The supply of maintenance, repair and operating items.
Contract notice - utilities
Supplies
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Severn Trent Water Limited
Severn Trent Centre, 2 St John's Street
Contact point(s): BravoSolution help desk (+44 8003684850) / STW: Millie Clay (+44 7834419818)
For the attention of: Millie Clay
CV1 2LZ Coventry
UNITED KINGDOM
Telephone: +44 2477715000
E-mail:
Internet address(es):
General address of the contracting entity: http://www.stwater.co.uk/
Electronic access to information: https://severntrent.bravosolution.co.uk/web/login.html
Electronic submission of tenders and requests to participate: https://severntrent.bravosolution.co.uk/web/login.html
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
I.2)Main activity
Water
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
The supply of maintenance, repair and operating items.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Including but not limited to various locations within the Severn Trent area. This area stretches from the Humber Estuary to the Bristol Channel and from mid Wales to the East Midlands.
Purchase
Main site or location of works, place of delivery or of performance: Including but not limited to various locations within the Severn Trent area. This area stretches from the Humber Estuary to the Bristol Channel and from mid Wales to the East Midlands.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement
Duration in months: 84II.1.5)Short description of the contract or purchase(s):
The supply of Maintenance, Repair and Operating Items which includes all tools, materials and consumables (maintenance spares) supporting the maintenance and repair of assets in a variety of operational environments, required to cover the whole of the Severn Trent Water geographical area.
Framework agreement with one or multiple operators. The framework may be awarded as individual lots or as a combination of lots. There will be 2 lots under this framework. Suppliers can bid for any lot. Severn Trent Water reserves the right to make a partial award/ bundle lots as required. The duration of the framework will be for a maximum of 7 years comprising of an initial award of 2 years with an option to extend for a maximum of 5 years. Please note that suppliers must have the capability to deliver at least 60 % of Severn Trent Waters requirements for the lot/s bidding for, this will be assessed at PQQ stage.
Framework agreement with one or multiple operators. The framework may be awarded as individual lots or as a combination of lots. There will be 2 lots under this framework. Suppliers can bid for any lot. Severn Trent Water reserves the right to make a partial award/ bundle lots as required. The duration of the framework will be for a maximum of 7 years comprising of an initial award of 2 years with an option to extend for a maximum of 5 years. Please note that suppliers must have the capability to deliver at least 60 % of Severn Trent Waters requirements for the lot/s bidding for, this will be assessed at PQQ stage.
II.1.6)Common procurement vocabulary (CPV)
44000000, 31521000, 44520000, 44530000, 44165100, 31220000, 42677000, 33760000, 42651000, 44550000, 34928000, 44523300, 43830000, 44510000, 44114000, 44811000, 34927100, 31711100, 44440000, 44511000, 44512000, 31440000, 44321000, 33711900, 44425200, 44113000, 39830000, 43328100, 31681400, 42950000, 44514000, 44540000, 44167100, 34312500
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Framework with multiple lots, suppliers can bid for any lot.
Maintenance, Repair and Operating items (MRO) including:
- bearings, transmission spares, mechanical seals and gaskets;
- drive belts, chains and couplings;
- fixings and fasteners;
- hoses and couplings;
- standpipes and accessories;
- electrical materials and electronic components;
- tools (including forged, specialised, hand and power) accessories and spares;
- janitorial products;
- safety products;
- road maintenance products and furniture.
A wide variety of products and materials to cover the whole of the Severn Trent Water geographical area which will be used in a variety of operational environments. Framework is expected to be awarded for 2 years with a further 5*1 year options.
Maintenance, Repair and Operating items (MRO) including:
- bearings, transmission spares, mechanical seals and gaskets;
- drive belts, chains and couplings;
- fixings and fasteners;
- hoses and couplings;
- standpipes and accessories;
- electrical materials and electronic components;
- tools (including forged, specialised, hand and power) accessories and spares;
- janitorial products;
- safety products;
- road maintenance products and furniture.
