Derbyshire Dales District Council - 2013 Contract Notice.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Derbyshire Dales District Council
Town Hall
For the attention of: Karen Henriksen
DE4 3NN Matlock
UNITED KINGDOM
Telephone: +44 1629761284
E-mail:
Fax: +44 1629761307
Internet address(es):
General address of the contracting authority: http://www.derbyshiredales.gov.uk
Further information can be obtained from: Aon UK Limited
40 Spring Gardens
For the attention of: Mike Thompson
M2 1EN Manchester
UNITED KINGDOM
Telephone: +44 1616872218
E-mail:
Internet address: http://www.aon.com/
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Aon UK Limited
40 Spring Gardens
For the attention of: Andy Morley
M2 1EN Manchester
UNITED KINGDOM
Telephone: +44 1616872242
E-mail:
Internet address: http://www.aon.com/
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Derbyshire Dales District Council - 2013 Contract Notice.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Matlock.
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Matlock.
NUTS code UKF12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Insurance Services as required by Derbyshire Dales District Council excluding broker services
II.1.6)Common procurement vocabulary (CPV)
66510000, 66514110, 66516100, 66515000, 66515200, 66516000, 66516500, 66516400
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Tenders for insurance risks commencing 1 October 2013 will be invited on the basis of a three year Long Term Agreement with the option to extend for a further two years at the option of the Council until 30 September 2018.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Property Damage1)Short description
Property Damage, Business Interruption, Theft, All Risks, Money.
2)Common procurement vocabulary (CPV)
66515000, 66515200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Liability Insurances
1)Short description
Employers' Liability, Public / Products Liability, Libel & Slander, Officials' Indemnity, Professional Indemnity, Land Charges, Public Health Act
2)Common procurement vocabulary (CPV)
66516000, 66516500, 66516400
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Motor Fleet Insurance
1)Short description
Motor Fleet
2)Common procurement vocabulary (CPV)
66514110, 66516100
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Fidelity Guarantee
1)Short description
Fidelity Guarantee
2)Common procurement vocabulary (CPV)
66515411
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Contract Works
1)Short description
Contract Works
2)Common procurement vocabulary (CPV)
66513200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Package Basis
1)Short description
Package quotation
2)Common procurement vocabulary (CPV)
66510000, 66514110, 66516100, 66515000, 66515200, 66516000, 66516500, 66516400
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The awarding authority will pay insurance premiums at renewal and annually thereafter.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not applicable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: This tender is open to insurance companies who must be licensed to transact insurance business in the categories listed in II.1.6 either in the UK or the EC Member State of domicile. Insurance companies or claims handlers must be authorised by the UK Financial Services Authority or equivalent.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Copy of last three years Annual Report and Accounts Overview of services provided to the Public Sector over the last three years Standard & Poor's (or equivalent rating).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details of names and qualifications of employees who would be responsible for delivery of services. List of other public sector bodies insured and the risk classes involved.
Details of names and qualifications of employees who would be responsible for delivery of services. List of other public sector bodies insured and the risk classes involved.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
20.5.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
6.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
AIG Europe Limited, Ace, Allianz, Amlin, Aon Underwriting Managers, Aon Crisis Management, Aspen, Aviva, Axa, Catlin, Chartis, Chubb Insurance, Liberty, Lloyds of London, Mitsui, QBE, Risk Management Partners, RSA, tokio Marine, Travelers, Zurich Municipal.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.4.2013