Photography, Film and Specialist Services Framework.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Transport for London (Commercial Services)
Windsor House 42- 50 Victoria St.
For the attention of: Janny Graves
SW1H 0TL London
UNITED KINGDOM
E-mail:
Internet address(es):
General address of the contracting authority: www.tfl.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Transport Services
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Photography, Film and Specialist Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 39
Range: between 3 000 000 and 4 000 000 GBP
maximum number of participants to the framework agreement envisaged: 39
Duration of the framework agreement
Duration in years: 4Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 3 000 000 and 4 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Framework for photography, film and Specialist services for Transport for London, Crossrail and Greater London Authority Group. To provide a range of services from minor services such as 1/2 day shoots to larger requirements such as 24/7 services with resources available for multiple locations at short notice.
II.1.6)Common procurement vocabulary (CPV)
79961200, 79961300, 32354500, 92111240, 92111260, 92111000, 22315000, 32354300, 79960000, 79961000, 79530000, 92110000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
- Lot 1 - Photography.
- Lot 2 - Film - General.
The Framework agreement will have 5 lots.
- Lot 3 - Film - Sites & Stations.
- Lot 4 - Specialist Services.
- Lot 5 - Time Lapse Photography.
- Lot 2 - Film - General.
The Framework agreement will have 5 lots.
- Lot 3 - Film - Sites & Stations.
- Lot 4 - Specialist Services.
- Lot 5 - Time Lapse Photography.
II.2.2)Information about options
Options: yes
Description of these options: Framework 3 years with option to extend 1 year.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
Description of these options: Framework 3 years with option to extend 1 year.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Photography1)Short description
2)Common procurement vocabulary (CPV)
79961200, 79961300, 32354500, 92111240, 92111260, 92111000, 22315000, 32354300, 79960000, 79961000, 79530000, 92110000
3)Quantity or scope
To include but will not be limited to;
o People - Portrait & Lifestyle
o Environments - Architecture & Interior
o Journalistic - PR, Press launches and events
o Still life - Catalogue and Product
o Aerial - Mast photography and aerial photography
o Fine art photography
o People - Portrait & Lifestyle
o Environments - Architecture & Interior
o Journalistic - PR, Press launches and events
o Still life - Catalogue and Product
o Aerial - Mast photography and aerial photography
o Fine art photography
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Film - General
1)Short description
2)Common procurement vocabulary (CPV)
79961200, 79961300, 32354500, 92111240, 92111260, 92111000, 22315000, 32354300, 79960000, 79961000, 79530000, 92110000
3)Quantity or scope
To include but will not be limited to;
o Corporate Videos,
o Documentaries,
o Press b-roll,
o Animation,
o Online / viral
o Corporate Videos,
o Documentaries,
o Press b-roll,
o Animation,
o Online / viral
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Film - Sites & Stations
1)Short description
2)Common procurement vocabulary (CPV)
79961200, 79961300, 32354500, 92111240, 92111260, 92111000, 22315000, 32354300, 79960000, 79961000, 79530000, 92110000
3)Quantity or scope
To include but will not be limited to;
o Corporate Videos,
o Documentaries,
o Press b-roll,
o Animation,
o Online / viral
o Corporate Videos,
o Documentaries,
o Press b-roll,
o Animation,
o Online / viral
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Bespoke / Specialist services
1)Short description
2)Common procurement vocabulary (CPV)
79961200, 79961300, 32354500, 92111240, 92111260, 92111000, 22315000, 32354300, 79960000, 79961000, 79530000, 92110000
3)Quantity or scope
To include but not limited to:
o Transcripting/Translation
o DVD duplication
o Music libraries
o Picture libraries
o Transcripting/Translation
o DVD duplication
o Music libraries
o Picture libraries
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Time Lapse Photography
1)Short description
2)Common procurement vocabulary (CPV)
79961200, 79961300, 32354500, 92111240, 92111260, 92111000, 22315000, 32354300, 79960000, 79961000, 79530000, 92110000
3)Quantity or scope
To include but not limited to;
o Creating and maintaining a network of remotely controlled cameras over a period of years.
o Provide necessary time-lapse equipment including delivery, set-up & maintenance
o HD time-lapse film production,
o 3D time lapse films
o Provision of an online real time database
Lot 5 will be a Single Supplier Lot
o Creating and maintaining a network of remotely controlled cameras over a period of years.
