Special Schools Catering.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
West Sussex County Council
County Hall
For the attention of: Sam Welch
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 1243526062
E-mail:
Internet address(es):
General address of the contracting authority: http://www.westsussex.gov.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Special Schools Catering.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: County of West Sussex.
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: County of West Sussex.
NUTS code UKJ24
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contract is for the provision of a Service Provider to run catering services in all 11 special schools across the county.
II.1.6)Common procurement vocabulary (CPV)
55520000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract is for the provision of a Service Provider to run catering services in all special schools across the county.
The Service Provider who submits the Most Economically Advantageous Tender offering best value as a result of the procurement will run the service across all special schools listed in the ITT.
Provide balanced healthy meals and snacks in accordance with current nutritional standards, and adapt any new standards that come in to force during the contract period where possible using locally sourced products (products produced, processed and traded.
Estimated value excluding VAT: 4 340 000 GBP
The Service Provider who submits the Most Economically Advantageous Tender offering best value as a result of the procurement will run the service across all special schools listed in the ITT.
Provide balanced healthy meals and snacks in accordance with current nutritional standards, and adapt any new standards that come in to force during the contract period where possible using locally sourced products (products produced, processed and traded.
Estimated value excluding VAT: 4 340 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in procurement documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in procurement documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed in procurement documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in procurement documents.
Description of particular conditions: As detailed in procurement documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in procurement documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in procurement documents.
Minimum level(s) of standards possibly required: As detailed in procurement documents.
Minimum level(s) of standards possibly required: As detailed in procurement documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in procurement documents.
Minimum level(s) of standards possibly required:
As detailed in procurement documents.
As detailed in procurement documents.
Minimum level(s) of standards possibly required:
As detailed in procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As detailed in procurement documents.
Reference to the relevant law, regulation or administrative provision: As detailed in procurement documents.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
4621 WEST SUSSEX E-SOURCING PORTAL:
PROJECT NUMBER 336
ITT NUMBER 3008
PROJECT NUMBER 336
ITT NUMBER 3008
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.3.2014 - 14:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.3.2014 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 7.3.2014 - 10:00
Additional information about authorised persons and opening procedure: Authorised officers of West Sussex County Council.
Place:
Chichester, West Sussex.
Persons authorised to be present at the opening of tenders: yesAdditional information about authorised persons and opening procedure: Authorised officers of West Sussex County Council.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
OJEU Contract Notice.
Section VI.3, Additional Information.
This procurement is being managed by Capita Business Services Limited ("Capita”) on behalf of the Council under a Strategic Services Outsource. The contract between the Council and Capita provides for tenders and all other information submitted to be treated as confidential by Capita to ensure competition is maintained, value for money is achieved and all bidders are treated equally and in a non-discriminatory way during the tendering and contract award procedures. The Council and Capita shall maintain a system of management processes, barriers, disciplines and confidentiality undertakings to ensure there is no conflict of interest in the procurement process and to prevent any disclosure to any Capita employee involved in submitting a tender for this procurement of any confidential information from other bidders. Information submitted by bidders will not be used by Capita for any other purpose than the provision of services to the Council under the Strategic Services Outsource.
This is a non-mandatory OJEU Contract Notice. The Services constitute Part B services for the purposes of the Public Contract Regulations 2006 (Regulations) and the procurement is not therefore fully regulated by the Regulations. Neither a reference during or after this procurement process to the Regulations or the use of language or terminology common to the Regulations shall require the Council to conduct a fully regulated procurement in accordance with the Regulations. This notice is being placed for advertising purposes only.
Suppliers will be expected to deliver services that demonstrate a Best Value approach as defined by the government.
The contract term will be for a period of 5 years and may be extended depending on the on going need, budget availability and contract performance up to a period of 2 years to a maximum contract period of 7 Years.
Public Liability Insurance of a minimum of 10 000 000 GBP million and Employers Liability Insurance of a minimum of 10 000 000 GBP will be required.
