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Fire, Security, Alarm and CCTV Systems Maintenance

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Thames College
Wandsworth High Street, Wandsworth
For the attention of: Tim Bretherick
SW18 2PP London
UNITED KINGDOM
Telephone: +44 2089187151
E-mail:
Fax: +44 2089187210

Internet address(es):

General address of the contracting authority: http://www.south-thames.ac.uk

Address of the buyer profile: http://tenders.e-marketplaces.co.uk

Electronic access to information: http://tenders.e-marketplaces.co.uk

Electronic submission of tenders and requests to participate: http://tenders.e-marketplaces.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Fire, Security, Alarm and CCTV Systems Maintenance
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: South London

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
South Thames College wishes to appoint a service provider to enter into a Contract for the delivery of a preventative maintenance services for the following systems;
 - Fire Alarm and Detection System (including Fire Extinguisher maintenance),
 - Access Control System,
 - Intruder Alarm System,
 - Door Entry System,
 - CCTV System,
 - Security Entry Barriers,
 - Gas Suppression Systems.
 It is intended that the contract will run for three years with an option to extend for a further two years.
 The college's premises extend over three campuses in Wandsworth, Merton and Tooting totalling some 50,000+Sqm (GIA).
 There is a mixture of newly refurbished equipment and legacy items, there will, during the term of the contract, be a planned programme to update equipment that has reached the end of it's useful life. The successful contractor will be expected participate in that programme.
II.1.6)Common procurement vocabulary (CPV)

50324100, 50413200, 50324200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
South Thames College wishes to appoint a service provider to enter into a Contract for the delivery of a preventative maintenance services for the following systems;
 - Fire Alarm and Detection System (including Fire Extinguisher maintenance),
 - Access Control System,
 - Intruder Alarm System,
 - Door Entry System,
 - CCTV System,
 - Security Entry Barriers,
 - Gas Suppression Systems.
 It is intended that the contract will run for three years with an option to extend for a further two years. The range between is based on the estimated value for a three and five year contract.
 Estimated value excluding VAT:
Range: between 485 000 and 808 500 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Performance bonds, warranties, deposits and/or parent company guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of the financing conditions and payment arrangements will be set out in the contract documentation and the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the event of a group of organisations submitting an acceptable offer, it will be necessary for them to provide an undertaking that each company shall be jointly and severally responsible for the due performance of any contracts entered into with South Thames College.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants who satisfy any of the criteria for rejection as set out in Regulation 23(1), Public Contracts Regulations 2006 (as amended) shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow South Thames College to establish that the aforementioned criteria do not apply to them.
The successful operator will be required to actively participate in working collaboratively with South Thames College to promote continuous improvement and in the achievement of social, employment and environmental policy objectives. Accordingly, contract performance conditions may be included in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set-out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and as set out in the minimum standards questionnaire available at https://tenders.e-marketplaces.co.uk

The tender (ITT) must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4 of this contract notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set-out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and as set out in the minimum standards questionnaire available at https://tenders.e-marketplaces.co.uk

The tender (ITT) must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4 of this contract notice.
Minimum level(s) of standards possibly required: Please refer to the minimum standards questionnaire included in the ITT documents referred to above.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

The information and formalities set-out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and as set out in the written tender questionnaire available at https://tenders.e-marketplaces.co.uk

The tender (ITT) must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4 of this contract notice.
 Minimum level(s) of standards possibly required:
 Please refer to the written tender questionnaire included in the ITT documents referred to above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 40

2. Price. Weighting 60

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.7.2014 - 17:00
IV.3.4)Time limit for receipt of tenders or requests to participate
16.7.2014 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
South Thames College is one of the largest training providers in South London, with over 21,000 students per year studying over 2,000 courses.
 Students come to South Thames College from all over the world; they are from many different social and ethnic backgrounds, and are of all ages. It is this hugely diverse student population, South Thames College's state-of-the-art learning and recreational facilities, leading edge technology and outstanding personal support, as well as strong business and community links, great track record and love of celebrating students' success that makes South Thames College such a vibrant and challenging place to study.
 South Thames College take their vision and values very seriously. They believe they frame everything they do for their students, staff and the local community.
 Their vision is to be an outstanding and inclusive college.
 Their values underpin the work of South Thames College, inform their behaviour and make a significant contribution to achieving their ambitions and delivering their priorities.
 South Thames College is committed to being:
 - Innovative - championing new ideas to ensure growth and success,
 - Nurturing - raising the aspirations and celebrating the talents of their learners and each other,
 - Successful - challenging themselves to be outstanding in all that they do,
 - Professional - achieving high standards of responsibility and accountability,
 - Inclusive - maintaining a culture which is open and accessible,
 - Respectful - valuing each other and their environment,
 - Enterprising - being and ambitious and dynamic college.
 South Thames College are also promoters of the Governments "Every Child Matters” agenda which has five supporting themes:
 - Be healthy,
 - Stay safe,
 - Enjoy and achieve,
 - Make a positive contribution,
 - Achieve economic well-being.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: South Thames College will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.6.2014

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