Provision of Youth Service in Devon.
Contract award notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Devon County Council
UKK
County Hall, The Annexe, Topsham Road
For the attention of: Mr James Szalanski-Coles
EX2 4QD Exeter
United Kingdom
Telephone: +44 1392383000
E-mail:
Internet address(es):
General address of the contracting authority: http://www.devon.gov.uk
Address of the buyer profile: www.supplyingthesouthwest.org.uk
Electronic access to information: www.supplyingthesouthwest.org.uk
Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
Provision of Youth Service in Devon.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Administrative boundary area of Devon County Council.
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Administrative boundary area of Devon County Council.
NUTS code UKK43
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
CP1311-16 - Provision of Youth Service in Devon.
Devon County Council sought bids from suitably experienced, qualified and skilled organisations to provide a Youth Service for Devon.
Devon County Council's (DCC) existing in-house Devon Youth Service (DYS) is part of a broad range of early help and support services for children and young people and their families. The DYS was revised and remodelled by DCC in 2014 when:
- The number of youth and community centres run by the DYS reduced from 32 to 8.
- The DYS budget was reduced from 3 000 000 GBP for 2014/15 to 1 650 000 GBP in 2015/16.
- The DYS staff resource was reduced from 114FTE to about 50FTE employees.
In June 2014, the Council's Cabinet agreed that a review be undertaken to explore alternative models for how the DYS is provided. The Cabinet requested that an options appraisal be undertaken to look at alternative ways of providing the service in the future.
On 8.4.2105, the Council's Cabinet decided to conduct a procurement exercise to divest the Devon Youth Service (DYS) to an employee-led public service mutual or other social enterprise.
On 14.10.2015, the Cabinet re-affirmed its decision that the youth service be divested to an independent entity (report SC/15/7 and minute 324(b)(i) refer).
The ITT, Specification, Appendices and Schedules associated to this contract explained Devon County Council's requirements for a divested service.
The scope of the divested Youth Service for Devon is the provision of:
1. An open access youth service for Young People.
2. Targeted youth work for Young People and targeted group work with Young People with multiple needs as part of an integrated offer to vulnerable Young People.
3. Advice, guidance and support to voluntary and community groups.
4. Alternative Provision to mainstream education which will be commissioned and funded by DCC, schools and other education providers.
5. Providing the Duke of Edinburgh award scheme.
The 6 outcomes which the divested Youth Service for Devon will achieve for Young People accessing the service are:
Outcome 1: Young people are safe from harm, neglect and exploitation.
Outcome 2: Vulnerable Young People have good life chances.
Outcome 3: Disadvantaged Young People have more opportunities and better outcomes.
Outcome 4: Young people are able to establish good relationships and connections.
Outcome 5: Young people influence the decisions that affect them.
Outcome 6: Young people have good opportunities to participate in their community.
This contract procured under the Light Touch Regime in accordance with Chapter 3, Section 7 of the Public Contracts Regulations 2015. It was a 1 stage procurement process and participation is reserved to qualifying organisations pursuing a public service mission and fulfilling the conditions set out under Regulation 77 (Reserved contracts for certain services) of the Public Contracts Regulations 2015.
Please refer to Regulation 77, in full below, which details the conditions that organisation had to fulfil in order to qualify:
Reserved contracts for certain services
77- (1) Contracting authorities may reserve to qualifying organisations the right to participate in procedures for the award of reservable public contracts.
(2) For that purpose, a contract is a reservable public contract only if it is exclusively for 1 or more of the services which are covered by CPV codes 75121000-0, 75122000-7, 75123000-4, 79622000-0, 79624000-4, 79625000-1, 80110000-8, 80300000-7, 80420000-4, 80430000-7, 80511000-9, 80520000-5, 80590000-6, from 85000000-9 to 85323000-9, 92500000-6, 92600000-7, 98133000-4, and 98133110-8.
