Family mosaic show home tender.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Family Mosaic Housing
Albion House, 20 Queen Elizabeth Street
For the attention of: Michael Harrington
SE1 2RJ London
UNITED KINGDOM
E-mail:
Internet address(es):
General address of the contracting authority: http://www.familymosaic.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Family mosaic show home tender.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Albion House, 20 Queen Elizabeth Street, London SE1 2RJ.
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Albion House, 20 Queen Elizabeth Street, London SE1 2RJ.
NUTS code UKJ
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 5
Range: between 260 000 and 1 000 000 GBP
Number of participants to the framework agreement envisaged: 5
Duration of the framework agreement
Duration in years: 4Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 260 000 and 1 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The proposed direction going forward for this contract would be to appoint five companies to be responsible for both Family Mosaic's Shared Ownership and Private Sale show homes.
II.1.6)Common procurement vocabulary (CPV)
39100000, 39200000, 71230000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Key Deliverables
- Produce a plan for the Sales and Marketing team to meet all requirements and showcase the property and development in the most positive way within agreed budget and time-scale.
- Designing of the whole of the show home apartment, taking account of each development's niche requirements and Unique Selling Point (USP).
- Liaising with the Sales and Marketing department on the choice of fixtures and fittings available before fit-out for all rooms, reporting on reasons behind recommendations including such as space management or furniture durability.
- Along with proposals for dressing show home, to produce a written explanation as to why choices were made, how the space was used, durability of furniture chosen etc. for use on Family Mosaic website, marketing material and social media channels.
- Supplying all furniture, fittings and decorative items as agreed in the strategy for each development.
- On supply of furniture, to produce a break down of costs to be included in reservation forms when show home is sold ‘fully furnished'
- As well as costs, ensuring availability of furniture and fittings, so they can then be offered to buyers allowing them to mimic some aspects of the show home. With fully or part furnished options available.
- Decorating of the show home or confirmation that other decorative works such as any wallpapering/painting that is not to be obtained from site contractors is included in any quotes.
- Installation services, that should include the removal of all packaging and waste such that the show home are to be left clean and ready to view immediately after installation.
- Possible inclusion of bespoke built in furniture, that make a feature of the room, that can be offered exclusively to buyers allowing us a competitive advantage over other developments in the area.
- Offering design tips to first time buyers that can be passed on directly or used on our website, both specific to the unit layouts available on the development they are buying at and more generic.
- To be available for comment and recommendations when we are producing floor plans of properties in regards to potential furniture layout, electrical points, kitchen and bathroom layouts and any other relevant advice
- Assistance with the selection of internal specification at build contract stage, advising on fixtures and fittings that are sympathetic with overall architectural design of the building. e.g. selecting; flooring, tiling, kitchen worktops, kitchen cabinetry
- Appropriate project management; all individual projects are to be overseen by a named contact from inception to installation
- Reporting and feeding back Key Performance Indicators (KPIs) and other reports regularly as required.
Scope of Works
Requirements include, but are not limited to:
- A strategy for the Sales and Marketing team to meet all requirements for each development and within budget, time-scales and attracting potential buyers.
- Designing the show home, taking into account each development's niche requirements and Unique Selling Point (USP).
- Sharing expertise to first time buyers that can be passed on directly or used on our website, specific to the unit layouts available on site.
- Reporting on reasons behind recommendations including such as space management or furniture durability.
- Dedicated project management for each development with contact, who sticks to the time-frames Family Mosaic have set.
- Monitoring trends in the local residential property market, as well as competitor offerings for both Private Sale and Shared Ownership ventures to ensure continual innovation.
- Installation services which includes the removal of all packaging and waste prior to their opening.
- Reporting and feeding back Key Performance Indicators (KPIs) and other reports regularly as required
- Supplying all furniture, fittings and decorative items to match the target audience for each development.
- Availability of furniture, which can also be offered to buyers allowing them to mimic some aspects of the show home. With fully part furnished options available.
- Liaising with the sales and marketing department on the choice of fixtures and fittings available before fit-out for all rooms.
- Decorating of the project.
- Liaise directly with the design agency for each development to ensure the show homes continue to fit within Family Mosaic's ideology.
