Graduation Marquee.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Anglia Ruskin University
Bishop Hall Lane
Contact point(s): https//in-tendhost.co.uk/angliaruskinuniversity
For the attention of: Ann Debney
CM1 1SQ Chelmsford
UNITED KINGDOM
Telephone: +44 8451964227
E-mail:
Internet address(es):
General address of the contracting authority: www.anglia.ac.uk
Address of the buyer profile: https://in-tendhost/angliaruskinuniversity
Electronic access to information: https://in-tendhost/angliaruskinuniversity
Electronic submission of tenders and requests to participate: https://in-tendhost/angliaruskinuniversity
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Graduation Marquee.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Rental
Rental
NUTS code UKH1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The provision of 2 temporary marquee structure(s) to include suitable fixtures and fittings to hold
Graduation ceremony events on our Chelmsford Campus and Graduation post ceremony events on our Cambridge Campus.
Each marquee will be required for 3 consecutive days, successive weeks each year.
Graduation ceremony events on our Chelmsford Campus and Graduation post ceremony events on our Cambridge Campus.
Each marquee will be required for 3 consecutive days, successive weeks each year.
II.1.6)Common procurement vocabulary (CPV)
45223800
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Each year Anglia Ruskin University celebrate their student's achievements by holding a series of Graduation ceremonies on their Chelmsford Campus. To accommodate these ceremonies Anglia Ruskin University seeks to appoint a supplier who is able and competent to provide a temporary structure and associated services such as (but not limited to) appropriate staging, lighting, audio visual equipment, heating and seating.
The second part of the contract would be to supply a temporary structure on Anglia Ruskin University East Road Campus Cambridge; this is to host the post ceremony aspect of the Cambridge Graduation ceremonies the supplier would need to supply associated services such as heating and lighting for this second temporary structure.
The supplier would be required to provide the complete solution, using sub-contractors if necessary; responses which cannot address the specification as a whole will not be considered.
The Graduation ceremonies take place over a period of two weeks on an annual basis. The ceremonies in 2014 will take place from Tuesday 7 - Thursday 9.10.2014 in Chelmsford and Tuesday 14 - Thursday 16 October in Cambridge. The University will confirm, subsequent scheduling of these events at the beginning of each year (January).
The second part of the contract would be to supply a temporary structure on Anglia Ruskin University East Road Campus Cambridge; this is to host the post ceremony aspect of the Cambridge Graduation ceremonies the supplier would need to supply associated services such as heating and lighting for this second temporary structure.
The supplier would be required to provide the complete solution, using sub-contractors if necessary; responses which cannot address the specification as a whole will not be considered.
The Graduation ceremonies take place over a period of two weeks on an annual basis. The ceremonies in 2014 will take place from Tuesday 7 - Thursday 9.10.2014 in Chelmsford and Tuesday 14 - Thursday 16 October in Cambridge. The University will confirm, subsequent scheduling of these events at the beginning of each year (January).
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Starting 1.8.2014. Completion 31.10.2016
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please refer to Pre-qualification Questionnaire (PQQ).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to PQQ.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Full information and criteria will be contained within the PQQ.
Information and formalities necessary for evaluating if the requirements are met: All suppliers must apply for,complete and submit a pre-qualification questionnaire (PQQ). This document must be requested via Anglia Ruskin's E-tendering system https://in-tendhost.co.uk/angliaruskinuniversity
The PQQ should be requested not later than the date given in IV.3.3 and must be returned by the date and time specified in IV.3.4.Full information and criteria will be contained within the PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Applicants are requested to provide with their response to the PQQ, details of their financial standing, including confirmations of company registration number and the company address. Applicants may be asked for further information if our University feels it necessary. Any financial assessment will be based, where appropriate, upon a credit check. And there view of accounts in relation to the value of the business applied for.
Full information and criteria will be contained within the PQQ.
Full information and criteria will be contained within the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Full information and criteria will be contained within the PQQ.
Full information and criteria will be contained within the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T18/13
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.1.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
13.12.2013