(3) In this regulation, ‘qualifying organisation’ means an organisation which fulfils all of the following conditions:
(a) Its objective is the pursuit of a public service mission linked to the delivery of services referred to in paragraph (2);
(b) Profits are reinvested with a view to achieving the organisation's objective, and any distribution of profits is based on participatory considerations;
(c) The structures of management or ownership of the organisation are (or will be, if and when it performs the contract):
(i) Based on employee ownership or participatory principles, or
(ii) Require the active participation of employees, users or stakeholders; and
(d) The organisation has not been awarded, pursuant to this regulation, a contract for the services concerned by the contracting authority concerned within the past 3 years.
(4) The maximum duration of a contract awarded under this regulation shall not be longer than 3 years.
(5) Where a contracting authority exercises the power of reservation conferred by paragraph (1), the call for competition shall make reference to Article 77 of the Public Contracts Directive.
(6) This regulation does not apply in relation to the procurement of health care services for the purposes of the NHS within the meaning and scope of the National Health Service (Procurement, Patient Choice and Competition) (No. 2) Regulations 2013(1).
The subject matter of this procurement process relates to the delivery of services which are listed to in Schedule 3 to the Public Contracts Regulations 2015. As such the full regime set out in the regulations did not apply to the award this contract. Consequently the procurement process adopted by the Authority had been developed in accordance with the fundamental public procurement principles of transparency and equal treatment. For the avoidance of doubt this means that the Authority did not adopt the open procedure (as such term is defined in the Regulations) for the undertaking of this contract award. The fact that in this contract notice award at section IV.1) the field/box relating to the type of procedure may default to the term ‘open’ does not mean that this procedure was followed by the Authority. Please note that the Authority does not and shall not accept any suggestion from any party that the open procedure has been adopted for the undertaking of this contract award.
Devon County Council sought bids from suitably experienced, qualified and skilled organisations to provide a Youth Service for Devon.
Devon County Council's (DCC) existing in-house Devon Youth Service (DYS) is part of a broad range of early help and support services for children and young people and their families. The DYS was revised and remodelled by DCC in 2014 when:
- The number of youth and community centres run by the DYS reduced from 32 to 8.
- The DYS budget was reduced from 3 000 000 GBP for 2014/15 to 1 650 000 GBP in 2015/16.
- The DYS staff resource was reduced from 114FTE to about 50FTE employees.
An assessment of the impact of those changes was made following a wide ranging engagement and consultation process with staff, young people and communities. The May 2014 impact assessment of those changes is available here. https://new.devon.gov.uk/youthreview/files/2014/01/Youth-Offer-Impact-Assessment.pdf
1.2 Reason for changeIn June 2014, the Council's Cabinet agreed that a review be undertaken to explore alternative models for how the DYS is provided. The Cabinet requested that an options appraisal be undertaken to look at alternative ways of providing the service in the future.
On 8.4.2105, the Council's Cabinet decided to conduct a procurement exercise to divest the Devon Youth Service (DYS) to an employee-led public service mutual or other social enterprise.
On 14.10.2015, the Cabinet re-affirmed its decision that the youth service be divested to an independent entity (report SC/15/7 and minute 324(b)(i) refer).
The ITT, Specification, Appendices and Schedules associated to this contract explained Devon County Council's requirements for a divested service.
The scope of the divested Youth Service for Devon is the provision of:
1. An open access youth service for Young People.
2. Targeted youth work for Young People and targeted group work with Young People with multiple needs as part of an integrated offer to vulnerable Young People.
3. Advice, guidance and support to voluntary and community groups.
4. Alternative Provision to mainstream education which will be commissioned and funded by DCC, schools and other education providers.
5. Providing the Duke of Edinburgh award scheme.
The 6 outcomes which the divested Youth Service for Devon will achieve for Young People accessing the service are:
Outcome 1: Young people are safe from harm, neglect and exploitation.
Outcome 2: Vulnerable Young People have good life chances.
Outcome 3: Disadvantaged Young People have more opportunities and better outcomes.
Outcome 4: Young people are able to establish good relationships and connections.
Outcome 5: Young people influence the decisions that affect them.
Outcome 6: Young people have good opportunities to participate in their community.
