Direct Materials Supply.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Circle Housing Group
Anglia House, 6 Central Avenue, St Andrew's Business Park
For the attention of: Barry Ashby
NR7 0HR Norwich
UNITED KINGDOM
Telephone: +44 1603703693
E-mail:

Internet address(es):

General address of the contracting authority: http://www.circle.org.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Direct Materials Supply.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Norfolk, Suffolk, Cambridgeshire, Essex, Hertfordshire, Bedfordshire, Surrey.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Circle Housing Group currently has an internal DLO providing responsive repairs for four of its Registered Providers (RPs) - Mole Valley, Roddons, South Anglia and Wherry. This requirement is to buy the broad range of direct materials required in order to provide an efficient responsive repairs service to tenants.
II.1.6)Common procurement vocabulary (CPV)

44100000, 44110000, 44140000, 44160000, 44190000, 44220000, 44230000, 44300000, 44310000, 44320000, 44410000, 44420000, 44500000, 44600000, 44800000, 44411000, 34928220, 44111700, 44321000, 44322000, 44322100, 44322200, 44322300, 44322400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Circle DLO have requirements for direct materials to carry out responsive repairs. The material categories required include but not limited to plumbing and heating, electrical, ironmongery, window spares, building materials, flooring and timber products including fencing.
Estimated value excluding VAT: 30 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Direct Materials (excluding electrical)
1)Short description
The Circle DLO has a requirement for direct materials to carry out responsive repairs. The material categories required within this lot include but not limited to plumbing and heating, ironmongery, window spares, building materials, flooring and timber products including fencing.
2)Common procurement vocabulary (CPV)

44100000, 44110000, 44140000, 44160000, 44190000, 44230000, 44220000, 44410000, 44420000, 44500000, 44600000, 44800000, 44411000, 34928220, 44111700

3)Quantity or scope
This lot covers the majority of direct materials Circle DLO requires. Circle DLO would like a provider who will be the 'one stop shop' for Circle DLO's direct material requirements (excluding electrical).
Estimated value excluding VAT: 22 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 120 (from the award of the contract)
5)Additional information about lots
The electrical requirement has been removed into a separate lot as it's recognised that this is more varied and specialised. Potential providers can bid for one or both lots although Circle DLO will be looking for reassurance that electrical supply will be acheivable if this isn't the potential providers primary area of supply.
Lot No: 2 Lot title: Direct Materials (Electrical)
1)Short description
The Circle DLO has a requirement for direct materials to carry out responsive repairs. Electrical products are recognised as being more varied and specialised; potential providers can bid for one or both lots.
2)Common procurement vocabulary (CPV)

44300000, 44310000, 44320000, 44321000, 44322000, 44322100, 44322200, 44322300, 44322400

3)Quantity or scope
This lot covers the electrical materials Circle DLO requires. Circle DLO would like a provider who will be the 'one stop shop' for Circle DLO's electrical requirements.
Estimated value excluding VAT: 7 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Parent Company Guarantee will be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to ITT document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the ITT, which can be obtained from the address in Section I.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed ITT.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the ITT, which can be obtained from the address in Section I.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed ITT.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The information and documentation required is set out in the ITT, which can be obtained from the address in Section I.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
1544.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 247-407022 of 22.12.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.4.2013 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 10.4.2013 - 10:00

Place:

Norwich, Norfolk.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: As set out in the ITT document.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As set out in the ITT document

Body responsible for mediation procedures

As set out in the ITT document

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
4.2.2013

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