SHD40; Lift Maintenance and Repairs; 2015-2019
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Sandwell Metropolitan Borough Council
Roway Lane
Contact point(s): Homes and Communities Directorate
For the attention of: Brian Nahal
B69 3ES Oldbury
UNITED KINGDOM
Telephone: +44 1215692902
E-mail:
Internet address(es):
General address of the contracting authority: www.sandwell.gov.uk
Address of the buyer profile: www.sandwell.gov.uk
Further information can be obtained from: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc/aspx/Tenders/Current
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc/aspx/Tenders/Current
Tenders or requests to participate must be sent to: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc/aspx/Tenders/Current
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
SHD40; Lift Maintenance and Repairs; 2015-2019
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Service category No 1: Maintenance and repair services
NUTS code UKG34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Sandwell Metropolitan Borough Council is seeking expressions of interest for our tender SHD40; Lift maintenance and repairs; 2015-2019.
Scope of Work
The project consists of 4 key areas of activities in maintaining passenger lifts.
These key areas comprise of the following:
1. Undertake a monthly cycle service maintenance inspection visit to all traction and hydraulic passenger/goods lifts.
2. Undertake a 3 monthly or 6 monthly Service Maintenance Inspection visit to a small number of platform and stair lifts.
3. Undertake a complete all year round, 24 Hours emergency breakdown service. The Lift Contractor must guarantee this service for the duration of the contract, including all public/bank holidays and weekends.
4. Carry out both reactive and planned repairs/parts replacement works when required.
The annual budget for this contract is GBP 500 000 (GBP five hundred thousand) net of V.A.T.
The total estimated value excluding VAT for the entire duration of the Contract (48 months) is GBP 2 000 000 net of VAT (GBP two millions net of VAT).
This value is based on historical spend data and is intended to be used as a guide only and is not a guarantee of the level of business that will be generated from the contract.
The contract is for 48 months (2015-2019).
The anticipated timetable for this procurement process is set out below although it is indicative only and the Council reserves the right to vary it.
Tender Opportunity Advertised:
24.11.2014
Last date for submitting tender Clarification Questions:
31.12.2014 at 23:59 hrs and Sandwell MBC to provide responses to all reasonable extent possible by latest 12:00 noon 9.1.2015
Tender Return Deadline by no later than 15:00 Hours on:
16.1.2015
Proposed completion of evaluation of tenders:
6.3.2015
Notification of outcome of tender evaluation via In-tend Correspondence:
3.4.2015
Conclusion of Standstill Period:
13.4.2015
Issue Award Correspondence via In-tend:
15.4.2015
All enquiries relating to the completion of this Tender should be submitted as a correspondence on the In-tend Supplier Portal no later than 23:59 hrs on 31.12.2014. The Council is under no obligation to respond to clarification enquiries received after this date.
The completed on-line Tender, along with all mandatory and relevant attachments should be uploaded and submitted through the Sandwell In-Tend Supplier Portal by no later than 15:00 on 16.1.2015.
For a Step by Step user guide to the Sandwell mbc In-tend Supplier Portal please click on the Guidance for Suppliers section of the website located on the top menu bar.
All procurement responses must be carried out via the Sandwell mbc In-tend Supplier Portal.
If you require further assistance in respect of the Sandwell MBC In-tend Supplier Portal please contact the In-tend support team on +44 8442728810.
Important notice:
As one of our suppliers, we need to make sure you receive our email notifications.
Scope of Work
The project consists of 4 key areas of activities in maintaining passenger lifts.
These key areas comprise of the following:
1. Undertake a monthly cycle service maintenance inspection visit to all traction and hydraulic passenger/goods lifts.
2. Undertake a 3 monthly or 6 monthly Service Maintenance Inspection visit to a small number of platform and stair lifts.
3. Undertake a complete all year round, 24 Hours emergency breakdown service. The Lift Contractor must guarantee this service for the duration of the contract, including all public/bank holidays and weekends.
4. Carry out both reactive and planned repairs/parts replacement works when required.
The annual budget for this contract is GBP 500 000 (GBP five hundred thousand) net of V.A.T.
The total estimated value excluding VAT for the entire duration of the Contract (48 months) is GBP 2 000 000 net of VAT (GBP two millions net of VAT).
This value is based on historical spend data and is intended to be used as a guide only and is not a guarantee of the level of business that will be generated from the contract.
The contract is for 48 months (2015-2019).
The anticipated timetable for this procurement process is set out below although it is indicative only and the Council reserves the right to vary it.
