Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)University of Sunderland
2nd Floor Edinburgh Building, Chester Road
For the attention of: Maureen Casey
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915152470
E-mail:
Further information can be obtained from: University of Sunderland
2nd Floor Edinburgh Building, Chester Road
For the attention of: Maureen Casey
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915152470
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Sunderland
2nd Floor Edinburgh Building, Chester Road
For the attention of: Maureen Casey
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915152470
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
Tenders or requests to participate must be sent to: University of Sunderland
2nd Floor Edinburgh Building, Chester Road
For the attention of: Maureen Casey
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915152470
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
I.2)Type of the contracting authorityOther: University
I.3)Main activityEducation
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:University of Sunderland Building Management System.
II.1.2)Type of contract and location of works, place of delivery or of performanceWorks
Design and execution
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
NUTS code UKC23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)The University operates two main campuses together with outlying residential and non residential buildings.
Building Management System = BMS
The BMS systems within these buildings are connected via data network to central BMS control point located within the Facilities office
We currently have 7 buildings on a JEL system , 6 on Sigma and 10 on Continuum
We have engaged a firm of consulting engineers to undertake a full review of the BMS systems and their operation. As part of the review shortlisted companies will be invited to present details on what their company can offer. These details will be incorporated into our engineers report/recommendations , which will form the basis of all future BMS works to either increase the functionality available or replace the full system.
II.1.6)Common procurement vocabulary (CPV)71700000, 71314200, 51200000, 50000000
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: no
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:It is envisaged that this will be a 12 month contract dependant on outcome and funding.
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: no
II.3)Duration of the contract or time limit for completionDuration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:Group or Consortia bidders must be jointly and severably liable.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders should note that the client is not obliged to accept any tender submiited by any party in response or persuant to the invitation to tender and the client has the right to cancel the project at any stage.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre-qualification questionnaire.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre-qualification questionnaire.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
Further information will be requested in the form of a pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedurecompetitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participateEnvisaged number of operators: 4
IV.1.3)Reduction of the number of operators during the negotiation or dialogueRecourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:UofS/BMS/0213.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentTime limit for receipt of requests for documents or for accessing documents: 17.4.2013 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate17.4.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tendersPersons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal proceduresUniversity of Sunderland
2nd Floor Edinburgh Building, Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail:
Telephone: +44 1915152470
Body responsible for mediation procedures
University of Sunderland
2nd Floor Edinburgh Building, Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail:
Telephone: +44 1915152470
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtainedUniversity of Sunderland
2nd Floor Edinburgh Building, Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail:
Telephone: +44 1915152470
VI.5)Date of dispatch of this notice:18.3.2013