A wide variety of products and materials to cover the whole of the Severn Trent Water geographical area which will be used in a variety of operational environments. Framework is expected to be awarded for 2 years with a further 5*1 year options.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Mechanical materials and components, road maintenance materials, janitorial products and tools1)Short description:
The supply of mechanical materials and components to include but not limited to bearings and transmission, pneumatic, hydraulic and miscellaneous maintenance spares, mechanical seals, hoses and couplings, fixings and fasteners and standpipes; as well as road maintenance materials, janitorial products and tools supporting the maintenance and repair of assets across Severn Trent Water to ensure continued operation.
2)Common procurement vocabulary (CPV)
34913000, 44520000, 44165100, 44530000, 33760000, 42677000, 44550000, 42651000, 34928000, 44523300, 43830000, 44510000, 44114000, 44811000, 34927100, 44440000, 44511000, 44512000, 33711900, 44425200, 44113000, 39830000, 43328100, 44514000, 42950000, 44540000, 44167100, 34312500
3)Quantity or scope:
Mechanical materials and components, road maintenance materials, janitorial products and tools.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots:
Mechanical seals for maintenance and repair of STW asset base e.g. pump repair. Products for use in a variety of operational environments.
Bearings and transmissions for use in a variety of operational equipment e.g. motors, gearboxes and rotating plant. Pneumatic, hydraulic spares and miscellaneous maintenance spares, for use in a variety of operational environments e.g. process plant maintenance.
Hand tools, lifting keys and stand pipes for use in a variety of operational environments e.g. metered standpipes for use on water mains, steel lifting keys for lifting manhole covers.
Power tools, workshop tools, accessories and spares for use in a variety of operational environments e.g. maintenance repair workshops.
Janitorial and safety products for use in a variety of operational environments e.g. sun block, hand wash, screen wash and de icer.
Road maintenance products for use in a variety of operational environments e.g. minor reinstatement works in and around highways, pathway and road spot marking, road furniture for safety at street works and road works.
Bearings and transmissions for use in a variety of operational equipment e.g. motors, gearboxes and rotating plant. Pneumatic, hydraulic spares and miscellaneous maintenance spares, for use in a variety of operational environments e.g. process plant maintenance.
Hand tools, lifting keys and stand pipes for use in a variety of operational environments e.g. metered standpipes for use on water mains, steel lifting keys for lifting manhole covers.
Power tools, workshop tools, accessories and spares for use in a variety of operational environments e.g. maintenance repair workshops.
Janitorial and safety products for use in a variety of operational environments e.g. sun block, hand wash, screen wash and de icer.
Road maintenance products for use in a variety of operational environments e.g. minor reinstatement works in and around highways, pathway and road spot marking, road furniture for safety at street works and road works.
Lot No: 2 Lot title: Electrical materials, electronic components and tools
1)Short description:
The supply of electrical materials, electronic components, road maintenance materials, janitorial products and tools supporting the maintenance and repair of assets across Severn Trent Water to ensure continued operation.
2)Common procurement vocabulary (CPV)
31000000, 31521000, 44520000, 44512000, 31220000, 42677000, 31440000, 42651000, 44321000, 44523300, 43830000, 44510000, 31681400, 42950000, 44514000, 31711100, 44511000
3)Quantity or scope:
Electrical materials, electronic components and tools.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots:
Electrical materials and electronic components for use in a variety of mainly operational environments e.g. maintenance and repair of control panels.
Power tools, workshop tools, accessories and spares for use in a variety of operational environments e.g. maintenance repair workshops.
Power tools, workshop tools, accessories and spares for use in a variety of operational environments e.g. maintenance repair workshops.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre qualification questionnaire (PQQ) which needs to be completed no later than the date in section IV.3.4. Access to this document is available via the Bravo E-Sourcing platform. The Contracting Authority will evaluate all responses to the PQQ documents, including the eligibility of applicants in line with the Regulation 26 of the Utilities Contracts Regulations 2006. Suppliers instructions how to express interest in this tender:
1. Register your company on the e-Sourcing portal (this is only required once):
- enter your correct business and user details;
- note the username you chose and click ‘save' when complete;
- you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
- login to the portal with the username/password;
- click the ‘PQQs / ITTs open to all suppliers' link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier);
- click on the relevant PQQ/ ITT to access the content;
- click the ‘express interest' button at the top of the page;
- this will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page (this is a secure area reserved for your projects only);
- you can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT details' box.