This contract procured under the Light Touch Regime in accordance with Chapter 3, Section 7 of the Public Contracts Regulations 2015. It was a 1 stage procurement process and participation is reserved to qualifying organisations pursuing a public service mission and fulfilling the conditions set out under Regulation 77 (Reserved contracts for certain services) of the Public Contracts Regulations 2015.
Please refer to Regulation 77, in full below, which details the conditions that organisation had to fulfil in order to qualify:
Reserved contracts for certain services
77- (1) Contracting authorities may reserve to qualifying organisations the right to participate in procedures for the award of reservable public contracts.
(2) For that purpose, a contract is a reservable public contract only if it is exclusively for 1 or more of the services which are covered by CPV codes 75121000-0, 75122000-7, 75123000-4, 79622000-0, 79624000-4, 79625000-1, 80110000-8, 80300000-7, 80420000-4, 80430000-7, 80511000-9, 80520000-5, 80590000-6, from 85000000-9 to 85323000-9, 92500000-6, 92600000-7, 98133000-4, and 98133110-8.
(3) In this regulation, ‘qualifying organisation’ means an organisation which fulfils all of the following conditions:
(a) Its objective is the pursuit of a public service mission linked to the delivery of services referred to in paragraph (2);
(b) Profits are reinvested with a view to achieving the organisation's objective, and any distribution of profits is based on participatory considerations;
(c) The structures of management or ownership of the organisation are (or will be, if and when it performs the contract):
(i) Based on employee ownership or participatory principles, or
(ii) Require the active participation of employees, users or stakeholders; and
(d) The organisation has not been awarded, pursuant to this regulation, a contract for the services concerned by the contracting authority concerned within the past 3 years.
(4) The maximum duration of a contract awarded under this regulation shall not be longer than 3 years.
(5) Where a contracting authority exercises the power of reservation conferred by paragraph (1), the call for competition shall make reference to Article 77 of the Public Contracts Directive.
(6) This regulation does not apply in relation to the procurement of health care services for the purposes of the NHS within the meaning and scope of the National Health Service (Procurement, Patient Choice and Competition) (No. 2) Regulations 2013(1).
The subject matter of this procurement process relates to the delivery of services which are listed to in Schedule 3 to the Public Contracts Regulations 2015. As such the full regime set out in the regulations did not apply to the award this contract. Consequently the procurement process adopted by the Authority had been developed in accordance with the fundamental public procurement principles of transparency and equal treatment. For the avoidance of doubt this means that the Authority did not adopt the open procedure (as such term is defined in the Regulations) for the undertaking of this contract award. The fact that in this contract notice award at section IV.1) the field/box relating to the type of procedure may default to the term ‘open’ does not mean that this procedure was followed by the Authority. Please note that the Authority does not and shall not accept any suggestion from any party that the open procedure has been adopted for the undertaking of this contract award.
II.1.5)Common procurement vocabulary (CPV)
85000000, 85322000, 85312310, 85312400, 98133110
II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Excluding VAT
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality. Weighting 70
2. Price. Weighting 30
1. Quality. Weighting 70
2. Price. Weighting 30
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
CP1311-16
IV.3.2)Previous publication(s) concerning the same contract
Contract notice
Notice number in the OJEU: 2016/S 118-210759 of 21.6.2016
Section V: Award of contract
Contract No: CP1311-16 Lot title: Provision of Youth Service in DevonV.1)Date of contract award decision:
7.10.2016
V.2)Information about offers
Number of offers received: 3
Number of offers received by electronic means: 3
Number of offers received by electronic means: 3
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
DYS Space Ltd
The 100 Club, Wear Barton Road
EX2 7EH Exeter
United Kingdom
Telephone: +44 1392662112
V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 5 245 500 GBP
Excluding VAT
Total final value of the contract:
Value: 5 214 000 GBP
Excluding VAT
If annual or monthly value:
Number of years: 0
Value: 5 245 500 GBP
Excluding VAT
Total final value of the contract:
Value: 5 214 000 GBP
Excluding VAT
If annual or monthly value:
Number of years: 0
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
19.10.2016