West Sussex County Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
The value range declared is due to no information being available on the potential spend of the other permitted bodies that are eligible to access this contract as detailed above.
The maximum value detailed within this notice will not be exceeded during the life of the contract.
A bidder briefing event for service providers is being held on 5.2.2014 at 10:00 in County Hall, Chichester. Providers interested in participating in this opportunity are encouraged to attend this event and register their interest and attendance via the West Sussex eSourcing portal messaging facility.
Suppliers Instructions How to Express Interest in this Tender:
3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance consult the online help, or contact the eTendering helpdesk.
Section VI.3, Additional Information.
This procurement is being managed by Capita Business Services Limited ("Capita”) on behalf of the Council under a Strategic Services Outsource. The contract between the Council and Capita provides for tenders and all other information submitted to be treated as confidential by Capita to ensure competition is maintained, value for money is achieved and all bidders are treated equally and in a non-discriminatory way during the tendering and contract award procedures. The Council and Capita shall maintain a system of management processes, barriers, disciplines and confidentiality undertakings to ensure there is no conflict of interest in the procurement process and to prevent any disclosure to any Capita employee involved in submitting a tender for this procurement of any confidential information from other bidders. Information submitted by bidders will not be used by Capita for any other purpose than the provision of services to the Council under the Strategic Services Outsource.
This is a non-mandatory OJEU Contract Notice. The Services constitute Part B services for the purposes of the Public Contract Regulations 2006 (Regulations) and the procurement is not therefore fully regulated by the Regulations. Neither a reference during or after this procurement process to the Regulations or the use of language or terminology common to the Regulations shall require the Council to conduct a fully regulated procurement in accordance with the Regulations. This notice is being placed for advertising purposes only.
Suppliers will be expected to deliver services that demonstrate a Best Value approach as defined by the government.
The contract term will be for a period of 5 years and may be extended depending on the on going need, budget availability and contract performance up to a period of 2 years to a maximum contract period of 7 Years.
Public Liability Insurance of a minimum of 10 000 000 GBP million and Employers Liability Insurance of a minimum of 10 000 000 GBP will be required.
West Sussex County Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
The value range declared is due to no information being available on the potential spend of the other permitted bodies that are eligible to access this contract as detailed above.
The maximum value detailed within this notice will not be exceeded during the life of the contract.
A bidder briefing event for service providers is being held on 5.2.2014 at 10:00 in County Hall, Chichester. Providers interested in participating in this opportunity are encouraged to attend this event and register their interest and attendance via the West Sussex eSourcing portal messaging facility.
The Contracting Authority intends to use the West Sussex eSourcing Portal (that is an eSourcing system) in this procurement exercise and reserves the right to use a reverse auction. URL: https://westsussex.bravosolution.co.uk. West Sussex eSourcing Portal, Project No. 336, ITT No. 3008 refer. Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://westsussex.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click "continue” - Enter your correct business and user details - Note the username you chose and click "Save” when complete - You will shortly receive an email with your unique password (you should keep this secure).
2. Express an Interest in the tender - Login to the portal with the username/password - Click the"PQQs / ITTs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT ( ITT No. 3008 ) to access the content - Click the "Express Interest” button in the "Actions” box on the left-hand side of the page - This will move the PQQ /ITT into your" My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking the "Settings and Buyer Attachments” in the "Actions” box 3. Responding to the tender - You can now choose to "Reply” or "Reject” (please give a reason if rejecting) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the "Actions” box on the left-hand side of the page. If you require any further assistance consult the online help, or contact the eTendering help desk.Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://westsussex.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue' - Enter your correct business and user details - Note the username you chose and click ‘Save' when complete - You will shortly receive an email with your unique password (you should keep this secure).
2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open to All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content - Click the ‘Express Interest' button at the top of the page - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box.3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance consult the online help, or contact the eTendering helpdesk.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.1.2014