Future ICT supply (FITS).
Prior information notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Ministry of Justice
FITS Commercial Team Zone 2.36, 2nd floor 102 Petty France
Contact point(s): FITS Commercial Team
For the attention of: FITS Commercial Team
SW1H 9AJ London
UNITED KINGDOM
Telephone: +44 2033343457
E-mail:
Fax: +44 2033346578
Internet address(es):
General address of the contracting authority: http://www.justice.gov.uk/
Address of the buyer profile: http://procurement.hmprisonservice.gov.uk/about
Further information can be obtained from: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Public order and safety
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II.B: Object of the contract (Supplies or services)
II.1)Title attributed to the contract by the contracting authority:
Future ICT supply (FITS).
II.2)Type of contract and place of delivery or of performance
Service category No 7: Computer and related services
Nationally, to include MoJ Headquarters, HM Prisons, HM Courts & Tribunals centres, probation services centres and a range of other locations (over 2 300 nationally).
Nationally, to include MoJ Headquarters, HM Prisons, HM Courts & Tribunals centres, probation services centres and a range of other locations (over 2 300 nationally).
NUTS code UK
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
ICT services including:
Service Integration and Management (SIAM) - 18 000 000 GBP per annum.
Specialist security, including protective monitoring, forensic analysis, intrusion detection & IT health checks - 5 000 000 GBP per annum.
End user computing: devices & infrastructure common services - 44 000 000 GBP per annum.
Networks - 46 000 000 GBP per annum.
Hosting - 27 000 000 GBP per annum.
Mobile telephony - 1.4 m GBP per annum.
Application development maintenance & support - 36 000 000 GBP per annum.
Portfolio and programme management - 4 000 000 GBP per annum.
Note: all values represent MoJ's anticipated annual run and maintain costs and exclude future investment in ICT-enabled business improvement projects.
Service Integration and Management (SIAM) - 18 000 000 GBP per annum.
Specialist security, including protective monitoring, forensic analysis, intrusion detection & IT health checks - 5 000 000 GBP per annum.
End user computing: devices & infrastructure common services - 44 000 000 GBP per annum.
Networks - 46 000 000 GBP per annum.
Hosting - 27 000 000 GBP per annum.
Mobile telephony - 1.4 m GBP per annum.
Application development maintenance & support - 36 000 000 GBP per annum.
Portfolio and programme management - 4 000 000 GBP per annum.
Note: all values represent MoJ's anticipated annual run and maintain costs and exclude future investment in ICT-enabled business improvement projects.
Lots
This contract is divided into lots: yesII.5)Common procurement vocabulary (CPV)
72000000, 30000000, 32000000, 48000000, 51000000
II.6)Scheduled date for start of award procedures
3.2.2012
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
Suppliers should note that the values given in section II.3 are estimates based on MoJ's anticipated running costs for each lot per annum - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
Suppliers should also note that MoJ are likely to run a number of different procurement exercises for the services described in section II.3 - and these will start on different dates. The date in II.5 relates to the proposed start of award procedures for the first contract, which is likely to be for SIAM Services.
MoJ will be seeking feedback from suppliers on a range of topics during the market engagement period which directly follows the publication of this notice. As part of that market engagement activity, MoJ will host a range of supplier engagement events in Central London, United Kingdom commencing in January 2012 for the benefit of all suppliers who register their interest in these potential contract opportunities.
MoJ is particularly interested in engaging with small/medium enterprises to help it understand how best to shape contract opportunities that are attractive to SMEs - either by means of a direct contract or as a sub-contractor to a "prime contractor". MoJ will be hosting an SME-specific engagement event to consider how best to address the challenges faced by SMEs in bidding for MoJ's business.
Further details about the supplier engagement events including instructions on registering to attend each event are contained in the FITS Prospectus available via the MoJ eSourcing Portal.
Suppliers should note that, as one of the objectives of the market engagement exercise is to allow MoJ to evaluate whether its proposed procurement approach is feasible, seen as an attractive opportunity for the market and can be delivered by suppliers, it is very possible that the lot structure outlined in this PIN will be changed before the opportunity is formally brought to the market and any Contract Notice(s) issued.
