Supply and delivery of Heating Oil and Biodiesel.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
London Borough of Hackney
Hackney Town Hall, Mare Street
E8 1EA London
UNITED KINGDOM
Telephone: +44 2083563448
E-mail:
Internet address(es):
General address of the contracting authority: www.hackney.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and delivery of Heating Oil and Biodiesel.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Purchase
NUTS code UKI12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The London Borough of Hackney is seeking suppliers for the supply and delivery of Heating Oil and Bio diesel (B5 and 100 percent biodiesel made from recovered waste vegetable oil) to various sites within the Borough.
II.1.6)Common procurement vocabulary (CPV)
09000000, 09130000, 09134000, 09134200, 09134230, 09134232, 09135000, 09135100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Heating Oil, Supply and delivery of Heating Oil to various sites. Indicative quantity based on current consumption is 1 million litres. However, this will reduce substantially after December 2012 due to conversions from oil to gas boilers, and thereafter, further decreases expected.
B5 bio diesel, supply and delivery to one site. Indicative quantity based on current consumption is approximately 650 000 litres.
100 percent Biodiesel: supply and delivery to one site. Indicative quantity required is 72 000 litres.
Estimated value excluding VAT: 2 GBP
B5 bio diesel, supply and delivery to one site. Indicative quantity based on current consumption is approximately 650 000 litres.
100 percent Biodiesel: supply and delivery to one site. Indicative quantity required is 72 000 litres.
Estimated value excluding VAT: 2 GBP
II.2.2)Information about options
Options: yes
Description of these options: There are two further options to extend the contact, each extension will be for 12 months. This will be based on service need, ability to supply required quantities and performance.
Description of these options: There are two further options to extend the contact, each extension will be for 12 months. This will be based on service need, ability to supply required quantities and performance.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Heating Oil1)Short description
Supply and delivery of Heating oil to various sites within the London Borough of Hackney.
2)Common procurement vocabulary (CPV)
09100000, 09135000, 09135100
3)Quantity or scope
Indicative quantity is 1.7million litres, this is based on current consumption. However, this amount will reduce substantially after December 2012 due to conversions from oil to gas boilers, and thereafter, further decreases are expected.
Estimated value excluding VAT: 1 100 000 GBP
Estimated value excluding VAT: 1 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 12 (from the award of the contract)
5)Additional information about lots
Suppliers can tender for one or more lots following assessments of tender responses the Council will award one lot per supplier.
Lot No: 2 Lot title: Bio Diesel
1)Short description
Supply and delivery of B5 diesel to a single site within the London Borough of Hackney.
2)Common procurement vocabulary (CPV)
09100000, 09134200, 09134230
3)Quantity or scope
Indicative quantity, 650 000 litres based on current consumption.
The Authority cannot guarantee any minimum quantity.
Estimated value excluding VAT: 750 000 GBP
The Authority cannot guarantee any minimum quantity.
Estimated value excluding VAT: 750 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 12 (from the award of the contract)
5)Additional information about lots
Suppliers can tender for one or more lots following assessments of tender responses the Council will award one lot per supplier.
Lot No: 3 Lot title: 100 percent bio diesel made from recovered waste vegetable oil.
1)Short description
Supply and delivery of standard 100 percent bio diesel made from recovered waste vegetable oil, to a single site within the London Borough of Hackney.
2)Common procurement vocabulary (CPV)
09100000, 09134000, 09134232
3)Quantity or scope
Supply and delivery of 100 percent bio diesel made from recovered waste vegetable oil, to single a site within the London Borough of Hackney.
Indicative Quantity required will be approximately 72 000 litres although the Council cannot guarantee any minimum amount.
Estimated value excluding VAT: 80 000 GBP
Indicative Quantity required will be approximately 72 000 litres although the Council cannot guarantee any minimum amount.
Estimated value excluding VAT: 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 12 (from the award of the contract)
5)Additional information about lots
Suppliers can tender for one or more lots following assessments of tender responses the Council will award one lot per supplier.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See specification of requirements.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender documents.
Minimum level(s) of standards possibly required: See tender documents.
Minimum level(s) of standards possibly required: See tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
Minimum level(s) of standards possibly required:
See tender documents.
See tender documents.
Minimum level(s) of standards possibly required:
See tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HPS/FNR/0101
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 26.7.2012 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
26.7.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 26.7.2012 - 12:00
Persons authorised to be present at the opening of tenders: no
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Tender documents can be accessed / downloaded from the Councils website http://www.hackney.gov.uk/f-tenders-828.htm.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
See section VI.4.2
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1 If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
Jennifer Jallim
6-15 Florfield Road
E8 1DT Hackney
UNITED KINGDOM
E-mail:
VI.5)Date of dispatch of this notice:
14.6.2012