Library Management System.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Central Lancashire
Purchasing Office, Sizer House
For the attention of: Alison Thomas
PR1 7DR Preston
United Kingdom
Telephone: +44 1772892221
E-mail:
Internet address(es):
General address of the contracting authority: https://in-tendhost.co.uk/universitycentrallancs/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Library Management System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Preston, Lancashire.
NUTS code
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Preston, Lancashire.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University's Library Management System is an essential technology framework which the library depends upon to support daily operations and deliver content and services to staff, students and other library users.
The existing core system is based on Capita's (formerly Talis) Alto service, alongside a combination of Capita's Prism and EBSCO's Discovery Service for catalogue access and search. We do not currently have an electronic resource management (ERM) product. The Capita/Talis system has been in place for over 10 years, with a number of customised integrations and enhancements, for example to work seamlessly with the library's 3M machines for automated issue and return, which have been implemented over time to meet the University's needs.
The University is seeking to adopt a Unified Library Management System to exploit new technologies being offered; to maximise potential efficiencies in work-flows and processes; to ensure rapid, seamless delivery and value for money; to enhance the student's learning experience; and free up resources to meet new University information needs.
The Library environment has significantly changed over the past decade as the needs and expectations of its increasingly digital-native student population evolve. Although we do not expect print and hard-copy collections to disappear, there is no doubt the balance of electronic vs print will continue to shift toward the digital.
The University is therefore seeking to acquire a system which will continue to support this shift, effectively manage its e-resources including meta-data and licenses and support a high quality service provision to staff, students and other library users. In doing so the key aim is to create more efficient processes and work-flows, and by making these efficiencies ensure services are delivered in a seamless, timely and effective manner and further improve ease of use and accessibility to information.
General Requirements.
The successful contractor/s will be required to work within the University's policies and practices and will be required to enter into a formal contract with the University for the provision of a Library Management system for a period of 36 months from the 1.8.2017, with an option for a further two 12 month extensions subject to satisfactory performance review after each 12 month period. The contract will be based on the University's standard terms and conditions (as attached to Appendix 5 of this Invitation to Tender) but subject to final clarifications with the successful contractor. Final clarifications will be limited to advising which of the three sets of terms are most appropriate as this will depend on the solution chosen. Major amendments will not be permissible (e.g. changes to liability). This Tender Specification, the chosen terms and the University's written acceptance thereof, will be used to form an agreement with the successful contractor.
Please also be aware that, given funding limitations, it may be possible that the University decides to only contract for part of the support outlined in this Invitation to Tender.
The existing core system is based on Capita's (formerly Talis) Alto service, alongside a combination of Capita's Prism and EBSCO's Discovery Service for catalogue access and search. We do not currently have an electronic resource management (ERM) product. The Capita/Talis system has been in place for over 10 years, with a number of customised integrations and enhancements, for example to work seamlessly with the library's 3M machines for automated issue and return, which have been implemented over time to meet the University's needs.
The University is seeking to adopt a Unified Library Management System to exploit new technologies being offered; to maximise potential efficiencies in work-flows and processes; to ensure rapid, seamless delivery and value for money; to enhance the student's learning experience; and free up resources to meet new University information needs.
The Library environment has significantly changed over the past decade as the needs and expectations of its increasingly digital-native student population evolve. Although we do not expect print and hard-copy collections to disappear, there is no doubt the balance of electronic vs print will continue to shift toward the digital.
The University is therefore seeking to acquire a system which will continue to support this shift, effectively manage its e-resources including meta-data and licenses and support a high quality service provision to staff, students and other library users. In doing so the key aim is to create more efficient processes and work-flows, and by making these efficiencies ensure services are delivered in a seamless, timely and effective manner and further improve ease of use and accessibility to information.
General Requirements.
The successful contractor/s will be required to work within the University's policies and practices and will be required to enter into a formal contract with the University for the provision of a Library Management system for a period of 36 months from the 1.8.2017, with an option for a further two 12 month extensions subject to satisfactory performance review after each 12 month period. The contract will be based on the University's standard terms and conditions (as attached to Appendix 5 of this Invitation to Tender) but subject to final clarifications with the successful contractor. Final clarifications will be limited to advising which of the three sets of terms are most appropriate as this will depend on the solution chosen. Major amendments will not be permissible (e.g. changes to liability). This Tender Specification, the chosen terms and the University's written acceptance thereof, will be used to form an agreement with the successful contractor.
Please also be aware that, given funding limitations, it may be possible that the University decides to only contract for part of the support outlined in this Invitation to Tender.
II.1.6)Common procurement vocabulary (CPV)
48161000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: Option to extend for extend for a further 2 years.
Description of these options: Option to extend for extend for a further 2 years.
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Starting 1.8.2017. Completion 31.7.2020
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender document.
Please refer to tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ITP16-03
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.8.2016 - 10:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.8.2016 - 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.7.2016