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Hire of Cars and LCVs.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Yorkshire Purchasing Organisation
41 Industrial Park
Contact point(s): Contracts
For the attention of: Ian Reed
WF2 0XE Wakefield
UNITED KINGDOM
E-mail:

Internet address(es):

Address of the buyer profile: https://etendering.ypo.co.uk/epps

Electronic access to information: https://etendering.ypo.co.uk/epps

Electronic submission of tenders and requests to participate: https://etendering.ypo.co.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

YPO
41 Industrial Park
WF2 0XE Wakefield
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Hire of Cars and LCVs.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK Wide.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 15 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
YPO are looking for Providers to be appointed onto a Framework Agreement for the hire of cars and light commercial vehicles for any local authority or public body throughout the UK. The hire period will be between 1 and 4 years. This framework may be utilised by any local authority or public body during the life of the framework.
II.1.6)Common procurement vocabulary (CPV)

34100000, 34110000, 34113000, 34113100, 34113200, 34113300, 34114100, 34114110, 34114120, 34114121, 34114122, 34114200, 34114210, 34114300, 34115200, 34144000, 34144200, 34144700, 34144900

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 4 000 000 and 15 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.1.2014. Completion 29.12.2017

Information about lots

Lot No: 1 Lot title: Cars - Spot Hire
1)Short description
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34113000, 34113100, 34113200, 34113300, 34114100, 34114110, 34114120, 34114121, 34114122, 34114200, 34114210, 34114300, 34115200, 34144000, 34144200, 34144700, 34144900

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Cars - Flexi-Hire
1)Short description
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34113000, 34113100, 34113200, 34113300, 34114100, 34114110, 34114120, 34114121, 34114122, 34114200, 34114210, 34114300, 34115200, 34144000, 34144200, 34144700, 34144900

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Cars - Contract Hire
1)Short description
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34113000, 34113100, 34113200, 34113300, 34114100, 34114110, 34114120, 34114121, 34114122, 34114200, 34114210, 34114300, 34115200, 34144000, 34144200, 34144700, 34144900

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Light Commercial Vehicles - Spot Hire
1)Short description
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34113000, 34113100, 34113200, 34113300, 34114100, 34114110, 34114120, 34114121, 34114122, 34114200, 34114210, 34114300, 34115200, 34144000, 34144200, 34144700, 34144900

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Light Commercial Vehicles - Flexi-Hire
1)Short description
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34113000, 34113100, 34113200, 34113300, 34114100, 34114110, 34114120, 34114121, 34114122, 34114200, 34114210, 34114300, 34115200, 34144000, 34144200, 34144700, 34144900

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Light Commercial Vehicles - Contract Hire
1)Short description
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34113000, 34113100, 34113200, 34113300, 34114100, 34114110, 34114120, 34114121, 34114122, 34114200, 34114210, 34114300, 34115200, 34144000, 34144200, 34144700, 34144900

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;(c) has been convicted by a judgment which has the force of res judicator in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting
authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security
contributions in accordance with the legal provisions of the country in which he is established or with
those of the country of the contracting authority; (f) has not fulfilled obligations relating to the payment
of taxes in accordance with the legal provisions of the country in which he is established or with those
of the country of the contracting authority; (g) is guilty of serious misrepresentation in supplying the
information required under this Section or has not supplied such information; (h) has been the subject
of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint
Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the
Council Act of 26.5.1972 andArticle 3(1) of Council Joint Action 98/742/JHA3 respectively; (j) has
been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to
the protection of the financial interests of the European Communities; (k) has been the subject of a
conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documentation.
Minimum level(s) of standards possibly required: Please refer to tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documentation.
Minimum level(s) of standards possibly required:
Please refer to tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 40

2. Customer Service. Weighting 30

3. Quality. Weighting 25

4. Sustainability. Weighting 5

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
000367
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 25.10.2013 - 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.11.2013 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 4.11.2013

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
OJEU Framework Permissible Users Classification of Geographical Areas Referred to in OJEU Notices
UK/United Kingdom: England, Scotland Wales and Northern Ireland.
Administrative Regions of the United Kingdom/UK: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
Regions in England: Reference may be made to the 9 highest tier of Regions:- East Midlands, West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London, or to individual administering Councils. Click here for more information
Northern Ireland: Administered across 26 Districts of Northern Ireland: Click here for more information
Scotland: Administered across 32 Council areas: Click here for more information
Wales: Administered across 22 Council areas: Click here for more information.
CLASSIFICATION OF USER ORGANISATIONS REFERRED TO IN OJEU NOTICES
Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils (Parish and Community Councils are also permissible users) - please refer to the links in the relevant Sections above entitled: Regions in England; Northern Ireland; Scotland; Wales.
Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University.

http://www.schoolswebdirectory.co.uk/index.php

http://www.ukschoolsdirectory.net/searchresult.php

The following people have requested to be individually named on the OJEU NOTICE:

,uk

.

Police, Fire& Rescue & Maritime & Coastguard Agency Emergency Services:

http://www.police.uk/forces.htm

http://www.police-information.co.uk/police-directory/index.php?category=6

http://www.psni.police.uk/index.htm

http://www.scottish.police.uk/

http://www.fireservice.co.uk/information/ukfrs.php#s

http://www.nifrs.org/areas-districts

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

NHS Bodies, the HSC (Northern Ireland) and Ambulance Services:-

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.hscni.net/index.php?link=trusts

http://www.engage.hscni.net/partners/NIAS.html

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

Central Government Departments & their Agencies:

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

Registered Charities:

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.dsdni.gov.uk/ccni.htm

Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

For more information please email the contacts stated above. This procurement process will take
place through YPO's e-procurement system. Can all tenderers wishing to receive the tender

documents please go online to https://etendering.ypo.co.uk/epps/home.do and 'Register as a

Supplier'. Once you have registered, please follow these steps: Click on the 'opportunities register',
Click on the title of interest, Click on 'show opp menu', Click on 'expression of interest'. You should
then be able to view the tender documents by clicking on the 'opp documents' or also start to answer
the questions by clicking on 'tender questions and returns'.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
23.9.2013

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