Energy Efficiencies through HVAC Systems and Maintenance.
Contract notice - utilities
Services
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Birmingham Airport Limited
Diamond House, 4th Floor Purchasing Department
For the attention of: Sally Morrissey
B26 3QJ Birmingham
UNITED KINGDOM
E-mail:
Internet address(es):
General address of the contracting entity: www.birminghamairport.co.uk
Electronic access to information: www.birminghamairport.co.uk/hvacpqq
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Main activity
Airport-related activities
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Energy Efficiencies through HVAC Systems and Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Service category No 27: Other services
NUTS code UKG31
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Management and maintenance of Airport controls systems, chillers and boilers with the objective of improving energy efficiencies and delivering financial savings. Documents to be obtained from www.birminghamairport.co.uk/hvacpqq
II.1.6)Common procurement vocabulary (CPV)
42512300, 45259300, 50720000, 50730000, 50531100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Birmingham Airport has invested over the years in BEMS equipment via utilisation and integration of existing systems and new technologies. It is now seeking a contractor who demonstrates skill and ability to manage these systems or provide alternative management systems and in doing so identify and implement energy efficiences and cost savings for the Airport. It is anticipated this in the main will be acheived by the contractor appointed to mangage the controls systems, which will be the core contract with site presence, however the additional areas of chiller and boiler maitnenace (planned and reactive), and air cooler maintenance (reactive only) must be innovative and will play a key role too. Award will be on the basis of a 5 year term (with break clause) and an option to extend.
Estimated value excluding VAT: 800 000 GBP
Estimated value excluding VAT: 800 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Current Control System Maintenance1)Short description:
Lot 1 allows for management of the existing control systems with the utilisation of the existing integration tool or the provision of a new integration tool. The objective of this lot is to maximise energy efficiency which will deliver financial savings via this management and maintenance.
2)Common procurement vocabulary (CPV)
42512300
3)Quantity or scope:
It is anticipated that a daily on site presence will be required.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
Lot No: 2 Lot title: Replaced Control System Maintenance
1)Short description:
Under Lot 2 the Airport is looking to potentially replace part or all of the existing control systems to enable management of all the systems in an open environment. The objective of the lot is to maximise energy efficiencies to enable delivery of financial savings.
2)Common procurement vocabulary (CPV)
42512300
3)Quantity or scope:
It is anticipated that daily on site presence may be required.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
Lot No: 3 Lot title: Maintenance of Boilers
1)Short description:
Under Lot 3, contractor is to provide planned and reactive maintenance to the Airports Boilers on site. There are varying manufacturers - Stokvis, Windsor Hamorthy and Veisseman.
2)Common procurement vocabulary (CPV)
50531100
3)Quantity or scope:
Majot and Minor Maintenance service and reactive maintenance.
Estimated value excluding VAT: 100 000 GBP
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
Lot No: 4 Lot title: Maintenance of Chillers
1)Short description:
Under Lot 4 contractors will be responsible for the planned and reactive maintenance of the Airport Chillers. Manufacturers on site include McQuay, Hitachi, Airdale and York. As part of this lot they will also be responsible for any ad hoc reactive work for the air con.
2)Common procurement vocabulary (CPV)
42512300
3)Quantity or scope:
Major and Minor service re chillers, but reactive only for air con units.
Estimated value excluding VAT: 150 000 GBP
Estimated value excluding VAT: 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
Lot No: 5 Lot title: Collective award of Boilers and Chillers
1)Short description:
This lot represents a collective contract for the reactive and planned maintenance of Chillers and Boilers, allowing for the ad hoc reactive maintenance of air con units on site.
2)Common procurement vocabulary (CPV)
50531100
3)Quantity or scope:
Major and Minor service re chillers and boilers, but ad hoc reactive only for air con units.
Estimated value excluding VAT: 250 000 GBP
Estimated value excluding VAT: 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Refer to Tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Refer to Tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Refer to Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents: 9.3.2014 - 09:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
10.3.2014 - 11:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Date: 26.5.2014 - 11:00
Persons authorised to be present at the opening of tenders: yes
Purchasing Manager or Principal Buyer.
Persons authorised to be present at the opening of tenders: yes
Purchasing Manager or Principal Buyer.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019.
Estimated timing for further notices to be published: 2019.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Birmingham Airport will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Utilities Contracts Regulations 2006 (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
The Utilities Contracts Regulations 2006 (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.2.2014
Note! Supplement