delivery of Furniture
V.1)Date of contract award decision:
22.12.2014
V.2)Information about offers
Number of offers received: 19
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Senator International Ltd
Syke Side Drive, Altham Business Park, Lancashire
BB5 5YE Altham
UNITED KINGDOM
V.4)Information on value of contract
V.5)Information about subcontracting
Lot title: Supply, Installation and Delivery of Furniture
V.1)Date of contract award decision:
6.2.2015
V.2)Information about offers
Number of offers received: 19
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Emergent Alpha Office Furniture Limited
Old Woolcomber's Mill, 12-14 Union Street South
HX1 2LE Halifax
UNITED KINGDOM
V.4)Information on value of contract
V.5)Information about subcontracting
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
This framework agreement will be open for NWUPC and CPC members for European Regional Development Fund (ERDF) projects.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The NWUPC will carry out a 10 standstill period before the award of any resulting framework agreements.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
6.2.2015
Note! Supplement