Tender Opportunity Advertised:
24.11.2014
Last date for submitting tender Clarification Questions:
31.12.2014 at 23:59 hrs and Sandwell MBC to provide responses to all reasonable extent possible by latest 12:00 noon 9.1.2015
Tender Return Deadline by no later than 15:00 Hours on:
16.1.2015
Proposed completion of evaluation of tenders:
6.3.2015
Notification of outcome of tender evaluation via In-tend Correspondence:
3.4.2015
Conclusion of Standstill Period:
13.4.2015
Issue Award Correspondence via In-tend:
15.4.2015
The Council is following the Open Procedure for this procurement and the Tender documents will be made available to Contractors upon an expression of interest on the Sandwell mbc In-tend Supplier Portal. If you would like to tender for this contract, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell mbc In-tend Supplier Portal. You will need to login using an existing account or register a new one to receive your unique login details. From the homepage enter your email address and password then click Login. Once logged into the system, click on Tenders from the top menu bar to list all the current opportunities. Once you have found the relevant opportunity you should click on View Details. You will then have access to the Express Interest button at the bottom of the screen which will provide you with immediate access to the Tender documents.
The last date for expressions of interest on the Sandwell mbc In-tend Supplier Portal will be 23:59 hrs on 31.12.2014.All enquiries relating to the completion of this Tender should be submitted as a correspondence on the In-tend Supplier Portal no later than 23:59 hrs on 31.12.2014. The Council is under no obligation to respond to clarification enquiries received after this date.
The completed on-line Tender, along with all mandatory and relevant attachments should be uploaded and submitted through the Sandwell In-Tend Supplier Portal by no later than 15:00 on 16.1.2015.
For a Step by Step user guide to the Sandwell mbc In-tend Supplier Portal please click on the Guidance for Suppliers section of the website located on the top menu bar.
All procurement responses must be carried out via the Sandwell mbc In-tend Supplier Portal.
If you require further assistance in respect of the Sandwell MBC In-tend Supplier Portal please contact the In-tend support team on +44 8442728810.
Important notice:
As one of our suppliers, we need to make sure you receive our email notifications.
To ensure our emails reach your in-box please add our email domain to your safe senders and check your spam filter settings.
II.1.6)Common procurement vocabulary (CPV)
50750000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The annual budget for this contract is GBP 500 000 (GBP five hundred thousand) net of V.A.T.
The total estimated value excluding VAT for the entire duration of the Contract (48 months) is GBP 2 000 000 net of VAT (GBP two millions net of VAT).
Estimated value excluding VAT: 2 000 000 GBP
The total estimated value excluding VAT for the entire duration of the Contract (48 months) is GBP 2 000 000 net of VAT (GBP two millions net of VAT).
Estimated value excluding VAT: 2 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Insurance cover required for this contract is as follows:
Public Liability Cover: GBP 5 000 000 per claim
Employer’s Liability Cover: GBP 5 000 000 per claim.
Contractors shall prove to Sandwell Metropolitan Borough Council (‘The Council’) that they are of sufficient stature and have sufficient financial standing to perform the requirements of the Contract. Full details on how The Council will assess this are given in the Preliminaries and General conditions document within the tender documents.
Where contractors are registering their interest from outside the UK, international equivalents of the above requirements will be assessed for acceptance.
Minimum level(s) of standards possibly required: Please refer to the tender documents.
Public Liability Cover: GBP 5 000 000 per claim
Employer’s Liability Cover: GBP 5 000 000 per claim.
Contractors shall prove to Sandwell Metropolitan Borough Council (‘The Council’) that they are of sufficient stature and have sufficient financial standing to perform the requirements of the Contract. Full details on how The Council will assess this are given in the Preliminaries and General conditions document within the tender documents.
Where contractors are registering their interest from outside the UK, international equivalents of the above requirements will be assessed for acceptance.
Minimum level(s) of standards possibly required: Please refer to the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Membership and/or accreditations of Contractor’s Health and Safety Assessment Scheme/Safety Schemes in Procurement (CHAS/SSIP).
Membership of The Lift and Escalator Industry Association (LEIA).
Where contractors are registering their interest from outside the UK, international equivalents of the above requirements will be assessed for acceptance.
Minimum level(s) of standards possibly required:
Please refer to the tender documents.
Membership and/or accreditations of Contractor’s Health and Safety Assessment Scheme/Safety Schemes in Procurement (CHAS/SSIP).
Membership of The Lift and Escalator Industry Association (LEIA).
Where contractors are registering their interest from outside the UK, international equivalents of the above requirements will be assessed for acceptance.
Minimum level(s) of standards possibly required:
Please refer to the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SHD40
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 31.12.2014 - 23:59
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
16.1.2015 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
It should be noted that The Transfer of Undertakings (Protection of Employment) legislation (‘TUPE’) may apply to this contract.
The incumbent contractor is:
Lift and Engineering Services Limited, Portersfield Road, Cradley Heath, West Midlands, B64 6BN, UK
Tel.: +44 1384633115
Managing Director: Mr David Haywood.
The incumbent contractor has supplied a spreadsheet (refer to tender documents) with data in connection with ‘TUPE’.
The incumbent contractor is:
Lift and Engineering Services Limited, Portersfield Road, Cradley Heath, West Midlands, B64 6BN, UK
Tel.: +44 1384633115
Managing Director: Mr David Haywood.
The incumbent contractor has supplied a spreadsheet (refer to tender documents) with data in connection with ‘TUPE’.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.11.2014