Provision of School Meals.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Torbay Council
Legal & Procurement, Procurement Team, "The Attic", Torquay Town hall
For the attention of: Josie Medforth
TQ1 3DR Torquay
UNITED KINGDOM
Telephone: +44 1803207049
E-mail:
Internet address(es):
General address of the contracting authority: http://www.torbay.gov.uk
Address of the buyer profile: http://www.torbay.gov.uk/procurement
Further information can be obtained from: Torbay Council Procurement Team
Contact: Josie Medforth, Senior Procurement Officer Email:
For the attention of: Josie Medforth
E-mail:
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.supplyingthesouthwest.org.uk
Tenders or requests to participate must be sent to: www.supplyingthesouthwest.org.uk
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of School Meals.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: 16 Primary Schools across Torbay. Refer to the tender documents for the school details.
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: 16 Primary Schools across Torbay. Refer to the tender documents for the school details.
NUTS code UKK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Following a formal tender process, the Authority, on behalf of Torbay Schools, let a Contract with Eden Food Services for the Provision of School Meals. The purpose of this procurement exercise is for a group of schools to award a new Contract with a Service Provider who can continue this Service to the high standards required.
The Provision of School Meals Contract is required to provide a School Meals Service to a number of schools within Torbay. Please refer to Appendix A which provides the information on the schools which have collaborated to let this new Contract. It is possible that, over the life of the contract, the number of schools will increase or decrease. The Service Provider is required to be flexible enough to be able to accommodate these changes.
The provision of the School Meals Service is required to provide a choice of beverages and nutritionally-balanced healthy meals, fully complying with all relevant food safety regulations and the Statutory National Nutritional Standards appropriate to the type of school and which reflect the cultural and medical dietary needs of the customers. The provision is required to be Food for Life Standard Silver or equivalent. The Service Provider will also be responsible for the provision of the transport for this service where applicable.
The Provision of School Meals Contract is required to provide a School Meals Service to a number of schools within Torbay. Please refer to Appendix A which provides the information on the schools which have collaborated to let this new Contract. It is possible that, over the life of the contract, the number of schools will increase or decrease. The Service Provider is required to be flexible enough to be able to accommodate these changes.
The provision of the School Meals Service is required to provide a choice of beverages and nutritionally-balanced healthy meals, fully complying with all relevant food safety regulations and the Statutory National Nutritional Standards appropriate to the type of school and which reflect the cultural and medical dietary needs of the customers. The provision is required to be Food for Life Standard Silver or equivalent. The Service Provider will also be responsible for the provision of the transport for this service where applicable.
II.1.6)Common procurement vocabulary (CPV)
39220000, 39222000, 39222100, 55000000, 55500000, 55520000, 55524000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contract is for the Provision of School Meals for 16 Primary Schools in Torbay.
The Contract will be between the Service Provider and the 16 Primary Schools under one Contract. The Authority is facilitating the procurement process on the schools' behalf.
The Contract Value is based on the predicted number of school meals for all 16 schools multiplied by GBP 2,30 a meal ( taking into account the new Universal Schools Meals for Reception, Yr1 and Yr 2)
The estimated Contract value is GBP 911 131 for 1 year, GBP 3 644 524 for 4 years and GBP 7 289 049 if extended for the full 8 years. (Contract is for 4 years with the option to extend up to 4 further years in 24 monthly increments).
Estimated value excluding VAT:
Range: between 7 000 000 and 8 000 000 GBP
The Contract will be between the Service Provider and the 16 Primary Schools under one Contract. The Authority is facilitating the procurement process on the schools' behalf.
The Contract Value is based on the predicted number of school meals for all 16 schools multiplied by GBP 2,30 a meal ( taking into account the new Universal Schools Meals for Reception, Yr1 and Yr 2)
The estimated Contract value is GBP 911 131 for 1 year, GBP 3 644 524 for 4 years and GBP 7 289 049 if extended for the full 8 years. (Contract is for 4 years with the option to extend up to 4 further years in 24 monthly increments).
Estimated value excluding VAT:
Range: between 7 000 000 and 8 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 96 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
There are requirements regarding TUPE. The current Provider Eden Food Service. Please refer to the tender documents for further information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to the tender documents. An ICC credit check is required to be undertaken as part of the Selection process. In addition, the pricing will be the same for all 16 schools, however the Service Provider will be required to send one invoice per month to each school for the provision of the service.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority will consider bids from companies or from consortia/joint ventures. However, legal entities must be formed prior to contract award. The Council reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
The resultant Contract will be between the service provider and the 16 Primary schools as one Contract.
