DBC (SF) Insurance Services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Dacorum Borough Council
Civic Centre, The Marlowes
Contact point(s): Procurement
For the attention of: Sue Foster (DBC)
HP1 1HH Hemel Hempstead
United Kingdom
Telephone: +44 1442228346
E-mail:
Internet address(es):
General address of the contracting authority: www.dacorum.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
DBC (SF) Insurance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6a:
Main site or location of works, place of delivery or of performance: Hemel Hempstead.
Service category No 6a:
Main site or location of works, place of delivery or of performance: Hemel Hempstead.
NUTS code UKH23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
You are invited to submit a tender for the Insurance Services for Dacorum Borough Council. The services required are as described in the tender documents. The bid must remain valid for acceptance for a period of 60 calendar days from the date for receipt of tenders.
This tender is being conducted under the ‘Open’ Procedure of the OJEU Public Contracts Regulations 2015.
There are 8 Lots.
Deadline for receipt of your submission is 12:00 Noon on Monday 21.11.2016 and should be submitted via Dacorum Borough Council's e-tendering portal.
Please note that there is an uploading limit of 50 MB.
If you need any assistance in uploading your tender documents please contact the In-tend Ltd helpline on 0845 557 8079 / 0114 407 0065
No tender will be considered unless received via the portal. Late submissions will not be permitted.
Additional copies Must not be submitted in hard copy to any other recipient or member of the Council, or email copied or forwarded to additional email recipients. This may disqualify your submission and could nullify the tender exercise.
The Council does not bind itself to accept the lowest or any quotation.
Questions and Clarifications
Potential Providers may raise questions or seek clarification regarding any aspect of this Further Competition at any time prior to the Tender Clarifications Deadline which is 12:00 Noon on Monday 14.11.2016.
All questions must be sent through the e-tendering portal. Answers to all questions will be issued through the portal and circulated to all tenderers (unless it is specific to a tenderers submission or the question and answer are commercially sensitive).
This tender is being conducted under the ‘Open’ Procedure of the OJEU Public Contracts Regulations 2015.
There are 8 Lots.
Deadline for receipt of your submission is 12:00 Noon on Monday 21.11.2016 and should be submitted via Dacorum Borough Council's e-tendering portal.
Please note that there is an uploading limit of 50 MB.
If you need any assistance in uploading your tender documents please contact the In-tend Ltd helpline on 0845 557 8079 / 0114 407 0065
No tender will be considered unless received via the portal. Late submissions will not be permitted.
Additional copies Must not be submitted in hard copy to any other recipient or member of the Council, or email copied or forwarded to additional email recipients. This may disqualify your submission and could nullify the tender exercise.
The Council does not bind itself to accept the lowest or any quotation.
Questions and Clarifications
Potential Providers may raise questions or seek clarification regarding any aspect of this Further Competition at any time prior to the Tender Clarifications Deadline which is 12:00 Noon on Monday 14.11.2016.
All questions must be sent through the e-tendering portal. Answers to all questions will be issued through the portal and circulated to all tenderers (unless it is specific to a tenderers submission or the question and answer are commercially sensitive).
II.1.6)Common procurement vocabulary (CPV)
66510000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
A total of 8 Lots for Insurance services. Please see tender documents for full details of our requirements.
Estimated value excluding VAT:
Range: between 600 000 and 1 000 000 GBP
Estimated value excluding VAT:
Range: between 600 000 and 1 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 31.12.2016. Completion 30.12.2021
Information about lots
Lot No: 1 Lot title: Property Damage1)Short description
Property Damage including Business Interruption, Money, Contract Works and All Risks.
2)Common procurement vocabulary (CPV)
66510000
3)Quantity or scope
As detailed in the tender documents.
Estimated value excluding VAT:
Range: between 300 000 and 535 000 GBP
Estimated value excluding VAT:
Range: between 300 000 and 535 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Liability
1)Short description
Liability Insurance.
2)Common procurement vocabulary (CPV)
66510000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP
Range: between 100 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Crime
1)Short description
Crime Insurance.
2)Common procurement vocabulary (CPV)
66510000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 12 000 and 16 000 GBP
Range: between 12 000 and 16 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Motor Fleet
1)Short description
Motor fleet Insurance.
2)Common procurement vocabulary (CPV)
66510000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 152 000 and 200 000 GBP
Range: between 152 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Computers
1)Short description
Computer Insurance.
2)Common procurement vocabulary (CPV)
66510000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 4 000 and 5 000 GBP
Range: between 4 000 and 5 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Engineering Insurance and Inspection
1)Short description
Engineering Insurance and Inspection.
2)Common procurement vocabulary (CPV)
66510000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 25 000 and 34 000 GBP
Range: between 25 000 and 34 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Personal Accident and Travel
1)Short description
Personal Accident and Travel Insurance.
2)Common procurement vocabulary (CPV)
66510000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 4 000 and 5 000 GBP
Range: between 4 000 and 5 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Terrorism
1)Short description
Terrorism Insurance.
2)Common procurement vocabulary (CPV)
66510000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 24 000 and 32 000 GBP
Range: between 24 000 and 32 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CPU00362
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.11.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 60 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The tender documents are available for you to download from the Council's e-tendering portal:
If you experience any technical difficulties from accessing the portal, then please contact the Technical Support Help-desk on 0114 407 0065 (this is run by Intend and not the Council).
Please register on our new Supply Hertfordshire Portal www.supplyhertfordshire.uk (on Intend) if you are not already registered. You will then be able to download the documents and see any clarifications for changes or additional information.
Any questions or clarifications must be made through the correspondence function of the portal, the last date for clarifications is 14.11.2016.If you experience any technical difficulties from accessing the portal, then please contact the Technical Support Help-desk on 0114 407 0065 (this is run by Intend and not the Council).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Royal Courts of Justice
The Strand
WC2A 2LL London
United Kingdom
Telephone: +44 2079476000
Internet address: www.hmcourts-service.gov.uk
Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
United Kingdom
Telephone: +44 2075366000
Internet address: www.cedr.com
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Tenderers have a right of appeal within the Public Contract Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained
Dacorum Borough Council
Civic Centre, Marlowes
HP1 1HH Hemel Hempstead
United Kingdom
E-mail:
Telephone: +44 1442228000
Internet address: www.dacorum.gov.uk
VI.5)Date of dispatch of this notice:
18.10.2016