Cleaning and General Soft Services.
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
St Georges University of London
Cranmer Terrace
Contact: Procurement Services
Attn: Grace Onyenuforo
SW17 0RE London
UNITED KINGDOM
Tel. +44 2087252218
E-mail:
Fax +44 2087250159
Internet address(es)
General address of the contracting authority www.sgul.ac.uk
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Education
The contracting authority is purchasing on behalf of other contracting authorities No
Education
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Cleaning and General Soft Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category: No 14
Main place of performance St Georges University of London.
Service category: No 14
Main place of performance St Georges University of London.
NUTS code UKI2
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
St Georges University of London (SGUL) wishes to appoint a Contractor to deliver Cleaning and General Soft Services for its buildings in Tooting, South West London. The estate includes laboratories, offices, sports centre and accommodation units.
SGUL requires the Contractor to propose a solution for the provision and/or management of the following services:
Cleaning Services including:
General Cleaning.
Window Cleaning.
Consumables and Supplies.
Waste Management.
Recycling.
General Soft Services including:
Pest Control.
Indoor Plants.
Floor Mats.
Feminine Hygiene.
Grounds Maintenance.
Facilities Support Services.
Cranmer Terrace Hotel Services.
SGUL is an independent dual faculty specialist university in South West London offering Medical and Biomedical Sciences and Health and Social Care Sciences. It has approximately 70 000 square meters of property, 900 employees and 1 700 students. It also has a long history of providing medical and health care education dating back to 1834.
SGUL has a preference for a single contract with a prime supplier. Contractors must be aware that SGUL shares the site with St Georges Healthcare NHS Trust and as such this contract must be open for ad hoc requirements.
Alternative proposals which are innovative and designed to provide the best value for money will be accepted for consideration by SGUL.
SGUL requires the Contractor to propose a solution for the provision and/or management of the following services:
Cleaning Services including:
General Cleaning.
Window Cleaning.
Consumables and Supplies.
Waste Management.
Recycling.
General Soft Services including:
Pest Control.
Indoor Plants.
Floor Mats.
Feminine Hygiene.
Grounds Maintenance.
Facilities Support Services.
Cranmer Terrace Hotel Services.
SGUL is an independent dual faculty specialist university in South West London offering Medical and Biomedical Sciences and Health and Social Care Sciences. It has approximately 70 000 square meters of property, 900 employees and 1 700 students. It also has a long history of providing medical and health care education dating back to 1834.
SGUL has a preference for a single contract with a prime supplier. Contractors must be aware that SGUL shares the site with St Georges Healthcare NHS Trust and as such this contract must be open for ad hoc requirements.
Alternative proposals which are innovative and designed to provide the best value for money will be accepted for consideration by SGUL.
II.1.6)Common procurement vocabulary (CPV)
90910000, 90911000, 90916000, 90918000, 90919000, 90911100, 90911200, 90911300, 90919100, 90919200, 90919300
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8)Division into lots
No
II.1.9)Variants will be accepted
Yes
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
The scope of this requirement comprises the provision of cleaning and general soft services to SGUL's estate as detailed more fully in the Invitation to Tender which will be issued to shortlisted tenderers.
The contract is for a 24 month term with the option for SGUL to extend it for a further 24 months in annual increments subject to the satisfactory delivery of services.
Excluding VAT 2 600 000 GBP
The contract is for a 24 month term with the option for SGUL to extend it for a further 24 months in annual increments subject to the satisfactory delivery of services.
Excluding VAT 2 600 000 GBP
II.2.2)Options
Yes
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 27 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
Guarantee required if partner or holding company controls management and operations of shortlisted organisations.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
St George's University of London has a preference for a single contract with a prime supplier.
III.1.4)Other particular conditions to which the performance of the contract is subject
Yes
Contractors must be aware that SGUL shares the site with St George's Healthcare NHS Trust and as such this contract must be open for ad hoc requirements.
By submitting a proposal, shortlisted participants confirm acceptance of SGUL's Standard Terms and Conditions for Goods and Services and additional terms and conditions included in the Invitation to Tender.
Contractors must be aware that SGUL shares the site with St George's Healthcare NHS Trust and as such this contract must be open for ad hoc requirements.
By submitting a proposal, shortlisted participants confirm acceptance of SGUL's Standard Terms and Conditions for Goods and Services and additional terms and conditions included in the Invitation to Tender.
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: There is a Pre-Qualification Questionnaire stage. Interested parties are required to register their interest by completing a Pre-Qualification Questionnaire (PQQ) which will be assessed. Please see PQQ for further details.
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: Please see PQQ for further details.
III.2.3)Technical capacity
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
No
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
No
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: PQQ Evaluation Criteria:
Economic and Financial Standing 30.
Technical Capability 30.
Quality Assurance 20.
Organisational Policies and Procedures 20.
Objective criteria for choosing the limited number of candidates: PQQ Evaluation Criteria:
Economic and Financial Standing 30.
Technical Capability 30.
Quality Assurance 20.
Organisational Policies and Procedures 20.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Staff and Communication. Weighting 20
2. Mobilisation. Weighting 5
3. Quality Programs, Technology and Added Value. Weighting 20
4. Account Management and Sub-Contracting. Weighting 25
5. Pricing. Weighting 30
1. Staff and Communication. Weighting 20
2. Mobilisation. Weighting 5
3. Quality Programs, Technology and Added Value. Weighting 20
4. Account Management and Sub-Contracting. Weighting 25
5. Pricing. Weighting 30
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
2011-095-IS-GO
IV.3.2)Previous publication(s) concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 14.9.2011
Payable documents No
Payable documents No
IV.3.4)Time-limit for receipt of tenders or requests to participate
14.9.2011 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
28.9.2011
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 10.11.2011
Place
St Georges University of London.
Persons authorised to be present at the opening of tenders NoSECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
No
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)ADDITIONAL INFORMATION
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
St Georges University of London
Cranmer Terrace
SW17 0RE London
UNITED KINGDOM
E-mail:
Tel. +44 2087252218
Internet: www.sgul.ac.uk
Fax +44 2087250159
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Appeals should be logged within 10 days of notice of award of contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained
St Georges University of London
Cranmer Terrace
SW17 0RE London
UNITED KINGDOM
E-mail:
Tel. +44 2087252218
Internet: www.sgul.ac.uk
Fax +44 2087250159
VI.5)DATE OF DISPATCH OF THIS NOTICE:
8.8.2011