Provision of design services.
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
London Borough of Barking and Dagenham
Civic Centre, 1st Floor Annexe
Attn: Miren Querejeta
RM10 7BN Dagenham
UNITED KINGDOM
Tel. +44 2082275226
E-mail:
Internet address(es)
General address of the contracting authority www.lbbd.gov.uk
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting authorities No
General public services
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Provision of design services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Main place of performance London Borough of Barking and Dagenham.
Main place of performance London Borough of Barking and Dagenham.
NUTS code UK
II.1.3)The notice involves
The establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged 6
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT 530 000 GBP
maximum number of participants to the framework agreement envisaged 6
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT 530 000 GBP
II.1.5)Short description of the contract or purchase(s)
Provision of a comprehensive design service which includes:
a) conceptional artwork - artwork that falls outside the standard brand and visual identity requirements (for example, campaigns and brand development);
b) production - artwork time once the brief or concepts have been established and agreed including photographic search and supply;
c) finishing/fulfilment requirements - resizing and production of file formats for supply to ourserves or nominated production companies;
d) project management - software and other systems, and job management information;
e) contract administration - management information, open book costing and contingency plans.
Provision of quotations including complete price breakdowns against job specifications are required.
Please note requirements for print services are not included in this tender.
a) conceptional artwork - artwork that falls outside the standard brand and visual identity requirements (for example, campaigns and brand development);
b) production - artwork time once the brief or concepts have been established and agreed including photographic search and supply;
c) finishing/fulfilment requirements - resizing and production of file formats for supply to ourserves or nominated production companies;
d) project management - software and other systems, and job management information;
e) contract administration - management information, open book costing and contingency plans.
Provision of quotations including complete price breakdowns against job specifications are required.
Please note requirements for print services are not included in this tender.
II.1.6)Common procurement vocabulary (CPV)
79822500, 71242000 - JA04 - JA10 - JA11 - UB05 - UB04 - TA41
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)Division into lots
No
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
The Londong Borough of Barking and Dagenham generally commissions in the region of 120 design projects per year varying in size from simple single sided documents, for example flyers and mail-outs, to complex projects in support of a borough wide campaign. This may include an individual identity within the existing brand guidelines that includes several documents or a concept covering a variety of media with the most complex being the launch of a new facility, building and sales campaign with associated materials including internal building wall art and signage.
Excluding VAT 530 000 GBP
Excluding VAT 530 000 GBP
II.2.2)Options
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 48 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
An appropriate Guarantee or Bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
Delivery payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Joint and Several Liability.
III.1.4)Other particular conditions to which the performance of the contract is subject
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
- enter your correct business and user details,
- note the username you chose and click 'Save' when complete,
- you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
- login to the portal with the username/password,
- click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
- click on the relevant PQQ / ITT to access the content,
- click the 'Express Interest' button at the top of the page,
- this will move the PQQ / ITT into your 'My PQQs / My ITTs' page. (This is a secure area reserved for your projects only),
- you can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ / ITT Details' box.
3. Responding to the tender:
- click 'My Response' under 'PQQ / ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining),
- you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
- note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT.
- there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
1. Register your company on the eSourcing portal (this is only required once):
- browse to the eSourcing Portal: https://lbbd.bravosolution.co.uk and click the link to register,
- accept the terms and conditions and click 'continue',- enter your correct business and user details,
- note the username you chose and click 'Save' when complete,
- you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
- login to the portal with the username/password,
- click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
- click on the relevant PQQ / ITT to access the content,
- click the 'Express Interest' button at the top of the page,
- this will move the PQQ / ITT into your 'My PQQs / My ITTs' page. (This is a secure area reserved for your projects only),
- you can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ / ITT Details' box.
3. Responding to the tender:
- click 'My Response' under 'PQQ / ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining),
- you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
- note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT.
- there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: As detailed in the Pre-qualification and Tender Documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
As detailed in the Pre-qualification and Tender Documents.
As detailed in the Pre-qualification and Tender Documents.
III.2.4)Reserved contracts
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4 maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 50
2. Quality. Weighting 50
1. Price. Weighting 50
2. Quality. Weighting 50
IV.2.2)An electronic auction will be used
Yes
An electronic auction may be used.
An electronic auction may be used.
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time-limit for receipt of tenders or requests to participate
1.8.2011 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)ADDITIONAL INFORMATION
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Additional information.
Barking and Dagenham is an outer London Borough to the East of the City on the North Bank of the River Thames and within the M25 London Orbital Motorway. The neighbouring London Borough Councils are Newham to the West, Redbridge to the North and Havering to the East.
The Borough is one of the fastest growing in the country. The Borough has 17 wards of which five are ranked within the 10 % most deprived wards in England and a total of 14 wards are ranked within the 20 % most deprived. At present, 26 % of the population is aged 0 to 16, 62 % is aged 17 to 64 and 12 % is aged 65+.
The Borough has a higher proportion of both older and younger people than the London Average.
(MT Ref:62129).
Additional information.
Barking and Dagenham is an outer London Borough to the East of the City on the North Bank of the River Thames and within the M25 London Orbital Motorway. The neighbouring London Borough Councils are Newham to the West, Redbridge to the North and Havering to the East.
The Borough is one of the fastest growing in the country. The Borough has 17 wards of which five are ranked within the 10 % most deprived wards in England and a total of 14 wards are ranked within the 20 % most deprived. At present, 26 % of the population is aged 0 to 16, 62 % is aged 17 to 64 and 12 % is aged 65+.
The Borough has a higher proportion of both older and younger people than the London Average.
(MT Ref:62129).
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
23.6.2011