Event and Festival Equipment and Services - 209/13.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Eastern Shires Purchasing Organisation (see www.espo.org)
Barnsdale Way, Grove Park, Enderby
LE19 1ES Leicester
UNITED KINGDOM
Telephone: +44 1162657926
E-mail:
Fax: +44 1162944399
Internet address(es):
Address of the buyer profile: www.espo.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Other: Local Authority Services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Organisations stated in Section II.1.5)
further information contact ESPO, Barnsdale Way, Grove Park, Enderby
LE19 1ES Leicester
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Event and Festival Equipment and Services - 209/13.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services
Service category No 26: Recreational, cultural and sporting services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Range: between 2 000 000 and 10 000 000 GBP
Duration of the framework agreement
Duration in years: 2Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 2 000 000 and 10 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Festival organisation services. Event services. Surveillance and security systems and devices. Assembly and erection of prefabricated structures. Security services. Fireworks. Lighting equipment and electric lamps. Emergency lighting equipment. Generators. Tents. Light catering equipment. Communications equipment. Flags. Information and promotion products. Utility vehicles. Safety barriers. Public address systems. Safety fencing. Towers. Chemical toilets. Refuse and waste related services. Sound technician. Pyrotechnic services. Pulley tackle and hoists. Audio-visual equipment. Kitchen furniture and equipment. . The framework is for the hire, delivery, purchase, installation, dismantling and removal of equipment and for the provision of services for various events. Whilst initially for use by local authorities served by ESPO (see www.espo.org for further details), being a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC, the Framework Agreement may also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords, Central Government Departments and their Agencies. Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/about-us/ojeu-permissible-users.aspx
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.II.1.6)Common procurement vocabulary (CPV)
79953000, 79952000, 35120000, 45223800, 79710000, 24613200, 31500000, 31518200, 31120000, 39522530, 39311000, 32570000, 35821000, 39294100, 34144700, 34928300, 48952000, 34928310, 44212230, 24955000, 90500000, 92370000, 92360000, 42411000, 32321200, 39141000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The value of GBP 2 000 000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed - but has nevertheless been incorporated within a range of GBP 2 000 000 to GBP 10 000 000 for the duration (including the extension option referred to at Section II.2.2).
II.2.2)Information about options
Options: yes
Description of these options: The framework agreement the option to extend for up to a further 24 months. The total estimated values stated in Section II.1.4) include the option period.
Description of these options: The framework agreement the option to extend for up to a further 24 months. The total estimated values stated in Section II.1.4) include the option period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.10.2013. Completion 30.9.2015
Information about lots
Lot No: 1 Lot title: Barriers, fencing and towers.1)Short description
Lot 1 is for the hire, erection and dismantle of barriers, fencing and towers, delivered direct to eligible end-user establishments. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
34928300, 34928310, 44212230
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 2 Lot title: Trackways.
1)Short description
Lot 2 is for the hire, installation and removal of a range of trackways, delivered direct to eligible end-user establishments. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
79953000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 3 Lot title: Marquees.
1)Short description
Lot 3 is for the hire, purchase, erection, dismantle and removal of a range of Marquees, delivered direct to eligible end-user establishments. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
45223800, 39522530
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 4 Lot title: Tickets offices and Temporary site offices and Dressing rooms.
1)Short description
Lot 4 is for the hire, erection, dismantle and removal of Tickets offices and Temporary site offices & Dressing rooms, delivered direct to eligible end-user establishments Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
79953000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 5 Lot title: Hire of Toilets / Plumbing services.
1)Short description
Lot 5 is for the hire, delivery and removal of toilets and provision of plumbing services. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
24955000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 6 Lot title: Event waste management.
1)Short description
Lot 6 is for the provision of event waste management services. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
90500000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 7 Lot title: Staging, stage lighting, stage pyrotechnics and temporary flooring.
1)Short description
Lot 7 is for the hire, purchase, direct delivery, installation and removal of staging, stage lighting, stage pyrotechnics and temporary flooring. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
31500000, 92360000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 8 Lot title: Rigging services.
1)Short description
Lot 8 is for the hire, purchase, direct delivery and removal of a rigging equipment. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
42411000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 9 Lot title: PA and Audio Equipment.
1)Short description
Lot 9 is for the hire, purchase, installation and removal of a range of PA and Audio equipment, delivered direct to eligible end-user establishments. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
32321200, 48952000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 10 Lot title: Electronics & sound / AV Accessories.
1)Short description
Lot 10 is for the hire, purchase and removal of a arange of Electronics and sound / AV accessories, delivered direct to eligible end-user establishments. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
32321200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 11 Lot title: Audio visual services.
1)Short description
Lot 11 is for the provision of audio visual services. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
92370000, 32321200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 12 Lot title: Power generating and emergency lighting equipment.
1)Short description
Lot 12 is for the hire, erection, dismantle and removal of power generating and emergency lighting equipment, delivered direct to eligible end-user establishments. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
31120000, 31518200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 13 Lot title: Communications equipment.
1)Short description
Lot 13 is for the hire, delivery and collection of a communication equipment. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
32570000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 14 Lot title: CCTV Equipment.
1)Short description
Lot 14 is for the supply, hire, installation and removal of a range of CCTV Equipment, delivered direct to eligible end-user establishments. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
35120000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 15 Lot title: Security.
1)Short description
Lot 15 is for the hire of security services. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
79710000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 16 Lot title: First aid cover for outdoor events.
1)Short description
Lot 16 is for the hire of first aid cover for outdoor events. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
79952000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 17 Lot title: Utility vehicles.
1)Short description
Lot 17 is for the hire of a range of utility vehicles. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
34144700
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 18 Lot title: Furniture and catering equipment.
1)Short description
Lot 18 is for the hire, delivery and removal of a range of furniture and catering equipment. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
39311000, 39141000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 19 Lot title: Flags, bunting and banners.
1)Short description
Lot 19 is for the supply, hire, purchase and installation and removal of flags, bunting and banners. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
35821000, 39294100
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 20 Lot title: Fireworks.
1)Short description
Lot 20 is for the organisation of fireworks displays. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
24613200, 92360000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Lot No: 21 Lot title: Managed services.
1)Short description
Lot 21 is for the provision of managed services for various events. Full information of Lots is detailed in the Invitation to Tender.
2)Common procurement vocabulary (CPV)
79952000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information of Lots is detailed in the Invitation to Tender.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.
2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 30 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.
2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 30 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender.
As detailed in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
209/13
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.6.2013
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.7.2013 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=47013880
GO Reference: GO-2013517-PRO-4813253VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
17.5.2013