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Residential Furniture Supply and Installation.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

WMCOE - Midland Heart
20 Bath Row
For the attention of: Keilah Ami
B15 1LZ Birmingham
United Kingdom
Telephone: +44 12112345
E-mail:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Residential Furniture Supply and Installation.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Midlands.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Midland Heart are looking to procure a Residential Furniture Supply and Installation contract to meet the needs of the Care and Support Department within the business.
 Midland Heart are looking for a high-quality solution for its specified requirements from high-quality providers that can deliver the specified service. The basis of the contract is (but not limited):
 - Residential Furniture and Furnishings - including lounge furniture, dining room furniture, bedroom furniture, garden furniture, beds, mattresses and colours. For some items, such as chairs and tables, Midland Heart will require the same item but in varying heights to suit the needs of our residents.
 The supplier must be able to provide a wide range of products of varying qualities, offering choice and value suitable for different environments while keeping up to date with current and future trends/needs of the business/environment.
 The supplier must be able to provide residential furniture, furnishings and associated products to Midland Heart within the geographical locations shown within the ITT documents.
 Types of service departments within the business that are to be catered for are:
 - Inclusion Services - comprises of 60 buildings across the Midlands, covering 1 000 individual properties. Due to the nature of the user group, the furniture type will mostly be a mixture of hard wearing and long lasting furniture;
 - Retirement/Extra Care Services - comprises of 100 buildings across the Midlands, covering over 5 000 individual properties. The furniture type for this user group is likely to be of a higher quality than the Inclusion Services, and will be for communal areas as well as individual rooms;
 - Specialist/Reablement Services - the furniture type for this user group will be a mixture of items for very heavy use, strength and durability and with anti-ligature options;
 - Soft Furnishings - will be required from all 3 areas as stated above.
 The contract duration will be for an initial 3 years with an option to extend for a further 1+1 years based on satisfactory performance of the supplier and VfM offered through a benchmarking exercise carried out annually within the extension period.
 Suppliers must meet all minimum (pass/fail) requirements stated within the ITT documents to be considered for this contract.
 Financial Standing - Midland Heart has a turnover requirement which is a maximum of 2x the contract value per annum. Suppliers will be required to submit a copy of their 3 year audited accounts as part of their tender evidence that you meet this requirement.
 Insurance - Midland Heart requires that you have the following minimum insurance levels in place for this contract: Public and Products Liability 5 000 000 GBP and Employers Liability 5 000 000 GBP.
II.1.6)Common procurement vocabulary (CPV)

39000000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Please refer to section II.1.5) Short description of the contract or purchase(s) of this contract notice.
 Estimated value excluding VAT:
Range: between 150 000 and 200 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The suppliers performance is subject to the Key Performance Indicators (KPI's) as stated within the ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://iewm.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content - Click the ‘Express Interest’ button at the top of the page - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the Tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Financial Standing - Midland Heart has a turnover requirement which is a maximum of 2x the contract value per annum. The supplier will be required to submit a copy of their 3 year audited accounts as part of the tender evidence that your organisation can meet this criteria.
Insurance - Midland Heart requires that your organisation have the following insurances in place for this contract: Public and Products Liability 5 000 000 GBP and Employers Liability 5 000 000 GBP. Insurance certificates will be required to be submitted as part of your bid submission.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
 All requirements set within the Specification as stated in the ITT must be met.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Most Economically Advantageous Tender (MEAT) evaluated in line with the ITT documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
MH374
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.9.2016 - 16:00
IV.3.4)Time limit for receipt of tenders or requests to participate
20.9.2016 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
16.8.2016

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