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YPO - 000713 Air Fresheners and Odour Neutralisers.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: Mrs Kelly Snee
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924885924
E-mail:

Internet address(es):

General address of the contracting authority: http://www.ypo.co.uk/

Address of the buyer profile: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Electronic access to information: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Electronic submission of tenders and requests to participate: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Further information can be obtained from: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
WF2 0XE
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
WF2 0XE
UNITED KINGDOM

Tenders or requests to participate must be sent to: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
WF2 0XE
UNITED KINGDOM

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
YPO - 000713 Air Fresheners and Odour Neutralisers.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 0

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 24 000 000 and 29 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers for use in public buildings, schools, social services and sheltered housing. The framework is designed to meet the needs of YPO by establishing an agreement for suppliers to deliver stock into YPO warehouse as well as where appropriate direct supply to schools, public buildings and office environments within the public sector.
 Framework Commencement Date (this is the likely start date for this Framework Agreement) - 22.5.2016
 Framework Term (Months) - 24 months
 Framework Extension (Months) - 12 months
 Framework Extensions (Number of) - 2.
II.1.6)Common procurement vocabulary (CPV)

39830000, 39800000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lots are determined by item and are all on a direct award basis.
 Item will be required for deliver to YPO stores with the exception of Lot 11 which is required due to the size to be on a direct to customer delivery basis:
 1. Freestanding air freshener. Gel block format 75 ml
 2. Trigger Spray odour neutraliser and eliminator with fragrance 750 ml
 3. Trigger Spray Room and Fabric Freshener Suitable for Fabrics, Carpets, Soft Furnishings and Curtains 750 ml
4. Carpet freshener powder designed to be vacuumed up after application. Freshens carpets.500 g
 5. Aerosol fragranced air and room freshener with odour elimination technology - Must have at least 2 fragrance options 300 ml
 6. Small Aerosol Air Freshener with fragrance 300 ml
 7. Medium Aerosol Air Freshener with fragrance 500 ml
 8. Large Aerosol Air Freshener with fragrance 750 ml
 9. Urine neutraliser. Deodorises and neutralises urine 5 L
 10. Odour neutraliser / deodoriser 5 L
 11. Odour neutraliser / deodoriser. Case of 4 x 5 litre bottles (To be supplied Direct Delivery to Customer)
 12. Air freshening automated dispenser machine. Wall mounted dispenser with adjustable time delay. Battery operated and fragrance refills to suit.
 13. Trigger Spray Stain remover with odour control suitable for upholstery and carpets.
 Estimated value excluding VAT:
Range: between 24 000 000 and 29 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in days: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 22.5.2016. Completion 21.5.2020

Information about lots

Lot No: 1 Lot title: Freestanding air freshener. Gel block format 75 ml
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Trigger Spray odour neutraliser and eliminator with fragrance 750 ml
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Trigger Spray Room and Fabric Freshener Suitable for Fabrics, Carpets, Soft Furnishings and Curtains 750 ml
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Carpet freshener powder designed to be vacuumed up after application. Freshens carpets 500 g
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Aerosol fragranced air and room freshener with odour elimination technology
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Small Areosol Air Freshener with fragrance 300 ml
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Medium Areosol Air Freshener with fragrance 500 ml
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Large Areosol Air Freashener with fragrance 750 ml
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 9 Lot title: Urine neutraliser. Deodorises and neutralises urine 5 L
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 10 Lot title: Odour neutraliser / deodoriser. 5 L
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 11 Lot title: Odour neutraliser / deodoriser. Case of 4 x 5 litre bottles (To be supplied Direct Delivery to Customer)
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 12 Lot title: Air freshening automated dispenser machine. Wall mounted dispenser with adjustable time delay. Battery operated and fragrance refils to suit
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 13 Lot title: Trigger Spray Stain remover with odour control suitable for upholstery and carpets
1)Short description
YPO are looking for providers to be appointed onto a framework agreement for the supply of a range of Air Fresheners and Odour Neutralisers.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Providers to YPO must be in a sound financial position. YPO will carry out financial checks on potential providers as detailed within the Selection Criteria area of the tender. A parent company and/or other guarantees of performance and financial standing may be required if considered appropriate in the form of a guarantee or a performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All sums due to be in cleared funds by 30 days following the date of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;(c) has been convicted by a judgment which has the force of res judicator in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information; (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively; (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
 Minimum level(s) of standards possibly required:
 Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 70

2. Quality. Weighting 10

3. Delivery and Customer Service. Weighting 20

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
713
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.4.2016 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3.5 years from commencement of contract.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tender submissions must be submitted electronically via YPO’s e-tendering system https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm Submission by any other means will not be accepted http://www.ypo.co.uk/customers/ojeu-permissible-users.aspx To see the documentation, please go online to https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_supplier_registration_wizard_introduction?openform and ‘Register as a Supplier’. 1. Click on the appropriate tender under ‘Latest Opportunities' 2. Click the "Register Interest” button which is located under the "Main Contract Detail” 3. Click on 'ok' 4. Return back to the home page and select the "My Opportunities” link, located on the right hand side of your home page. 5. Select the link to the tender 6. Select "view stage detail” and download the documents. For "online question” tenders, use the response wizard to start answering questions online. Any questions in relation to the terms and conditions must be raised during the clarification question period. The bidder must state the clause they wish to amend, alter or delete and provide suggested wording for the amendment. YPO do not bind themselves to accept any suggested amendments, alterations or deletions but will consider the same and notify all prospective bidders as to whether or not these are accepted before the tender submission date. YPO will not accept any changes to the terms and conditions outside of this period. Whilst initially for use by local authorities and educational establishments served by YPO acting as a Central Purchasing Body defined by the Public Contract Regulations 2015 in regulation 2 and detailed further in regulation 37. The Framework Agreement will be open to all Contracting Authorities which include the public sector, other public bodies, such as the Police, Fire and Rescue Service, NHS Bodies and registered charities within the UK and to those central government departments and their agencies that wish to use it. Any Contracting Authority described below may utilise the resulting Framework Agreement from the commencement date. See the following links for details: http://www.ypo.co.uk/customers/ojeu-permissible-users.aspx http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm http://www.schoolswebdirectory.co.uk/index.php http://www.ucas.com/students/choosingcourses/choosinguni/instguide/ http://www.ukschoolsdirectory.net/searchresult.php http://www.education.gov.uk/edubase/home.xhtml;jsessionid=6EA220CC25EF75BD8A31A606B9D3A08D http://www.police-information.co.uk/index.html http://www.psni.police.uk/index.htm http://www.scottish.police.uk/ http://www.nifrs.org/locations.php http://www.mcga.gov.uk/c4mca/mcga07-home.htm http://www.fireservice.co.uk/information/ukfrs http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.hscni.net/index.php?link=trusts http://www.engage.hscni.net/partners/a2zmemberslist.html http://www.scot.nhs.uk/organisations/index.aspx http://www.scottishambulance.com/TheService/organised.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure https://www.gov.uk/government/organisations http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/http://www.dsdni.gov.uk/index/dsd_contact_us/dsd_our_offices.htm http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: YPO will incorporate a standstill period at the point information on the award of the contract is standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
10.3.2016

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