MoJ will be using its eSourcing Portal to manage communication with suppliers who express interest in these potential contract opportunities. The eSourcing Portal is an online application that allows suppliers to create and submit their responses to any requests for information, requests for quotes, or requests for proposals via the internet rather than in paper form.
All suppliers interested in learning more about the potential contract opportunities described in this notice should submit their details (company name, lead contact name, lead contact e'mail address and telephone number), in the first instance, to the FITS Commercial Team via e'mail at the address in section I.1. Those suppliers who have previously registered on the MoJ eSourcing Portal, should ensure that the person identified as their Lead Contact has been set up as an MoJ eSourcing Portal user. Please note that MoJ cannot set up new users for suppliers who are already registered on the eSourcing Portal. New users need to be set up by one of the supplier's existing registered users.
Arrangements will then be made for suppliers to access the eSourcing Portal page for these potential contract opportunities so that they can download the FITS Prospectus and associated documentation.
Suppliers should also note that MoJ are likely to run a number of different procurement exercises for the services described in section II.3 - and these will start on different dates. The date in II.5 relates to the proposed start of award procedures for the first contract, which is likely to be for SIAM Services.
MoJ will be seeking feedback from suppliers on a range of topics during the market engagement period which directly follows the publication of this notice. As part of that market engagement activity, MoJ will host a range of supplier engagement events in Central London, United Kingdom commencing in January 2012 for the benefit of all suppliers who register their interest in these potential contract opportunities.
MoJ is particularly interested in engaging with small/medium enterprises to help it understand how best to shape contract opportunities that are attractive to SMEs - either by means of a direct contract or as a sub-contractor to a "prime contractor". MoJ will be hosting an SME-specific engagement event to consider how best to address the challenges faced by SMEs in bidding for MoJ's business.
Further details about the supplier engagement events including instructions on registering to attend each event are contained in the FITS Prospectus available via the MoJ eSourcing Portal.
Suppliers should note that, as one of the objectives of the market engagement exercise is to allow MoJ to evaluate whether its proposed procurement approach is feasible, seen as an attractive opportunity for the market and can be delivered by suppliers, it is very possible that the lot structure outlined in this PIN will be changed before the opportunity is formally brought to the market and any Contract Notice(s) issued.
MoJ will be using its eSourcing Portal to manage communication with suppliers who express interest in these potential contract opportunities. The eSourcing Portal is an online application that allows suppliers to create and submit their responses to any requests for information, requests for quotes, or requests for proposals via the internet rather than in paper form.
All suppliers interested in learning more about the potential contract opportunities described in this notice should submit their details (company name, lead contact name, lead contact e'mail address and telephone number), in the first instance, to the FITS Commercial Team via e'mail at the address in section I.1. Those suppliers who have previously registered on the MoJ eSourcing Portal, should ensure that the person identified as their Lead Contact has been set up as an MoJ eSourcing Portal user. Please note that MoJ cannot set up new users for suppliers who are already registered on the eSourcing Portal. New users need to be set up by one of the supplier's existing registered users.
Arrangements will then be made for suppliers to access the eSourcing Portal page for these potential contract opportunities so that they can download the FITS Prospectus and associated documentation.
Information about lots
Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Service Integration and Management (SIAM)1)Short description:
The SIAM function is to provide the direction, management and coordination for the delivery of end-to-end services in line with an agreed set of coherent service performance expectations. The SIAM function will also provide a single, clear and concise interface to all users of ICT services. This will be achieved by providing service integrator and service management functions across all other FITS Contractors, adhering to ITIL best practice guidance.
The successful bidder will operate and act on the MoJ's behalf to ensure that all ICT Services are integrated, managed, monitored and improved during the service lifecycle.
The successful bidder will operate and act on the MoJ's behalf to ensure that all ICT Services are integrated, managed, monitored and improved during the service lifecycle.
2)Common procurement vocabulary (CPV)
72000000, 48000000
3)Quantity or scope:
See prospectus.
Estimated cost excluding VAT: 90 000 000,00 GBP
Estimated cost excluding VAT: 90 000 000,00 GBP
5)Additional information about lots:
The value given in section 3 is an estimate based on running costs for a contract term of 5 years - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: Specialist security services
1)Short description:
Contractors of specialist and/or independent security services will provide specialist security services in areas such as protective monitoring, forensic analysis and IT health checks. These services are in addition to the responsibility for all FITS Contractors to provide ongoing information security management within the scope of each FITS Contractors’ responsibilities.
