Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)University of Southampton
Building 37, Highfield
Contact point(s): Procurement
For the attention of: Ann Caws
SO17 1BJ Southampton
UNITED KINGDOM
Telephone: +44 2380593661
E-mail:
Internet address(es):
General address of the contracting authority: www.soton.ac.uk
Address of the buyer profile: www.soton.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Southampton
Building 37, Highfield
Contact point(s): Procurement
For the attention of: Ann Caws
SO17 1BJ Southampton
UNITED KINGDOM
Telephone: +44 2380593661
E-mail:
Internet address: https://in-tendhost.co.uk/universityofsouthampton
Tenders or requests to participate must be sent to: University of Southampton
Building 37, Highfield
Contact point(s): Procurement
For the attention of: Ann Caws
SO17 1BJ Southampton
UNITED KINGDOM
Telephone: +44 2380593661
E-mail:
Internet address: www.soton.ac.uk
I.2)Type of the contracting authority
I.3)Main activityEducation
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:13.PROF.14 Design and Artwork Services.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: University of Southampton.
NUTS code UKJ32
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement
Duration in years: 4
II.1.5)Short description of the contract or purchase(s)The University of Southampton is going out to tender for a framework of suppliers for Design and Artwork Services to meet the stragetic communications needs across the University.
The design and artwork services will cover a wide range of items (details are in the PQQ). The range of services required include (but are not limited to) design work, artwork, project management and image sourcing.
This PQQ sets out the information which is required by the University in order to assess the suitability of Bidders in terms of its technical knowledge and experience, capability/capacity, organisational and financial standing to meet the requirement.
II.1.6)Common procurement vocabulary (CPV) II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: no
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureRestricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participateEnvisaged minimum number 20: and maximum number 50
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:13.PROF.14 Design and Artwork Services.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentTime limit for receipt of requests for documents or for accessing documents: 10.4.2013 - 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate10.4.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tendersDate: 10.4.2013 - 14:00
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:27.2.2013