Supply of Conferencing Furniture.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Queen Elizabeth Conference Centre
Broad Sanctuary
Contact point(s): Events Operations Manager
For the attention of: Martin Litherland
SW1P 3EE London
UNITED KINGDOM
Telephone: +44 2077984018
E-mail:
Internet address(es):
General address of the contracting authority: http://www.qeiicc.co.uk/
Further information can be obtained from: EC Harris LLP
ECHQ Regents Quarter 34 York Way
Contact point(s): Project Manager
For the attention of: Lipika Saha
N1 9AB London
UNITED KINGDOM
Telephone: +44 2078122730
E-mail:
Fax: +44 2078122005
Internet address: http://www.echarris.com
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: EC Harris LLP
ECHQ Regents Quarter 34 York Way
Contact point(s): Project Manager
For the attention of: Lipka Saha
N1 9AB London
UNITED KINGDOM
Telephone: +44 2078122730
E-mail:
Fax: +44 2078122005
Internet address: http://www.echarris.com
Tenders or requests to participate must be sent to: EC Harris LLP
ECHQ Regents Quarter 34 York Way
Contact point(s): Project Manager
For the attention of: Lipika Saha
N1 9AB London
UNITED KINGDOM
Telephone: +44 2078122730
E-mail:
Fax: +44 2078122005
Internet address: http://www.echarris.com
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Other: Conference Facility
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Conferencing Furniture.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Queen Elizabeth II Conference Centre.
Purchase
Main site or location of works, place of delivery or of performance: Queen Elizabeth II Conference Centre.
NUTS code UKI11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Queen Elizabeth II Conference Centre (QEIICC) is a trading fund (executive agency) of the Department for Communities and Local Government (DCLG). The Agency was opened in 1986, with Trading Fund status granted on 1 April 1997 under the Government Trading Funds Act 1973. Its role is to provide conference facilities for national and international meetings and to market its facilities commercially as a high quality venue for both Government and private sector use. DCLG holds title to the land and building.
QEIICC have secured funding to undertake the replacement of their conference chairs (circa 3100) and tables (circa 440) and dining room chairs (circa 1200) over the late summer of 2014 intended to improve the facilities at the centre and improve the overall customer experience when using the facility, as part of a three year master plan of capital expenditure.
QEIICC have secured funding to undertake the replacement of their conference chairs (circa 3100) and tables (circa 440) and dining room chairs (circa 1200) over the late summer of 2014 intended to improve the facilities at the centre and improve the overall customer experience when using the facility, as part of a three year master plan of capital expenditure.
II.1.6)Common procurement vocabulary (CPV)
39100000, 39153000, 39151300, 79934000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1:
Replacement of circa 3100 Conference chairs plus the option for 310 tablet attachments (10 %);
Replacement of circa 1200 Dining Room Chairs;
Storage / transportation system for the furniture.
Lot 2:
Replacement of circa 400 full size conference tables;
Replacement of circa 40 half size conference tables;
Storage / transportation system for the furniture.
Estimated value excluding VAT:
Range: between 700 000 and 900 000 GBP
Replacement of circa 3100 Conference chairs plus the option for 310 tablet attachments (10 %);
Replacement of circa 1200 Dining Room Chairs;
Storage / transportation system for the furniture.
Lot 2:
Replacement of circa 400 full size conference tables;
Replacement of circa 40 half size conference tables;
Storage / transportation system for the furniture.
Estimated value excluding VAT:
Range: between 700 000 and 900 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
in days: 35 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Lot 1 - Supply of Conferencing Furniture1)Short description
The Queen Elizabeth II Conference Centre (QEIICC) is a trading fund (executive agency) of the Department for Communities and Local Government (DCLG). The Agency was opened in 1986, with Trading Fund status granted on 1 April 1997 under the Government Trading Funds Act 1973. Its role is to provide conference facilities for national and international meetings and to market its facilities commercially as a high quality venue for both Government and private sector use. DCLG holds title to the land and building.
QEIICC have secured funding to undertake the replacement of their conference chairs (circa 3100) and dining room chairs (circa 1200) over the late summer of 2014 intended to improve the facilities at the centre and improve the overall customer experience when using the facility, as part of a three year master plan of capital expenditure. A bespoke means of transporting / storing the furniture around the Centre will be a requirement of the tender.
QEIICC have secured funding to undertake the replacement of their conference chairs (circa 3100) and dining room chairs (circa 1200) over the late summer of 2014 intended to improve the facilities at the centre and improve the overall customer experience when using the facility, as part of a three year master plan of capital expenditure. A bespoke means of transporting / storing the furniture around the Centre will be a requirement of the tender.
2)Common procurement vocabulary (CPV)
39100000, 39151300, 39153000, 79934000
3)Quantity or scope
Replacement of circa 3100 Conference chairs plus the option for 310 tablet attachments (10 %);
Replacement of circa 1200 Dining Room Chairs;
Storage / transportation system for the furniture.
Estimated value excluding VAT:
Range: between 500 000 and 600 000 GBP
Replacement of circa 1200 Dining Room Chairs;
Storage / transportation system for the furniture.
Estimated value excluding VAT:
Range: between 500 000 and 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
in days: 35 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 - Supply of Conferencing Furniture
1)Short description
The Queen Elizabeth II Conference Centre (QEIICC) is a trading fund (executive agency) of the Department for Communities and Local Government (DCLG). The Agency was opened in 1986, with Trading Fund status granted on 1 April 1997 under the Government Trading Funds Act 1973. Its role is to provide conference facilities for national and international meetings and to market its facilities commercially as a high quality venue for both Government and private sector use. DCLG holds title to the land and building.
QEIICC have secured funding to undertake the replacement of their conference tables (circa 400 full size and 40 half size) over the late summer of 2014 intended to improve the facilities at the centre and improve the overall customer experience when using the facility, as part of a three year master plan of capital expenditure. A bespoke means of transporting / storing the furniture around the Centre will be a requirement of the tender.
QEIICC have secured funding to undertake the replacement of their conference tables (circa 400 full size and 40 half size) over the late summer of 2014 intended to improve the facilities at the centre and improve the overall customer experience when using the facility, as part of a three year master plan of capital expenditure. A bespoke means of transporting / storing the furniture around the Centre will be a requirement of the tender.
2)Common procurement vocabulary (CPV)
39100000, 39153000, 39151300, 79934000
3)Quantity or scope
Replacement of circa 400 full size Conference tables;
Replacement of circa 40 half size Conference tables;
Storage / transportation system for the furniture.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
Replacement of circa 40 half size Conference tables;
Storage / transportation system for the furniture.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
in days: 35 (from the award of the contract)
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Authority if considered appropriate
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made in accordance with the terms of the contract. Further details will be provided in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The criteria stated in the pre qualification questionnaire (PQQ).
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations.
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: the criteria stated in the pre qualification questionnaire (PQQ).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
the criteria stated in the pre qualification questionnaire (PQQ).
the criteria stated in the pre qualification questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4: and maximum number 20
Objective criteria for choosing the limited number of candidates: Not applicable.
Objective criteria for choosing the limited number of candidates: Not applicable.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
16.4.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
5.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Refer to VI.4.2
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: DCLG will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) or as amended provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
Refer to VI.4.2.
VI.5)Date of dispatch of this notice:
11.3.2014