2)Common procurement vocabulary (CPV)
72000000, 48000000
3)Quantity or scope:
See prospectus.
Estimated cost excluding VAT: 25 000 000,00 GBP
Estimated cost excluding VAT: 25 000 000,00 GBP
5)Additional information about lots:
MoJ is still evaluating the packaging and procurement options for this lot. MoJ may choose to further divide the services into sub-Lots and may choose to procure these services either via a regulated procurement procedure or via existing framework arrangements. These services have been included in this PIN for completeness.
The value given in section 3 is an estimate based on running costs for a contract term of 5 years - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
The value given in section 3 is an estimate based on running costs for a contract term of 5 years - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
Title attributed to the contract by the contracting authority: Lot No: 3 Lot title: End User Computing
1)Short description:
There are two main components that would be in scope for the EUC contractor.
The first is "infrastructure and devices" where the primary responsibility of the EUC contractor is to supply, manage and maintain the end user environment. These responsibilities include, but are not limited to, the provision, management and maintenance of desktops, laptops, local IT hosting environments and the associated common workplace productivity applications (e.g. word processing) to agreed standards, the packaging and provision of business application elements required on these devices, the delivery of business peripherals (including printers and scanners), the provision, management and maintenance of appropriate storage and access to electronic data, the management of local area networks (LANs) and the management and maintenance of MoJ site specific data rooms.
The second component is "common services". The scope of this is to provide certain common services that are required by other contractors, such as authentication (identification of people and systems), directory services (information about people, systems and the rights they have) and messaging facilities (including email and calendar services).
The first is "infrastructure and devices" where the primary responsibility of the EUC contractor is to supply, manage and maintain the end user environment. These responsibilities include, but are not limited to, the provision, management and maintenance of desktops, laptops, local IT hosting environments and the associated common workplace productivity applications (e.g. word processing) to agreed standards, the packaging and provision of business application elements required on these devices, the delivery of business peripherals (including printers and scanners), the provision, management and maintenance of appropriate storage and access to electronic data, the management of local area networks (LANs) and the management and maintenance of MoJ site specific data rooms.
The second component is "common services". The scope of this is to provide certain common services that are required by other contractors, such as authentication (identification of people and systems), directory services (information about people, systems and the rights they have) and messaging facilities (including email and calendar services).
2)Common procurement vocabulary (CPV)
72000000, 32000000, 51000000, 48000000, 30000000
3)Quantity or scope:
See prospectus.
Estimated cost excluding VAT: 220 000 000,00 GBP
Estimated cost excluding VAT: 220 000 000,00 GBP
5)Additional information about lots:
Suppliers should note that MoJ currently see this as one lot but 2 separate and distinct services. MoJ are also still considering where infrastructure common services best sits and this may combined with one of the other lots if that alternative combination is seen as a more attractive proposition for the market.
The value shown in section 3 is an estimate based on running costs for both services for a contract term of 5 years - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
The value shown in section 3 is an estimate based on running costs for both services for a contract term of 5 years - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
Title attributed to the contract by the contracting authority: Lot No: 4 Lot title: Networks
1)Short description:
The network contractor would be responsible for implementing, managing and maintaining all MoJ network connections over which IT services are delivered to the MoJ sites, to agreed standards and security requirements. These responsibilities include wide area networks and interconnections with GSI/GCF/PSN, internet and third party networks, telephony and video-conferencing.
2)Common procurement vocabulary (CPV)
72000000, 32000000, 48000000, 51000000, 72700000, 30000000
3)Quantity or scope:
See prospectus.
Estimated cost excluding VAT: 230 000 000,00 GBP
Estimated cost excluding VAT: 230 000 000,00 GBP
5)Additional information about lots:
Suppliers should note that the MoJ intend to use the PSN connectivity and services framework agreements currently being tendered by HM cabinet office. Networks have been included in this PIN for completeness and suppliers who are shortlisted for the PSN connectivity and services framework agreements are invited to express interest in this lot. MoJ is particularly interested in engaging with suppliers to understand the market's views on how the MoJ's requirement for some of its estate to operate at IL4 could be met.
