Catering in Housing With Care Establishments.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Norfolk County Council
3rd Floor, County Hall, Martineau Lane
For the attention of: Annie Southgate
NR1 1DH Norwich
United Kingdom
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Catering in Housing With Care Establishments.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services
Service category No 17: Hotel and restaurant services
NUTS code UKH13
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Norfolk County Council wishes to offer opportunities to provide catering in 14 Housing with Care Establishments in Norfolk. (Norwich x3, Cromer, Aylsham, Downham Market, Great Yarmouth, Kings Lynn, Diss, Gorleston, Thetford, Kelling and Wymondham). The supplier(s) will prepare and provide meals and refreshments for Housing with Care tenants, Care employees, Family, Friends and any other visitors.
The Restaurant will operate 7 days per week providing lunch time meals and offering choices of meals with a minimum of 2 main course and dessert options. Special dietary requirements will be met on an individual basis as required. The Restaurant will also provide a range of snack items (such as jacket potatoes with fillings, assorted sandwiches, cakes, etc.) as well as a selection of beverages. The Restaurant income could be further supplemented by opportunities to provide breakfasts, evening meals as well as providing catering services for in-house and external events.
The tender will be for a Local Authority Concession Agreement (the Council is to allow suppliers to carry out a service from which they (the suppliers) derive income directly from clients without any subsidy from the Council).
The Restaurant will operate 7 days per week providing lunch time meals and offering choices of meals with a minimum of 2 main course and dessert options. Special dietary requirements will be met on an individual basis as required. The Restaurant will also provide a range of snack items (such as jacket potatoes with fillings, assorted sandwiches, cakes, etc.) as well as a selection of beverages. The Restaurant income could be further supplemented by opportunities to provide breakfasts, evening meals as well as providing catering services for in-house and external events.
The tender will be for a Local Authority Concession Agreement (the Council is to allow suppliers to carry out a service from which they (the suppliers) derive income directly from clients without any subsidy from the Council).
II.1.6)Common procurement vocabulary (CPV)
55000000, 55300000, 55500000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
There are 14 lots covering Norfolk which will be awarded independently of each other. The initial term is 48 months with the option to extend for a further 48 months. The contract value is dependent on the number of meals supplied by the concessionaire to tenants of the extra care complex on an annual basis. Revenue, demand and cost risks will be with the concessionaire.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As per tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Indicated in tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Indicated in tender documents.
Minimum level(s) of standards possibly required: Indicated in tender documents.
Minimum level(s) of standards possibly required: Indicated in tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Indicated in tender documents.
Minimum level(s) of standards possibly required:
Indicated in tender documents.
Indicated in tender documents.
Minimum level(s) of standards possibly required:
Indicated in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
NCCT41103
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2016/S 088-154907 of 6.5.2016
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.7.2016 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 18.7.2016 - 14:05
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contract falls outside the scope of application of the Directive
The contract is a services concession contract and therefore falls outside the scope of the application of the Directive. The Council, in consideration of the estimated value, size and nature of the concession, and the geographic location of the place of performance of the contract, considers that this concession does not give rise to any obligations derived from the EU Treaty, including any obligation to advertise.
The contract value given at Section is the Council's estimate of the value of the meals supplied by the concessionaire to residents of the extra care complex on an annual basis. Revenue, demand and cost risks however all remain with the concessionaire.
The contract is a services concession contract and therefore falls outside the scope of the application of the Directive. The Council, in consideration of the estimated value, size and nature of the concession, and the geographic location of the place of performance of the contract, considers that this concession does not give rise to any obligations derived from the EU Treaty, including any obligation to advertise.
The contract value given at Section is the Council's estimate of the value of the meals supplied by the concessionaire to residents of the extra care complex on an annual basis. Revenue, demand and cost risks however all remain with the concessionaire.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
16.6.2016