3. Responding to the tender:
- click ‘my response' under ‘PQQ/ ITT details', choose to ‘create response';
- you can now use the ‘messages' function to communicate with the buyer and seek any clarification;
- note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT;
- there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘submit response' button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk. PQQ will be available post advert closure.
1. Register your company on the e-Sourcing portal (this is only required once):
- browse to the e-Sourcing portal: https://severntrent.bravosolution.co.uk and click the link to register;
- accept the terms and conditions and click ‘continue';- enter your correct business and user details;
- note the username you chose and click ‘save' when complete;
- you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
- login to the portal with the username/password;
- click the ‘PQQs / ITTs open to all suppliers' link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier);
- click on the relevant PQQ/ ITT to access the content;
- click the ‘express interest' button at the top of the page;
- this will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page (this is a secure area reserved for your projects only);
- you can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT details' box.
3. Responding to the tender:
- click ‘my response' under ‘PQQ/ ITT details', choose to ‘create response';
- you can now use the ‘messages' function to communicate with the buyer and seek any clarification;
- note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT;
- there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘submit response' button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk. PQQ will be available post advert closure.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre qualification questionnaire (PQQ) which needs to be completed no later than the date in section IV.3.4. Access to this document is available via the Bravo E-Sourcing platform. The Contracting Authority will evaluate all responses to the PQQ documents, including the eligibility of applicants in line with the Regulation 26 of the Utilities Contracts Regulations 2006.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre qualification questionnaire (PQQ) which needs to be completed no later than the date in section IV.3.4. Access to this document is available via the Bravo e-Sourcing platform. The Contracting Authority will evaluate all responses to the PQQ documents, including the eligibility of applicants in line with the regulation 26 of the Utilities Contracts Regulations 2006.
Suppliers will be able to provide a punch-out catalogue within 2 months from the start of the agreement, this catalogue should be easy to update and maintain by the supplier. In order to successfully implement a punch out catalogue with Severn Trent Water, the supplier must be able to:
- perform 1:1 mapping of UNSPSC codes or equivalent;
- be OCI (open catalogue interface) compliant and enabled;
- provide IS/IT technical support to embed catalogue with STW or if using a third party provide direct interface with their technical implementation team;
- ongoing support for any queries that may from time to time occur.
Severn Trent Water also requires the supplier to have level 3 P-card capability in order to enable the company to monitor and control spend. The supplier must be able to supply and deliver products to all site locations across the Severn Trent region and provide over the phone technical support and site attendance. Severn Trent require a minimum lead time of next day delivery on standard stocked items and a 4 hour lead time in emergencies (in operating hours). In order to ensure that products can be delivered on time, stock holding capacity will be assessed at PQQ.
Any materials or products in direct contact with potable water shall comply with regulation 31 of the Water Supply (water quality) Regulations 2000.
Suppliers will be able to provide a punch-out catalogue within 2 months from the start of the agreement, this catalogue should be easy to update and maintain by the supplier. In order to successfully implement a punch out catalogue with Severn Trent Water, the supplier must be able to:
- perform 1:1 mapping of UNSPSC codes or equivalent;
- be OCI (open catalogue interface) compliant and enabled;
- provide IS/IT technical support to embed catalogue with STW or if using a third party provide direct interface with their technical implementation team;
- ongoing support for any queries that may from time to time occur.
Severn Trent Water also requires the supplier to have level 3 P-card capability in order to enable the company to monitor and control spend. The supplier must be able to supply and deliver products to all site locations across the Severn Trent region and provide over the phone technical support and site attendance. Severn Trent require a minimum lead time of next day delivery on standard stocked items and a 4 hour lead time in emergencies (in operating hours). In order to ensure that products can be delivered on time, stock holding capacity will be assessed at PQQ.
Any materials or products in direct contact with potable water shall comply with regulation 31 of the Water Supply (water quality) Regulations 2000.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: An e-auction may or may not be used. You will be informed during the process.
Additional information about electronic auction: An e-auction may or may not be used. You will be informed during the process.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
BRAVO reference Project_190
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
31.10.2014 - 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
29.9.2014