The value given in section 3 is an estimate based on running costs for a contract term of 5 years - this figure is exclusive of transition costs and costs arising from improvement projects.
The value given in section 3 is an estimate based on running costs for a contract term of 5 years - this figure is exclusive of transition costs and costs arising from improvement projects.
Title attributed to the contract by the contracting authority: Lot No: 5 Lot title: Application development, maintenance & support
1)Short description:
The AD/AMS contractor(s) is/are intended to be responsible for the management and support of the application layer of the in scope business applications that are delivered from the MoJ's ICT Hosting Environments. In addition, the AD/AMS contractor(s) is/are intended to be responsible for new development programmes or projects for the delivery of new or replacement business functionality (including interfaces and integrations with existing applications) to the in-scope business applications in response to business initiated IT change.
They would act as a support function ensuring that the business applications function and perform to the agreed criteria and standards by delivering production support life cycle processes, tools and procedures required to repair application faults and issues, maintaining software at agreed versions and, by proactive monitoring, ensure that preventable operational errors, such as database and file space issues, do not cause service disruption/outage.
They would act as a support function ensuring that the business applications function and perform to the agreed criteria and standards by delivering production support life cycle processes, tools and procedures required to repair application faults and issues, maintaining software at agreed versions and, by proactive monitoring, ensure that preventable operational errors, such as database and file space issues, do not cause service disruption/outage.
2)Common procurement vocabulary (CPV)
72000000, 48000000
3)Quantity or scope:
See prospectus.
Estimated cost excluding VAT: 180 000 000,00 GBP
Estimated cost excluding VAT: 180 000 000,00 GBP
5)Additional information about lots:
Suppliers should note that MoJ is still evaluating its procurement approach for this lot. In particular MoJ is considering whether it would be practical to appoint one supplier per MoJ Business Unit (i.e. NOMS and HQ/HMCTS).
Suppliers should also note that MoJ is also considering the establishment of an application development framework to provide an alternative commercial route for the award of non-core business application development - see lot 9.
The value given in section 3 is an estimate based on running costs for both this lot and lot 9 for a contract term of 5 years - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
Suppliers should also note that MoJ is also considering the establishment of an application development framework to provide an alternative commercial route for the award of non-core business application development - see lot 9.
The value given in section 3 is an estimate based on running costs for both this lot and lot 9 for a contract term of 5 years - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
Title attributed to the contract by the contracting authority: Lot No: 6 Lot title: Mobile telephony & pagers
1)Short description:
The mobile telephony and pagers contractor would be responsible for the provision of mobile telephony, data services, pager services and other associated services (e.g. SMS) to MoJ users.
2)Common procurement vocabulary (CPV)
72000000, 32000000
3)Quantity or scope:
See prospectus.
Estimated cost excluding VAT: 7 000 000,00 GBP
Estimated cost excluding VAT: 7 000 000,00 GBP
5)Additional information about lots:
Suppliers should note that the MoJ intend to use the PSN services framework agreement (lots 6 & 7) currently being tendered by HM cabinet office to secure mobile telephony and pager services. Mobile telephony and pager services have been included in this PIN for completeness and suppliers who have submitted PQQ responses/been shortlisted for lots 6 & 7 of the PSN services framework agreement are invited to express interest in this lot.
The value given in section 3 is an estimate based on running costs for a contract term of 5 years - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
The value given in section 3 is an estimate based on running costs for a contract term of 5 years - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
Title attributed to the contract by the contracting authority: Lot No: 7 Lot title: Portfolio and programmes management service
1)Short description:
The primary role of the PPMS contractor would be to provide a managed service for portfolio, programme and project management to support the MoJ’s retained programme governance and project integration function.
The PPMS contractor would provide support to major projects and programmes and would be available, to be used in any programme or project capacity, to deliver the most economically advantageous solution in line with the MoJ’s business objectives.
The model, which would be demand driven, leveraging the contractors evolving knowledge of the business, is intended to provide the MoJ’s retained organisation with a flexible resource capability specialising in the delivery of complex technology enabled business change.
The PPMS contractor would provide support to major projects and programmes and would be available, to be used in any programme or project capacity, to deliver the most economically advantageous solution in line with the MoJ’s business objectives.
The model, which would be demand driven, leveraging the contractors evolving knowledge of the business, is intended to provide the MoJ’s retained organisation with a flexible resource capability specialising in the delivery of complex technology enabled business change.