o Provide necessary time-lapse equipment including delivery, set-up & maintenance
o HD time-lapse film production,
o 3D time lapse films
o Provision of an online real time database
Lot 5 will be a Single Supplier Lot
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting entities' requirements will be set out in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made in pounds sterling and will normally be made by means of electronic funds transfer. Full details will be contained in the Invitation to Tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal forms is required, but in the event of the suppliers submitting an acceptable offer, it will be necessary to provide an undertaking that each company will be jointly and severally be responsible for due performance of the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please note:
a) The service required in the final contract will necessitate the service provider to assign all intellectual property rights to The Group for all works, services and products prepared or developed by or on behalf of the service provider.
b) A signed confidentiality Agreement will be required as part of the Framework.
c) Obtaining model releases will be the responsibility of the Service Provider unless explicitly stated otherwise by The Group.
d) The Supplier shall not publish any opinion, fact or material or otherwise make any public statement on any matter connected or relating to the business of the Company or this Contract (whether confidential or not) without the prior written approval of the Company.
Description of particular conditions: Please note:
a) The service required in the final contract will necessitate the service provider to assign all intellectual property rights to The Group for all works, services and products prepared or developed by or on behalf of the service provider.
b) A signed confidentiality Agreement will be required as part of the Framework.
c) Obtaining model releases will be the responsibility of the Service Provider unless explicitly stated otherwise by The Group.
d) The Supplier shall not publish any opinion, fact or material or otherwise make any public statement on any matter connected or relating to the business of the Company or this Contract (whether confidential or not) without the prior written approval of the Company.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers must express an interest by completing the PQQ conditions for participation III.2.3.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Suppliers must express an interest by completing the PQQ conditions for participation III.2.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
To register your interest, obtain the prequalification questionnaire (PQQ), documentation and submit a response, please visit:
Photography, Film & Specialist Services Framework
If you experience any problems registering on the system, please contact the helpdesk below:
Closing date for receipt of completed PQQ documentation:
21.11.2013
To register your interest, obtain the prequalification questionnaire (PQQ), documentation and submit a response, please visit:
https://eprocurement.tfl.gov.uk/epps/home.do#RegSupplier
If you have already registered, then the PQQ can be under the opportunities tab found on the top right-hand side and typing the asterisk symbol (*) on either side of the title as:Photography, Film & Specialist Services Framework
If you experience any problems registering on the system, please contact the helpdesk below:
E-mail:
Telephone: +44 8000740503Closing date for receipt of completed PQQ documentation:
21.11.2013
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 30: and maximum number 79
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TfL 90772
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
21.11.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years.
Estimated timing for further notices to be published: 3 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
To register your interest, obtain the prequalification questionnaire (PQQ), documentation and submit a response, please visit:
Photography, Film & Specialist Services Framework
If you experience any problems registering on the system, please contact the helpdesk below:
Closing date for receipt of completed PQQ documentation:
21.11.2013
Please note:
a) The service required in the final contract will necessitate the service provider to assign all intellectual property rights to The Group for all works, services and products prepared or developed by or on behalf of the service provider.
b) A signed confidentiality Agreement will be required as part of the Framework.
c) Obtaining model releases will be the responsibility of the Service Provider unless explicitly stated otherwise by The Group.
d) The Supplier shall not publish any opinion, fact or material or otherwise make any public statement on any matter connected or relating to the business of the Company or this Contract (whether confidential or not) without the prior written approval of the Company.
https://eprocurement.tfl.gov.uk/epps/home.do#RegSupplier
If you have already registered, then the PQQ can be under the opportunities tab found on the top right-hand side and typing the asterisk symbol (*) on either side of the title as:Photography, Film & Specialist Services Framework
If you experience any problems registering on the system, please contact the helpdesk below:
E-mail:
Telephone: +44 8000740503Closing date for receipt of completed PQQ documentation:
21.11.2013
Please note:
a) The service required in the final contract will necessitate the service provider to assign all intellectual property rights to The Group for all works, services and products prepared or developed by or on behalf of the service provider.
b) A signed confidentiality Agreement will be required as part of the Framework.
c) Obtaining model releases will be the responsibility of the Service Provider unless explicitly stated otherwise by The Group.
d) The Supplier shall not publish any opinion, fact or material or otherwise make any public statement on any matter connected or relating to the business of the Company or this Contract (whether confidential or not) without the prior written approval of the Company.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
22.10.2013