High Mass Accuracy Gas Chromatograph - Mass Spectrometer.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The University of York
Heslington
Contact point(s): Procurement Office
For the attention of: Michael McGill
YO10 5BR York
UNITED KINGDOM
Telephone: +44 1904328211
E-mail:
Internet address(es):
General address of the contracting authority: www.york.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: In-Tend System - please refer to Section VI.3 (additional information) for full instructions.
Tenders or requests to participate must be sent to: In-Tend System - please refer to Section VI.3 (additional information) for full instructions.
I.2)Type of the contracting authority
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
High Mass Accuracy Gas Chromatograph - Mass Spectrometer.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: University of York Campus, York.
Purchase
Main site or location of works, place of delivery or of performance: University of York Campus, York.
NUTS code UKE21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University of York is looking to purchase a gas chromatography system (including auto-sampler and sample preparative system) coupled with a high mass accuracy mass spectrometer, with electron impact ionisation source. The instrument will be used for the trace detection of organic compounds in ambient air, exhaust emissions and aerosol samples. The mass spectrometer must be capable of obtaining spectra with low ppm mass accuracy over the range 0-1000 Da and with a data acquisition rate of at least 20 spectra per second. The instrument must have picogram on-column sensitivity. Capabilities such as MS/MS, Chemical Ionisation, Field Ionisation or the ability to perform GCxGC-MS are considered highly desirable. Maintenance contracts for the instrument for a period of three years following installation are of interest as part of the purchase package. The estimated value of this requirement is 300 000 GBP. The deadline for registering an interest in this scheme is 12:00 on Tuesday 7.5.2013.
We will be looking to issue the tender documentation to the shortlisted candidates by mid May 2013, with the contract being awarded by end of July 2013.
We will be looking to issue the tender documentation to the shortlisted candidates by mid May 2013, with the contract being awarded by end of July 2013.
II.1.6)Common procurement vocabulary (CPV)
38000000, 38430000, 38433100, 38433000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Please see II.1.5.
Estimated value excluding VAT: 300 000,00 GBP
Estimated value excluding VAT: 300 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Parent Company Guarantee may be requested where applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability will be required in the event of a consortium bid.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: University"s terms and conditions of contract.
Description of particular conditions: University"s terms and conditions of contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Further details will be provided within the Pre Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Further details will be provided within the Pre Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Further details will be provided within the Pre Qualification Questionnaire.
Further details will be provided within the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire (PQQ) will be issued to shortlist the interested candidates. This will be used to evaluate their technical, economic and financial suitability. All complete questionnaires will be assessed and ranked in accordance with the criteria contained in the PQQ. It is envisaged that a maximum of 6 highest ranked candidates will be invited to tender.
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire (PQQ) will be issued to shortlist the interested candidates. This will be used to evaluate their technical, economic and financial suitability. All complete questionnaires will be assessed and ranked in accordance with the criteria contained in the PQQ. It is envisaged that a maximum of 6 highest ranked candidates will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UY/SD/192
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.5.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The University intends to use an eTendering system in this procurement exercise, therefore this is the preferred method for suppliers to obtain further information and express their interest. Prospective suppliers should follow steps 1-11 below to express their interest and obtain the pre-qualification questionnaire. (NB! Suppliers who have previously registered on the In-Tend system as a University of York supplier should go to step 8).
3. Enter the user and business details requested and click "Next”;
4. Add your contact details by clicking "Add”. Complete the details and click "Next”;
5. Click "Next” again to confirm the contact details and move to the next screen;
6. Check all registration details are correct and click "Register my Details”;
7. You will receive an email with your user and password details
8. Return to the website and click "Login”. Enter your details and click "Login”
9. Click the "Current Tenders” link and then "Show All Tenders”
10. To express an interest, click on the relevant tender and then on "Express Interest”
11. You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on "My Tenders”, then"View Tender Details”, then "View Documents”. This will open the PQQ.
1. Suppliers should register on the In-Tend system at https://in-tendhost.co.uk/york/;
2. Click the "New User Registration” link;3. Enter the user and business details requested and click "Next”;
4. Add your contact details by clicking "Add”. Complete the details and click "Next”;
5. Click "Next” again to confirm the contact details and move to the next screen;
6. Check all registration details are correct and click "Register my Details”;
7. You will receive an email with your user and password details
8. Return to the website and click "Login”. Enter your details and click "Login”
9. Click the "Current Tenders” link and then "Show All Tenders”
10. To express an interest, click on the relevant tender and then on "Express Interest”
11. You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on "My Tenders”, then"View Tender Details”, then "View Documents”. This will open the PQQ.
For any support in submitting your expression of interest please contact the helpdesk via email at or by phone on 0 8442728810.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The University of York will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Such additional information should be required from the address referred to in part 1.1 above. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside. The award decision before the contract is entered into].
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
27.3.2013