Air Transport Security Screening Equipment.
Contract notice
Supplies
Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)
Ministry of Defence, Air Support, Air Commodities Project Team (AC PT)
Abbey Wood, Walnut 3C #1335
For the attention of: Mrs Jenny Hooper
BS34 8JH Bristol
United Kingdom
Telephone: +44 3067988699
E-mail:
Internet address(es):
General address of the contracting authority/entity: www.contracts.mod.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Air Transport Security Screening Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Bristol, City of.
Purchase
Main site or location of works, place of delivery or of performance: Bristol, City of.
NUTS code UKK11
II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Baggage-scanning equipment. Security equipment. Repair and maintenance services of security equipment. The authority has a requirement for an Aviation Security Screening capability on an ‘availability service’ basis for installation and employment for UK Main Operating Bases (MOBs), overseas Permanent Joint Operating Bases (PJOBs), deployed locations in support of air mobility operations, standing commitments and readiness for contingency operations. The equipment must be compliant with relevant legislation and regulation including National Aviation Security Programme (NASP) and EU Regulation No 300/2008 (EC300), permitting the screening of passengers, cabin and hold baggage, and air cargo for prohibited and dangerous goods.
II.1.6)Common procurement vocabulary (CPV)
38581000, 35121000, 50610000
II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
1. Quantity 14 Fixed Walk Through Metal Detector.
2. Quantity 3 Millimetre Wave Scanner.
3. Quantity 7 Cabin Baggage Scanner.
4. Quantity 10 Explosive Trace Detection.
5. Quantity 11 Hold Baggage Scanner.
6. Quantity 5 Air Cargo Scanner.
7. Quantity 6 Mobile Walk Through Metal Detector.
8. Quantity 4 Mobile Cabin and Hold Baggage Scanner.
9. Quantity 64 Hand Held Metal Detector.
In addition to the supply of equipment, the Authority has a requirement for other deliverables to enable equipment delivery, including but not limited to Safety Case, Technical Publications and Training.
ISS - The procurement of ISS consisting of:
i. ISS Project Management;
ii. ILS Service, including;
iii. Core and ad-hoc Post Design Services (PDS);
iv. Obsolescence Management;
v. Maintenance and update of safety cases and technical publications;
vi. Level 1-4 maintenance, though the contractor is unlikely to be required to undertake all levels of maintenance as part of the core support package;
vii. Legal examinations;
viii. Spares;
ix. Repair;
x. Ad-hoc repair/refurbishment of equipment not covered by ISS.
Contract Options- Options for the procurement of:
i. Supply of additional Security Screening Equipment
ii. An additional five year tranche of ISS
iii. A second additional five year tranche of ISS.
Estimated value excluding VAT: 11 000 000 GBP
2. Quantity 3 Millimetre Wave Scanner.
3. Quantity 7 Cabin Baggage Scanner.
4. Quantity 10 Explosive Trace Detection.
5. Quantity 11 Hold Baggage Scanner.
6. Quantity 5 Air Cargo Scanner.
7. Quantity 6 Mobile Walk Through Metal Detector.
8. Quantity 4 Mobile Cabin and Hold Baggage Scanner.
9. Quantity 64 Hand Held Metal Detector.
In addition to the supply of equipment, the Authority has a requirement for other deliverables to enable equipment delivery, including but not limited to Safety Case, Technical Publications and Training.
ISS - The procurement of ISS consisting of:
i. ISS Project Management;
ii. ILS Service, including;
iii. Core and ad-hoc Post Design Services (PDS);
iv. Obsolescence Management;
v. Maintenance and update of safety cases and technical publications;
vi. Level 1-4 maintenance, though the contractor is unlikely to be required to undertake all levels of maintenance as part of the core support package;
vii. Legal examinations;
viii. Spares;
ix. Repair;
x. Ad-hoc repair/refurbishment of equipment not covered by ISS.
Contract Options- Options for the procurement of:
i. Supply of additional Security Screening Equipment
ii. An additional five year tranche of ISS
iii. A second additional five year tranche of ISS.
Estimated value excluding VAT: 11 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Options to extend by an additional 10 years (5 year and 5 year extension options) and Supply of additional Security Screening Equipment.
Description of these options: Options to extend by an additional 10 years (5 year and 5 year extension options) and Supply of additional Security Screening Equipment.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 180 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Milestone payments for equipment delivery, Core payments for ISS and project management.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The Authority may also seek to include CONDO requirements. This is to be confirmed within the ITT.
The Authority may also seek to include CONDO requirements. This is to be confirmed within the ITT.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
(1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
(2) State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier's financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Minimum level(s) of standards possibly required: The estimated annual contract value is 735 000 GBP. If the estimated annual contract value is greater than 25 % of the supplier's turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:(1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
(2) State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier's financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
III.2.3)Technical and/or professional capacity
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability,
(b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i) the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed,
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator,
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures,
(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract,
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification,
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i)
This will be sought through a formal pre-qualification questionnaire.
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met:(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability,
(b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i) the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed,
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator,
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures,
(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract,
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification,
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i)
This will be sought through a formal pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure Urgent Operational Requirement.
Justification for the choice of accelerated procedure Urgent Operational Requirement.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 2 and maximum number 6
Objective criteria for choosing the limited number of candidates: DPQQ.
Objective criteria for choosing the limited number of candidates: DPQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ACCOMM/00053
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.6.2016 - 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
30.6.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
Suppliers must log in, go to your Response Manager and add the following Access Code: AEE5YH5GQJ.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.https://www.gov.uk/government/publications/government-security-classifications
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.The information and/or documents for this opportunity are available on http://www.contracts.mod.uk
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.Suppliers must log in, go to your Response Manager and add the following Access Code: AEE5YH5GQJ.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQs) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.
GO Reference: GO-2016615-DCB-8361376.VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Ministry of Defence, Air Support, Air Commodities Project Team (AC PT)
Abbey Wood, Walnut 3C #1335
BS34 8JH Bristol
United Kingdom
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
15.6.2016