The resultant Contract will be between the service provider and the 16 Primary schools as one Contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: please refer to the tender documents
Description of particular conditions: please refer to the tender documents
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Will be detailed in the online organisation questionnaire and are as set out in
Regulations 23 - 26 of the UK Public Contract Regulations 2006 (as amended).
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Will be detailed in the online organisation questionnaire and are as set out in
Regulations 23 - 26 of the UK Public Contract Regulations 2006 (as amended).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Will be detailed in the online organisation questionnaire and are as set out in Regulations 23 - 26 of the UK Public Contract Regulations 2006 (as amended).
Minimum level(s) of standards possibly required: Will be detailed in the online organisation questionnaire and are as set out in Regulations 23 - 26 of the UK Public Contract Regulations 2006 (as amended).
Minimum level(s) of standards possibly required: Will be detailed in the online organisation questionnaire and are as set out in Regulations 23 - 26 of the UK Public Contract Regulations 2006 (as amended).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Will be set out in the tender specification.
Minimum level(s) of standards possibly required:
Will be set out in the tender specification
Will be set out in the tender specification.
Minimum level(s) of standards possibly required:
Will be set out in the tender specification
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T22013CS
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.3.2014 - 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate
24.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 24.3.2014 - 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: the procurement officer and a governance support officer
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: the procurement officer and a governance support officer
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
To assist,help Applicants Tuesday 25th February has been set aside for prospective Applicants to visit a representative sample of our schools. The visit will commence at 9:30am in the Reception at Torbay Council, Town Hall, Torquay TQ1 3DR. To minimise the impact upon schools, a minibus will be used to transport everyone to the sites.
Each prospective Applicant will be limited to a maximum of two (2) representatives. You are asked to ensure that at least one (1) of your representatives comes from the operational side of your organisation.
The provisional timetable for the school visits is as follows:
Oldway Primary School 10:00 to 10:15
All Saints Babbacombe C of E Primary School 10:30 to 10:45
St Marychurch C of E Primary School 11:00 to 11:15
Ilsham C of E Academy 11:30 to 11:45
These visits will be short but are an important opportunity for you to view a number of our facilities across a range of kitchens and dining facilities.
Please ensure that you bring your own protective coat and hat to wear for hygiene purposes during the visits to the catering facilities. Please keep disturbance to both the school and the kitchen to a minimum. You are asked to respect this. During the visits you should not seek to question school or catering staff.
Applicants are required to contact the Authority Authorised Representative detailed at section 1.6 Authority Representatives within the tender document to book a place by Friday 21st February at 12 noon.
Claims on the grounds of lack of knowledge of site locations/conditions will not be accepted by the Authority and future claims from the Contractor for an increase in pricing that relates to the Contractor's lack of knowledge of the sites shall be rejected.
Each prospective Applicant will be limited to a maximum of two (2) representatives. You are asked to ensure that at least one (1) of your representatives comes from the operational side of your organisation.
The provisional timetable for the school visits is as follows:
Oldway Primary School 10:00 to 10:15
All Saints Babbacombe C of E Primary School 10:30 to 10:45
St Marychurch C of E Primary School 11:00 to 11:15
Ilsham C of E Academy 11:30 to 11:45
These visits will be short but are an important opportunity for you to view a number of our facilities across a range of kitchens and dining facilities.
Please ensure that you bring your own protective coat and hat to wear for hygiene purposes during the visits to the catering facilities. Please keep disturbance to both the school and the kitchen to a minimum. You are asked to respect this. During the visits you should not seek to question school or catering staff.
Applicants are required to contact the Authority Authorised Representative detailed at section 1.6 Authority Representatives within the tender document to book a place by Friday 21st February at 12 noon.
Claims on the grounds of lack of knowledge of site locations/conditions will not be accepted by the Authority and future claims from the Contractor for an increase in pricing that relates to the Contractor's lack of knowledge of the sites shall be rejected.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
please refer to the following link, which will detail the lodging of appeals process: www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals.htm
Body responsible for mediation procedures
please refer to the following link, which will detail the lodging of appeals process: www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals.htm
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: please refer to the following link, which will detail the lodging of appeals
process:
process:
www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals.htm
VI.4.3)Service from which information about the lodging of appeals may be obtained
please refer to the following link, which will detail the lodging of appeals process: www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals.htm
VI.5)Date of dispatch of this notice:
5.2.2014