Debt Recovery, Tracing and Bailiff Services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
North East Derbyshire District Council
Council Offices, Saltergate
Contact point(s): Shared Procurement Unit
For the attention of: Chris Booth
S40 1LF Chesterfield
UNITED KINGDOM
Telephone: +44 1246242249
E-mail:
Internet address(es):
General address of the contracting authority: www.ne-derbyshire.gov.uk
Address of the buyer profile: www.sourcederbyshire.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Bolsover District Council
Sherwood Lodge, Oxcroft Lane
S44 6NF Bolsover
UNITED KINGDOM
Ashfield District Council
Urban Road
NG17 8DZ Kirkby-in-Ashfield
UNITED KINGDOM
Mansfield District Council
Civic Centre, Chesterfield Road South
NG19 7BH Mansfield
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Debt Recovery, Tracing and Bailiff Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Nottinghamshire and Derbyshire.
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Nottinghamshire and Derbyshire.
NUTS code UKF1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Range: between 600 000,00 and 900 000,00 GBP
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in months: 48Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 600 000,00 and 900 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
The Council is seeking to establish a framework agreement with up to three suppliers to provide debt collection and bailiff services. The framework will be based on a two year agreement with the possibility of up to two extensions of twelve months each (up to four years in total). Debt collection will be on pre-existing and new sundry debts, and also on housing benefits overpayments. The bailiff duties will centre around arrears of Council Tax and National Non-Domestic Rates (NNDR). The Council is mainly interested in a service conducted on a commission basis. Whilst the framework will be primarily for the use of North East Derbyshire District Council, it will also be available for use by Bolsover District Council and any other Local Authority in Nottinghamshire or Derbyshire, with no obligation on them to do so.
II.1.6)Common procurement vocabulary (CPV)
75242110, 79940000, 79714100, 79714110
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As per tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per the tender documents.
As per the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4: and maximum number 7
Objective criteria for choosing the limited number of candidates: Per the evaluation criteria attached at Appendix A to the Pre-Qualification Questionnaire.
Objective criteria for choosing the limited number of candidates: Per the evaluation criteria attached at Appendix A to the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
NEDDC/SPU/35/12
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 26.11.2012 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.11.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
5.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
See VI.4.2
Body responsible for mediation procedures
See VI.4.2
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: North East Derbyshire District Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such information should be required from the address stated in section 1.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
See VI.4.2
VI.5)Date of dispatch of this notice:
22.10.2012