WSCC SB Primary School Meals Market Consultation.
Prior information notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
West Sussex County Council
County Hall, West Street
For the attention of: Shara Benson
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 3302225938
E-mail:
Internet address(es):
General address of the contracting authority: http://www.westsussex.gov.uk/default.aspx
Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II.B: Object of the contract (Supplies or services)
II.1)Title attributed to the contract by the contracting authority:
WSCC SB Primary School Meals Market Consultation.
II.2)Type of contract and place of delivery or of performance
Service category No 17: Hotel and restaurant services
The County of West Sussex.
The County of West Sussex.
NUTS code UKJ24
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
The current contract for Primary School Meals expires 31.7.2016 and the Council will be looking to put a new contract in place. The Council are looking for providers to participate and have an input into an initial market consultation exercise. The outcome of the discussions will enable WSCC to incorporate the information into our requirements for the new contract and the procurement process and to better inform our initial discussions with schools.
II.5)Common procurement vocabulary (CPV)
55524000, 39310000, 55520000, 39222000, 55500000
II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
This procurement is being managed by Capita Business Services Limited ("Capita”) on behalf of the Council under a Strategic Services Outsource. The contract between the Council and Capita provides for tenders and all other information submitted to be treated as confidential by Capita to ensure competition is maintained, value for money is achieved and all bidders are treated equally and in a non-discriminatory way during the tendering and contract award procedures. The Council and Capita shall maintain a system of management processes, barriers, disciplines and confidentiality undertakings to ensure there is no conflict of interest in the procurement process and to prevent any disclosure to any Capita employee involved in submitting a tender for this procurement of any confidential information from other bidders. Information submitted by bidders will not be used by Capita for any other purpose than the provision of services to the Council under the Strategic Services Outsource.
It is anticipated that a separate contract notice relating to the supply of the above specified services will be submitted for publication after the Market Consultation exercise has been completed and a decision has been made with regard to the procurement strategy for this service(s).
All service providers should respond to the contract notice when it is published even if you have participated in the Market Consultation discussions.
Contractors will be expected to deliver services which demonstrate a best value approach as required by the Government.
WSCC is a public authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
To express interest in this Market Consultation event you should:
1. Register your company on the eSourcing portal (this is only required once):
3. You will then be fully registered and ready to access opportunities;
4. Click on tenders along the top bar;
5. You will see the option to choose ‘My Tenders, current and forthcoming’;
6. The opportunity will be in forthcoming tenders;
7. You will also see there is an option to choose the customer;
8. When searching for opportunities within West Sussex please remember to check both options of WSCC to ensure nothing is missed;
9. There will be an "express an interest button” please click this and your interest will be registered with us;
10. Once you have expressed an interest in a tender it will appear in your ‘my tenders’ list.
If you require any further assistance consult the online help, or contact the eSourcing portal help desk. The Contracting Authority intends to use the West Sussex eSourcing portal in this procurement exercise.
Next Steps.
The market consultation event will take place between Tuesday 10th and Thursday 12.2.2015 in Edes House, County Hall Chichester. You will be allocated a 1-1 appointment with our team. We expect the meetings to take no more than 60 minutes each. You will be required to report to the Main Reception at Edes House and wait to be collected and taken to the meeting room.
Parking is not available on the County Hall Campus however there are numerous car parks with a 10/15 minute walk of the Campus.
PowerPoint equipment will not be available for the meetings. We want the meetings to be an informal discussion with regard to your thoughts on the future of our Primary School Meals Catering Provision and what you might be able to offer us as a service solution.
To participate in the event please express an interest in this project and send us a message via the eSourcing portal by Wednesday 4th February.
Once you have confirmed that you wish to participate a time slot will be allocated to you. If you do have any preference to a particular date or time, please send a message via this project and we will do our best to accommodate your request.
The team very much look forward to meeting with you at the event.
This is not the start of a procurement process. WSCC intends to use the West Sussex eSourcing System for this Market Consultation exercise. The URL is: https://in-tendhost.co.uk/sesharedservices/aspx/Home Organisations interested in participating in the Market Consultation event should do so by using this system.
Organisations not participating in this exercise will not be disadvantaged should any tendering process be pursued.It is anticipated that a separate contract notice relating to the supply of the above specified services will be submitted for publication after the Market Consultation exercise has been completed and a decision has been made with regard to the procurement strategy for this service(s).
All service providers should respond to the contract notice when it is published even if you have participated in the Market Consultation discussions.
Contractors will be expected to deliver services which demonstrate a best value approach as required by the Government.
WSCC is a public authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
To express interest in this Market Consultation event you should:
1. Register your company on the eSourcing portal (this is only required once):
- browse to the eSourcing portal: https://in-tendhost.co.uk/sesharedservices/aspx/Home and click the link to register.
2. Enter your correct business and user details ensuring you complete all mandatory fields marked in yellow;3. You will then be fully registered and ready to access opportunities;
4. Click on tenders along the top bar;
5. You will see the option to choose ‘My Tenders, current and forthcoming’;
6. The opportunity will be in forthcoming tenders;
7. You will also see there is an option to choose the customer;
8. When searching for opportunities within West Sussex please remember to check both options of WSCC to ensure nothing is missed;
9. There will be an "express an interest button” please click this and your interest will be registered with us;
10. Once you have expressed an interest in a tender it will appear in your ‘my tenders’ list.
If you require any further assistance consult the online help, or contact the eSourcing portal help desk. The Contracting Authority intends to use the West Sussex eSourcing portal in this procurement exercise.
Next Steps.
The market consultation event will take place between Tuesday 10th and Thursday 12.2.2015 in Edes House, County Hall Chichester. You will be allocated a 1-1 appointment with our team. We expect the meetings to take no more than 60 minutes each. You will be required to report to the Main Reception at Edes House and wait to be collected and taken to the meeting room.
Parking is not available on the County Hall Campus however there are numerous car parks with a 10/15 minute walk of the Campus.
PowerPoint equipment will not be available for the meetings. We want the meetings to be an informal discussion with regard to your thoughts on the future of our Primary School Meals Catering Provision and what you might be able to offer us as a service solution.
To participate in the event please express an interest in this project and send us a message via the eSourcing portal by Wednesday 4th February.
Once you have confirmed that you wish to participate a time slot will be allocated to you. If you do have any preference to a particular date or time, please send a message via this project and we will do our best to accommodate your request.
The team very much look forward to meeting with you at the event.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
9.1.2015