- Offer advice and recommendations when deciding on floor plans for furniture layout, electrical points, kitchen and bathroom layouts and any other points.
- Produce a plan for the Sales and Marketing team to meet all requirements and showcase the property and development in the most positive way within agreed budget and time-scale.
- Designing of the whole of the show home apartment, taking account of each development's niche requirements and Unique Selling Point (USP).
- Liaising with the Sales and Marketing department on the choice of fixtures and fittings available before fit-out for all rooms, reporting on reasons behind recommendations including such as space management or furniture durability.
- Along with proposals for dressing show home, to produce a written explanation as to why choices were made, how the space was used, durability of furniture chosen etc. for use on Family Mosaic website, marketing material and social media channels.
- Supplying all furniture, fittings and decorative items as agreed in the strategy for each development.
- On supply of furniture, to produce a break down of costs to be included in reservation forms when show home is sold ‘fully furnished'
- As well as costs, ensuring availability of furniture and fittings, so they can then be offered to buyers allowing them to mimic some aspects of the show home. With fully or part furnished options available.
- Decorating of the show home or confirmation that other decorative works such as any wallpapering/painting that is not to be obtained from site contractors is included in any quotes.
- Installation services, that should include the removal of all packaging and waste such that the show home are to be left clean and ready to view immediately after installation.
- Possible inclusion of bespoke built in furniture, that make a feature of the room, that can be offered exclusively to buyers allowing us a competitive advantage over other developments in the area.
- Offering design tips to first time buyers that can be passed on directly or used on our website, both specific to the unit layouts available on the development they are buying at and more generic.
- To be available for comment and recommendations when we are producing floor plans of properties in regards to potential furniture layout, electrical points, kitchen and bathroom layouts and any other relevant advice
- Assistance with the selection of internal specification at build contract stage, advising on fixtures and fittings that are sympathetic with overall architectural design of the building. e.g. selecting; flooring, tiling, kitchen worktops, kitchen cabinetry
- Appropriate project management; all individual projects are to be overseen by a named contact from inception to installation
- Reporting and feeding back Key Performance Indicators (KPIs) and other reports regularly as required.
Scope of Works
Requirements include, but are not limited to:
- A strategy for the Sales and Marketing team to meet all requirements for each development and within budget, time-scales and attracting potential buyers.
- Designing the show home, taking into account each development's niche requirements and Unique Selling Point (USP).
- Sharing expertise to first time buyers that can be passed on directly or used on our website, specific to the unit layouts available on site.
- Reporting on reasons behind recommendations including such as space management or furniture durability.
- Dedicated project management for each development with contact, who sticks to the time-frames Family Mosaic have set.
- Monitoring trends in the local residential property market, as well as competitor offerings for both Private Sale and Shared Ownership ventures to ensure continual innovation.
- Installation services which includes the removal of all packaging and waste prior to their opening.
- Reporting and feeding back Key Performance Indicators (KPIs) and other reports regularly as required
- Supplying all furniture, fittings and decorative items to match the target audience for each development.
- Availability of furniture, which can also be offered to buyers allowing them to mimic some aspects of the show home. With fully part furnished options available.
- Liaising with the sales and marketing department on the choice of fixtures and fittings available before fit-out for all rooms.
- Decorating of the project.
- Liaise directly with the design agency for each development to ensure the show homes continue to fit within Family Mosaic's ideology.
- Offer advice and recommendations when deciding on floor plans for furniture layout, electrical points, kitchen and bathroom layouts and any other points.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Framework call-off form.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework terms and Conditions must be adhered to. Failure on performance will result in eventual removal.
Description of particular conditions: The Framework terms and Conditions must be adhered to. Failure on performance will result in eventual removal.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
PQQ.
PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 19.12.2014 - 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate
7.1.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 24 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 7.1.2015 - 12:00
Place:
Albion House, 20 Queen Elizabeth Street, London, SE1 2RJ.
Persons authorised to be present at the opening of tenders: noSection VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Royal Courts of Justice
Strand
WC2A 2LL
UNITED KINGDOM
Telephone: +44 207947600
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
Cabinet Offices
SW1A 2AS
UNITED KINGDOM
VI.5)Date of dispatch of this notice:
17.11.2014