2)Common procurement vocabulary (CPV)
72000000, 48000000
3)Quantity or scope:
See prospectus.
Estimated cost excluding VAT: 20 000 000,00 GBP
Estimated cost excluding VAT: 20 000 000,00 GBP
5)Additional information about lots:
The value given in section 3 is an estimate based on the anticipated demand for this service over a contract term of 5 years.
Title attributed to the contract by the contracting authority: Lot No: 8 Lot title: Pan government hosting framework
1)Short description:
The hosting framework contractors would deliver centralised hosting environments that are capable of delivering HM Government’s business applications and services to the agreed standards and security requirements. The contractors would be responsible for the management, maintenance and running of these environments, including hardware/software maintenance, batch management and delivery of the associated infrastructure components to ensure that there is sufficient compute power and data storage to deliver the business applications and services to the agreed quality criteria and that the business applications and data can be recovered to the agreed recovery points.
MoJ's hosting contractor would deliver centralised IT hosting environments that are capable of delivering the MoJ’s business applications and services to the agreed standards and security requirements. They would be responsible for the management, maintenance and running of these environments, including hardware/software maintenance and batch management, ensuring that there is sufficient compute power and data storage to deliver the business applications to the agreed quality criteria and that the business applications and data can be recovered to the agreed recovery points.
The hosting contractors would provide solutions that closely align with the HM Government ICT strategy for hosting (details of the strategy are available from the HM cabinet office web site - http://www.cabinetoffice.gov.uk).
The MoJ anticipate awarding a contract for MoJ's Hosting requirements following a further competition under this Framework.MoJ's hosting contractor would deliver centralised IT hosting environments that are capable of delivering the MoJ’s business applications and services to the agreed standards and security requirements. They would be responsible for the management, maintenance and running of these environments, including hardware/software maintenance and batch management, ensuring that there is sufficient compute power and data storage to deliver the business applications to the agreed quality criteria and that the business applications and data can be recovered to the agreed recovery points.
2)Common procurement vocabulary (CPV)
72000000, 32000000, 51000000, 48000000, 30000000
3)Quantity or scope:
See prospectus.
Estimated cost excluding VAT: 10 000 000 000,00 GBP
Estimated cost excluding VAT: 10 000 000 000,00 GBP
5)Additional information about lots:
The value given in section 3 is an estimate of the value of pan-government hosting services for a over 5 years - this figure is exclusive of costs arising from future investment in ICT-enabled business improvement projects.
The value of MoJ's hosting services (for 5 years - exclusive of costs arising from future investment in ICT-enabled business improvement projects) is estimated at 135 000 000 GBP.
The value of MoJ's hosting services (for 5 years - exclusive of costs arising from future investment in ICT-enabled business improvement projects) is estimated at 135 000 000 GBP.
Title attributed to the contract by the contracting authority: Lot No: 9 Lot title: Application development framework
1)Short description:
The AD contractor(s) isare intended to be responsible for new development programmes or projects for the delivery of new or replacement business functionality (including interfaces and integrations with existing applications) to the in-scope business applications in response to business initiated IT change.
In addition the AD contractor(s) isare intended to be responsible for the delivery of large-scale work packages (including major releases) delivering business driven change for existing business applications.
In addition the AD contractor(s) isare intended to be responsible for the delivery of large-scale work packages (including major releases) delivering business driven change for existing business applications.
2)Common procurement vocabulary (CPV)
72000000, 48000000
3)Quantity or scope:
See prospectus.
5)Additional information about lots:
Suppliers should note that MoJ is considering creating a framework of up to 5 sub-lots to provide an alternative commercial route for the award of contracts for non-core business application development. MoJ is still considering how application development should be segmented for the purpose of creating the sub-lots and the number of contractors that should be appointed to each of those sub-lots. This framework may be made available to other government departments.
Suppliers should also note that MoJ's anticipated expenditure on application development over a 5 year period is included in the figure of GBP 180 000 000 given for lot 5 - application development maintenance and support.
Suppliers should also note that MoJ's anticipated expenditure on application development over a 5 year period is included in the figure of GBP 180 000 000 given for lot 5 - application development maintenance and support.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
16.12.2011