Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)London Borough of Havering
Internal Shared Service Centre - Operational Procurement, Romford Central Library
For the attention of: Mark Batchelor
RM1 3BB Romford
UNITED KINGDOM
Telephone: +44 1708432212
E-mail:
Internet address(es):
General address of the contracting authority: www.havering.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authorityRegional or local authority
I.3)Main activityGeneral public services
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: yes
London Borough of Barking and Dagenham
C/o Civic Centre, Dagenham
RM10 7BN Essex
UNITED KINGDOM
London Borough of Waltham Forest
Waltham Forest Town Hall, Forest Road
E17 4JF London
UNITED KINGDOM
London Borough of Ealing
New Broadway, Ealing
W5 2BY London
UNITED KINGDOM
London Borough of Hillingdon
Civic Centre, High Street
UB8 1UW Middlesex
UNITED KINGDOM
London Borough of Barnet
North London Business Park NLBP, Oakleigh Road South
N11 1NP London
UNITED KINGDOM
London Borough of Hammersmith and Fulham
Town Hall, King Street
W6 9JU London
UNITED KINGDOM
Tower Hamlets Council
Town Hall, Mulberry Place
E14 2BG London
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:Supply of Frozen Food.
II.1.2)Type of contract and location of works, place of delivery or of performanceSupplies
Purchase
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 15 000 000 and 21 000 000 GBP
II.1.5)Short description of the contract or purchase(s)Deep-frozen products. The supply of Frozen Food.
II.1.6)Common procurement vocabulary (CPV) II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:The supply of Frozen food as and when required to various locations within the London Borough of Havering, London Borough of Barking and Dagenham, London Borough of Waltham Forest, London Borough of Ealing, London Borough of Hillingdon, London Borough of Tower Hamlets, London Borough of Barnet, London Borough of Hammersmith and Fulham, Thurrock Unitary Authority, and the Royal Borough of Greenwich. The proposed framework agreement will also be available to members of the London Contracts and Supplies Group (LCSG). Members are listed on www.lcsg.org.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
As set out in the pre-qualification documents.
Minimum level(s) of standards possibly required: As set out in the pre-qualifiction documents.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualifiction documents.
Minimum level(s) of standards possibly required:
As set out in the pre-qualifiction documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureRestricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participateEnvisaged minimum number 3: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:Frozen Food
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate9.4.2012 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates22.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: yes
Estimated timing for further notices to be published: December 2015.
VI.2)Information about European Union funds
VI.3)Additional informationThe contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
The supply of Frozen food as and when required to various locations within the London Borough of Havering, London Borough of Barking and Dagenham, London Borough of Waltham Forest, London Borough of Ealing, London Borough of Hillingdon, London Borough of Tower Hamlets, London Borough of Barnet, London Borough of Hammersmith and Fulham, Thurrock Unitary Authority, and the Royal Borough of Greenwich. The proposed framework agreement will also be available to members of the London Contracts and Supplies Group (LCSG). Members are listed on www.lcsg.org. GO Reference: GO-201231-PRO-3750513.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:1.3.2012